EPrints Web Configuratio n Management

SQL database Web server Scripts to configure repository activities Configuration files EPrints - the Administrator's View

Orientation Where is the configuration information?

On the Server: The EPrints Folder

EPrints Folder: Configuration Global configuration for all repositories Repository-specific configuration for each repository One EPrints install can run multiple repositories each may be very different in style & functionality

EPrints Folder: All of the Archives

Contents of archives Folder A subdirectory for every active repository

Contents of individual archive folder The configuration files for this repository

Contents of individual archive directory PDFs etc.

Contents of individual archive directory Processed static webpages (e.g. home page, abstract pages and views). This is where content gets served from.

Contents of individual archive directory Temporary files

Contents of individual archive directory

Layers of Configuration Management give a wide range of power and flexibility Web application Web config editor Command line config editor config files

Configuration Files Every repository on each server has many dozens of configuratio n files.

Command line Editing Command line editing requires the authorisation to get terminal access to the server, and the skill to use the command line shell and text editors.

Web Configuration Editing Web configuration editing allows config files to be edited in a web page. You still need to understand the config file contents and where they go, but it is more convenient.

Phrase Editor Application Lists all phrases used by the repository Edit or add new ones You dont need to know about the config files at all - the phrase editor reads and writes them for you and shows their contents in an easy-to-understand way.

Metadata Editor Application Lists all metadata used by the repository Add new metadata fields You dont need to know about the config files at all - the metadata editor reads and writes them for you and shows their contents in an easy-to-understand way.

Web Page Editor Application Allows you to edit the repository template and home pages You dont need to know about the config files at all - the web page editor reads and writes them for you and shows their contents in an easy-to-understand way.

Now in Web browser Configuration can now be viewed and edited from the web browser instead of the command line The config file structure is mimicked in the displays tree structure Some tasks have bespoke interface Phrases, subjects, metadata schema All the underlying config files can still be accessed on command line

Caveat Administrator Config files contain either XML Raw data Perl data Perl files are programs! EPrints does not allow Perl editing by default You must specify +config/edit/perl in the administrators roles

Introduction to Configuration We will some of the more important configuration by looking at common tasks 1. Page Editing 2. Metadata Schema Management 3. Phrase Management 4. Deposit workflow 5. Bibliographic styles 6. Views 7. Searches

Task 1: Editing EPrints pages All EPrints pages templat e page content + + equals

The template provides a uniform style It sets the layout and visual structure e.g. 1-column fixed width vs 3-column liquid It imports all the necessary stylesheets and scripts It uses university brand images, colours and designs

Templates assemble many different fragments of content into a complete Web page The template is a skeleton HTML file with named pins that insert different bits of content in the right place in the page structure repository URL page content page title repository name

Examples

EPrints provides for static and dynamic page contents Home Page About Page Help Page Search Page Browse View Abstract Page STATICSTATIC STATICSTATIC DYNAMICDYNAMIC DYNAMICDYNAMIC

Editing Repository Pages The Edit Page screen assembles the template and page content into a single HTML file for editing by a web page editor. Or, you can separately edit the template and the page contents cfg/lang/en/templates/default.xml cfg/lang/en/static/index.xpage

Task 2: Metadata Schema Control EPrints uses the same familiar metadata workflow interface to enter new metadata and to define new kinds of metadata for eprints, documents and users. add new fields for local requirements text, dates, booleans, names, compound restricted vocabularies

Metadata Schema The Manage Metadata Fields screen lists the current set of fields in the database Allows you to easily create new fields on the fly It allows you to add new fields to eprints, documents, users As well as creating the fields, it adds phrases for names and help text places in the deposit workflow

Task 3: EPrints Phrases All EPrints screens and fields and buttons are given structured ids e.g. eprint_fieldname_creators and each id is given a phrase in one or more languages The Phrase Editor lists all the structured ids and lets you change the human language phrases.

Task 4: Deposit Workflow The deposit pages are shown to users in a specific order this is specified in a workflow configuration file: cfg/workflows/eprint/default.xml

flow type files subject core type files format, license, embargo files format, license, embargo core title, abstract, creators, date, journal, volume, publisher, keywords core title, abstract, creators, date, journal, volume, publisher, keywords subject The EPrints deposit workflow is specified by an XML document. It contains a flow element which points to a number of stages. Each stage will appear in a separate web page. Each stage element contains a number of components and fields. Components are boxes on the web page. Fields are metadata input items. Components can be divided between any number of stages. EPrints Workflow

Notes The EPrints phrase used for the core stage is Details. You can change it in the phrase editor. The title field is required, so it gets a red star next to it. Sample Workflow with Displayed Result

A component can be set to collapse and its contained field is hidden by default. It appears again when the user clicks on the reveal button. collapsed revealed Collapsed Components

Conditional Components A component can be made conditional, using elements from the EPrints Control (or epc) format. Here the thesis_type field will only be shown for eprints if they are declared to be of type thesis, and not for books or journal articles. epc:choose provides another kind of conditional test. For more details about controlling the visibility of components, see EPrints Control format (EPC) EPScript language

Task 5: Bibliographic Formats EPrints uses rules to create bibliographic references whenever it refers to an eprint In the abstract page In a list of search results On a view page These rules (the bibliographic styles) are expressed in an XML language (Same language as used in workflows)

Task 5: Bibliographic Formats (2) Galil, L. and Utsunomiya, R. (2005) Mexican Musk Turtles and Man. Animal Issues, 18 (19). pp , ed s. ( ) cfg/citations/eprint/default.xml

Task 6: Making Views Rules for generating the views / collections cfg/cfg.d/views.pl { id => "types", fields => "type", order => "-date/title", hideempty => 1,},

Task 7: Making Searches Rules for making different searches cfg/cfg.d/search.pl $c->{search}->{simple} = { search_fields => [{id => "q", meta_fields => [$EPrints::Utils::FULLTEXT,"title","abstract","creators_name","date" ] },], preamble_phrase => "cgi/search:preamble", title_phrase => "cgi/search:simple_search", citation => "result", page_size => 20, order_methods => { "byyear" => "-date/creators_name/title", "byyearoldest" => "date/creators_name/title", "byname" => "creators_name/-date/title, "bytitle" => "title/creators_name/-date"}, default_order => "byyear", show_zero_results => 1, };