PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.

Procurement Cards Settlement Savings with pCards at Hewitt By Gail Ostling and Patrick Savage

Procurement Cards Settlement Savings at Hewitt

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Outline  Hewitt Overview  pCard Program at Hewitt  PeopleSoft Advantage  Future Direction

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Hewitt Overview Hewitt Associates is a global human resources outsourcing and consulting firm delivering a complete range of human capital management services.

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Hewitt Overview  We have over 15,000 associates providing valued services from 89 offices in 38 countries.  We achieved global revenue of nearly $2 billion in fiscal 2003, marking the firm’s 42 nd consecutive year of revenue growth.

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Hewitt Overview

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Hewitt Overview We provide services to more than 2,600 companies, including more than half of the Fortune 500 companies and more than a third of the Fortune Global 500 companies

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Hewitt Overview Technology Vision From idea to reality, we deliver the best technical solutions to produce world-class results for our clients and our business.

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. pCard History  Why we implemented pCards  Bank Provided System

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Procurement Methods Used  Requisitions and purchase orders  Petty cash  Expense reimbursements  Check request  Procurement cards

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. pCard Program Stats  100 users  4,000 transactions per month  1.3 million spend per month  US and Canada is separate  2/3 is travel

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Cost Comparison to Requisition  Cost  Approximately $75 for PO w/o AP  pCards $25 according to NAPCP  Approval Time  Requisition 2-3 days  pCard is upfront  Usage  Requisition is for assets, agreements, high dollar  pCard for low dollar, high volume, and deposits

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Sample Individual pCard Purchases  Convenience copies at Kinko’s  Emergency office supplies  Janitorial suppliers  Books  Memberships  Seminars

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Sample Ghost pCard Purchases  Airline tickets  Investigating eProcurement transactions

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Establish user profile  Transaction dollar limits  Cycle dollar limits  Merchant Category Code restrictions Approval with Card Account Setup

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Make it easier for end-users to  Obtain emergency items  Make deposits  Reduction in maverick spend  Reduction in AP transactions  Reduction in processing check requests pCard Benefits

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Hewitt pays bank in 30 days  Hewitt consolidates payment to two per month  One Canada  One USA  Supplier paid within two days of transaction  Ability to accrue  Increased ability to monitor expenses Cash Flow / Payment Benefits

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Approximately ½ % or.005  Based on total spend  Tiered rebate percent  Minimum average spend per card  Negotiated longer start-up period Rebate

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Bank System  Internet based (no code on client and easy to distribute)  Custom process to load and adjust data in PeopleSoft  Basic validation for account and department  Reporting tool with 70 plus standard reports  Online new account setup  Online limits for transaction and cycle  MCC spending restrictions  Default GL account and department

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Data Validation  No Project Validation  No Combo-Editing for account and department  Few required fields  No error messages  One view with no user preferences  Transactions post after-hours (hard close)  Backend processing labor intensive  Manually create voucher for payment Bank System Gaps

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Why we implemented PeopleSoft  Online pages to reconcile PeopleSoft Advantage

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Single sign-on  Using same PeopleSoft portal as financial and EPM  Familiarity from ePro and timecard usage  Customizable statement views PeopleSoft User Interface

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Projects  Combo edits for account and department  Detailed error messages Data Validation

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Automatically load transactions into PeopleSoft  Workflow notification for reconciliation  Proxy access to complete reconciliation  Soft close  Reconciliation open longer  No surprise transactions  Generate two payments to pay bank  30 seconds to reconcile a transaction  Combine pCard Data with req/po thru query Increased Functionality

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Standard Visa Commercial Format (VCF) file  Increased sourcing options Bank Independent

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Automated  Page to tie Visa merchant to PS vendor  One time process per merchant name  No more spreadsheets  Manual  Add all pCard vendors to PeopleSoft  Combine pCard spend into regular spend IRS 1099 Statement Functionality

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft.  Navigation  Transaction Line Page  Fetch  PO Related Info  Distribution (accounting information) Online Pages in PeopleSoft

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Navigation

Transaction Line Multiple Statuses of Staged, Initial, Approved, & Closed. Filter transactions by multiple criteria. Add Tax info. Edit Chart of Accounts distribution. Description required.

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Fetch

PO Related Information Captures the tax information

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Distribution

 Transaction detail  Level 2 sales tax  Level 3 item information  Work with Visa for data consistency  Integration with eProcurement Future Direction

PeopleSoft Proprietary and Confidential, Copyright 2004 PeopleSoft, Inc. For Internal Use Only, Do not distribute outside of PeopleSoft. Questions