Developing Professional Communication Skills Agriscience

Business Meetings Order of Business (Agenda)Order of Business (Agenda) –Keeps the meeting moving forward –An agenda or outline of what will take place –Framework for the development of a good business meeting

Outline- Order of Business Opening ceremonyOpening ceremony –Call to order by the president Minutes of last meetingMinutes of last meeting –Secretary Reports on Chapter POAReports on Chapter POA –Officers and committee chairs Old BusinessOld Business –unfinished business

Outline- Order of Business New BusinessNew Business –Presented by members in the form of motions Adjournment and Closing CeremonyAdjournment and Closing Ceremony –Passed motion to adjourn –Consensus of the group

Activity Prepare an Order of Business for a chapter FFA meetingPrepare an Order of Business for a chapter FFA meeting Explain who will be responsible for each part (give specific names)Explain who will be responsible for each part (give specific names) The meeting must have business, entertainment, and an opening and closing ceremonyThe meeting must have business, entertainment, and an opening and closing ceremony

Parliamentary Procedures

What is Parliamentary Procedure? Parliamentary procedure is a systematic way of organizing meetings. Governed by Roberts Rules of Order.

Purposes To focus on one item at a timeTo focus on one item at a time Extends courtesy to everyoneExtends courtesy to everyone Observes the rule of the majorityObserves the rule of the majority Ensures the rights of the minorityEnsures the rights of the minority

The Gavel The president uses the gavel to control aspects of the meeting.The president uses the gavel to control aspects of the meeting. The number of taps determines the meaning.The number of taps determines the meaning.

Number of taps One Tap –Tells members to be seated –Used after passing or rejecting a main motion –Used after the announcement that the meeting is adjourned

Number of taps Two taps -calls the meeting to order Three taps -symbol to rise during opening/closing ceremonies Series of taps -used to bring the group to order

Presiding Officer

Presiding Officers Examples:Examples: –Company Chairman –Organization President –Speaker of the House –Chapter FFA President Must be fair and impartialMust be fair and impartial Must relinquish the chair when the president desires to discuss businessMust relinquish the chair when the president desires to discuss business

Motions

Main Motion Used to get group approval for a new project or some other course of actionUsed to get group approval for a new project or some other course of action Wording: I move NOT I make a motionWording: I move NOT I make a motion

Main Motion Requires secondRequires second DebatableDebatable AmendableAmendable Majority vote requiredMajority vote required Can be reconsideredCan be reconsidered

Amendments Used to change a main motionUsed to change a main motion 3 ways to amend: addition, substitution, striking out3 ways to amend: addition, substitution, striking out Wording: I move to amend the motionWording: I move to amend the motion

Amendments Requires secondRequires second DebatableDebatable AmendableAmendable Majority vote requiredMajority vote required Can be reconsideredCan be reconsidered

Adjourn Used to end a meetingUsed to end a meeting Wording: I move to adjournWording: I move to adjourn

Adjourn Cannot be debatedCannot be debated Cannot be amendedCannot be amended Cannot be reconsideredCannot be reconsidered Requires secondRequires second Requires majority voteRequires majority vote

Point of Order Used when one believes a parliamentary error has been madeUsed when one believes a parliamentary error has been made Wording: I rise to a point of orderWording: I rise to a point of order

Point of order Not debatable Not Amendable Does not require second Cannot be reconsidered No vote required

Previous question Used to stop debate and voteUsed to stop debate and vote Wording: I move to previous questionWording: I move to previous question

Previous question Second requiredSecond required Not debatableNot debatable Not amendableNot amendable Can be reconsidered before voteCan be reconsidered before vote 2/3 vote required2/3 vote required

Refer to committee Used to gain more information on a motion before votingUsed to gain more information on a motion before voting Wording: I move to refer this motion to a committee to report at our next meeting.Wording: I move to refer this motion to a committee to report at our next meeting.

Refer to committee Second required Debatable Amendable Can be reconsidered Majority vote

Suspend the Rules Used to allow the chapter to act in a way that would be against the rules of parliamentary law or the constitutional laws of the organizationUsed to allow the chapter to act in a way that would be against the rules of parliamentary law or the constitutional laws of the organization –budgets issues –2/3 or majority votes

Suspend the Rules Second requiredSecond required Not debatableNot debatable Not amendableNot amendable 2/3 majority vote required2/3 majority vote required

Assignment Write two motions that could be used in an FFA meeting. With each motion you should also write an example of good debate or discussion that could be used to defend or contest each motion.

Public Speaking Objective: Describe the major types of speeches and the variables to be considered when presenting speeches

Public Speaking CDEs in FFA Prepared Public SpeakingPrepared Public Speaking –memorized using a manuscript –based on an agriculture topic Extemporaneous SpeakingExtemporaneous Speaking –30 mins to prepare –given without using a manuscript or from memorization very little preparation ahead of timevery little preparation ahead of time

Benefits of GOOD Communication One of the most important factors in determining career successOne of the most important factors in determining career success Oral communications always one of top skills demanded by employer- what occupation doesn't need it?Oral communications always one of top skills demanded by employer- what occupation doesn't need it? It will help you speak out in important situations, as parent, citizen, customer, tax payerIt will help you speak out in important situations, as parent, citizen, customer, tax payer

Benefits of GOOD Communication It is the nature of human to form groups-It is the nature of human to form groups- –Relationships depend on communication skills Learn the ability to:Learn the ability to: – persuade others –change things for better –seek civil justice, human rights –democracy-freedom of speech

Building a Speech Introduction Body Conclusion

Introduction Capture attentionCapture attention Enthusiasm and EmotionEnthusiasm and Emotion Indicate the need for the speechIndicate the need for the speech Makes the audience want to know moreMakes the audience want to know more Short stories and real life is a good startShort stories and real life is a good start

Body The largest part of the speechThe largest part of the speech Contains the information you want to tellContains the information you want to tell Consist of several major points surrounded by a central objectiveConsist of several major points surrounded by a central objective

Conclusion Remind the audience of the objective or topicRemind the audience of the objective or topic Move people to actionMove people to action Use powerful well planed wordsUse powerful well planed words

Practice! Practice! Practice! Preparation, practice and more practicePreparation, practice and more practice Practice in front of othersPractice in front of others Have people provide feedbackHave people provide feedback Watch and listen to yourselfWatch and listen to yourself –Use a mirror –Video

Delivering a Speech Know your audience and what to expectKnow your audience and what to expect Stage Presence is the speakers:Stage Presence is the speakers: –attitude –ease before the audience –confidence –personality –poise –body posture