Testing and NC WISE NC WISE Training Team NCDPI

2 Document Use This document is the property of the NC DPI and may not be copied in whole or in part without the express written permission of the NC DPI. This curriculum is intended for LEAs to use and/or customize for re-delivery based on specific LEA needs. If modifications and additions are made to this curriculum, LEAs are responsible for the content.

3 Overview Accountability Information Vocabulary What is NC WISE? Test Upload Getting Started in eSIS Testing Data in eSIS Getting Started in WebApps Testing Data in WebApps

4 Accountability Information

5 Communication Model LEA NC WISE Project Team LEA Testing Team NC WISE Project Team DPI Accountability

6 NCDPI Accountability Website State Tests Policies and Procedures Testing and Accountability Results Testing Calendars Accountability Directory School Test Coordinator Handbook For more info – contact your RAC Navigation:

The Life Cycle of a Test Member file is created Precode is created Tests are administrated and scored Tests are uploaded to eSIS Reporting begins NC WISE: Transcript, Reporting Hub Accountability: AYP and ABCs 7

8 General NC WISE Vocabulary

9 Vocabulary NC WISE – North Carolina Window of Information on Student Education. eSIS – Electronic Student Information System. WebApps – Web application that manages user security and UERS. UERS – Uniform Education Reporting System. Reporting Hub – Web application that enables you to run customized reports.

10 Vocabulary – More Information For more definitions of educational acronyms, please see:

11 What is NC WISE?

12 NC WISE Components NC WISE Architecture NC WISE Repository Data Centers Software Components eSIS WebApps Reporting Hub

13 NC WISE Architecture Diagram School LEA Data Center

14 NC WISE Architecture Diagram … School LEA Data Center School LEA School LEA School

15 NC WISE Architecture Diagram … Data Center NC WISE Repository Data Center

16 Software Components Diagram eSIS Reporting Hub WebApps

17 Testing Data Flow eSIS ABC Tools WebApps

18 How do I get access? LEA Testing Coordinators must have an NC WISE login created by the LEA Coordinator. LEA Testing Coordinators must have at least the user role of LEA Testing Coordinator.

19 Test Upload

20 Test Upload Process 1. A folder (SUBMIT_SCO) has been created in each district's SecureShell location 2. Once the SCO files have been uploaded the automated processing will move the data into NC WISE 3. All accountability tests are uploaded to eSIS nightly 4. Error reports will be provided via the Web site

SAT Test Upload Process 1. Obtain SAT data file from ETS 2. Download the Student Upload for NC WISE SAT Upload Tool (School) from the Reporting Hub 3. The MS Access application matches students and creates the.SCO file 4. Test Upload process imports data into eSIS 21

22 Test Upload Resources The user guide has been posted to 9_docs.html 9_docs.html If there are any questions, please contact your Regional Accountability Coordinator

23 Getting Started in eSIS

24 Getting Started with eSIS eSIS is a web-based application. Use Internet Explorer. Disable pop-up blockers. J initiator must be installed.

25 Logging In Typically FirstName_LastName Password provided LEA plus LEA number Donald_Duck LEA999 Do not share logins!

26 Logging In - Path Navigation: esis-xut.ncwise.org Navigation: esis.ncwise.org LEA test and training environment: Production environment:

27 Logging In … Do not log in more than once!

28 Logging In - Steps 1. From the Login dialog box: 1. Type the user name in the Username field. 2. Type the password in the Password field. 2. Click Connect. The eSIS Start screen opens.

29 Exercise Log into eSIS using the: https//:esis-xut.ncwise.org. Use the same user ID and password that you would with Production. Use the Data Center number and XUT for the Database.

30 eSIS START Screen

31 eSIS Hot Keys Query Hot Keys: F7 – Enter % - wildcard F8 – Execute Shift +F2 – record count

32 Counting Records - Steps 1. From the START screen, press F7. 2. Type 08 in the Grade field. 3. Press Shift + F2 to review a count of all 8 th grade students. 4. Press F8.

33 Exercise Determine how many 7 th grade females a Middle School has.

34 Selecting a School LEA Testing Coordinators can view multiple schools data or one school at a time.

35 Locking a School - Steps 1. From the eSIS Start screen, click the Select School icon. 2. Highlight the appropriate school. 3. Check Lock School. 4. Click Ok.

36 Exercise Using the Lock School feature, select a Middle School.

37 Test Data in eSIS

38 Objectives Exporting Precode/Member files from eSIS Adding a test to a student record Tracking High School Exit Standards Recording Graduation Project Tests Running the Student Standard Test Summary report

39 Exporting Precode and Member Files

40 Standardized Testing Export - Path Navigation: Administration > Standard Tests/Assessment > Export Students

41 Standardized Testing Export

42 Things to remember: Communicate with your Data Managers Admission and withdraw records must accurate! Precode and Member files must be named: Precode.xxx / Member.xxx Member files are created using the same steps as Precode. Contact your RAC for information on where to save the Member file.

43 Exporting a Precode File - Steps 1. From the School drop-down list, click the appropriate school. 2. From the File Type to Create drop-down list, click Pre-Code. 3. Click Save As. a. Locate or create a file folder to house the Precode file b. In the Save File as: field, Type c:\ precode.xxx (Replace xxx with the school number.) 4. Click Create.

44 Exercise Create a Precode file.

45 Adding a Test

46 Student Standardized Testing - Path Navigation: Main Menu > Change Student > Standardized Testing > Student Test Scoring

47 Student Standardized Testing

48 Student Standardized Testing …

49 Things to Remember All attempts must be recorded as separate records in the database. The Student Standardized Testing screen can be queried for multiple student entry.

50 Adding a Test - Steps 1. From the Tests section, click ADD. The Add Test window opens with current school, grade and date information populated. Update the default the information as needed. 2. From the Test field, click the question mark (?). A menu of all possible tests appears. 3. From the Select Test menu, click the appropriate Test Name.

51 Adding a Test – Steps … 4. Click Ok. 5. Verify the Test name in the Add Test window, click Ok. The test has now been added to the student record. 6. Type the students scores in the Values fields of the Test Scores tab.

52 Adding a Test – Steps … 7. Type the appropriate information in the Attempts, field of the Sub Test Detail tab. 8. From the Exemption drop-down list, click the appropriate exemption if applicable. 9. From the Accommodations/Modifications drop- down list, click the appropriate accommodation if applicable.

53 Exercise Add an EOG Math test score to an 8 th grade male student.

54 High School Exit Standards

55 High School Exit Standards A Score Type of Met Exit Standard has been added to some EOC tests, with possible values of Y (yes) and N (no). Algebra 1 English 1 Biology Civics/Economics US History

56 Things to Remember The Assessment Date for the exemption must be recorded as xx/25/20xx.

57 Exemption Codes P – Review committee/principal gave credit Q – Transfer/Principal gives exit credit V – Not required to meet exit standard

58 Recording Exemptions - Steps 1. From the Tests section, click the ADD. The Add Test screen opens with current school, grade and date information populated. Update the default information as necessary. 2. Type xx/25/20XX in the Assessment Date field. This date must be used for recording Exemptions no matter when the actual exemption was decided upon.

59 Recording Exemptions – Steps … 3. Click the ? to the right of the Test field. 4. From the list, click or use the Find field to select the appropriate test. Click OK. 5. Click OK in the Add Test window.

60 Recording Exemptions – Steps … 5. On the Test Scores tab, type N, beside the Met Exit Standard column. 6. Click the SubTest Detail tab. 7. Click the appropriate exemption code from the Exemption drop-down list. 8. Click Save.

61 US History – First Attempt

62 US History – Retest 1

63 US History – Retest 2

64 US History – Committee Review

65 US History – Committee Review…

66 Exercise Add an English 1 test exemption to a 10 th grade student.

67 Report Card Message Accountability Services Division recommends a School Message be included to help parents correctly interpret final marks as they relate to the EOC and Exit Standards.

68 High School Graduation Project

HS Graduation Project Progress towards completion of the graduation project will be tracked via tests within eSIS. Four Components Paper – GP00 Product – GP01 Portfolio – GP02 Presentation – GP03 These tests are Met/ Not Met 69

70 What Appears on the Transcript? The original test with the score values. The additional test with the exemption reason.

71 Running the Student Standard Test Summary Report

72 Student Standard Test Summary Report - Path Navigation: Reports Icon > Standardized Testing > Student Standard Test Summary

73 Reports Tree

74 Demographic Extract

75 Student Standard Test Summary

76 Student Standard Test Summary …

77 Student Standard Test Summary

78 Running the Standard Test report - Steps 1. Double click the Student Standard Test Summary report. 2. From the extract dialog box, click Specify Extract Criteria. a. Click Clear Extract Criteria. b. From the Grades drop-down list, click the appropriate grade level(s). c. Define additional fields of criteria as needed.

79 Running the Standard Test report – Steps … d. Click Run Extract. eSIS will build an extract of all students in the current school and display the count. e. Click Go Back. f. Exit out the Door. 3. From the extract dialog box, click Run Report. 4. Type a meaningful name in the Report Title if applicable.

80 Running the Standard Test report – Steps … 5. Verify the Report Period Start Date and Report Period End Date fields. 6. From the Test Name field, click the question mark (?). A menu of all possible tests appears. 7. Click the appropriate Test Name. Note: Use the Find field to query for the test or scroll through the list. 8. The Test Number will auto populate. 9. Click the Printer icon. The report will display in.pdf format.

81 Exercise Run the Student Standard Test Summary report for 8 th grade students.

82 Getting Started in WebApps

83 What is WebApps? The WebApps site is used to perform multiple activities: State Reporting (UERS) User Security Building ACC Test and Data Files

84 Accessing WebApps / UERS

85 Logging In Use the same login and password as is used for eSIS.

86 Logging In - Steps 1. From the Log In section: 1. Type the user name in the Username field. 2. Type the password in the Password field. 2. Click Go. WebApps opens to the Profile tab.

87 Exercise Log into WebApps using the: XUT environment URL provided. Use same user ID, password, and database as you would with Production.

88 Test Data in WebApps

89 Objectives View the Profile tab View the Message Center Download ACCData an ACCTests files

90 Viewing the Profile Tab

91 Using the Profile Tab Three tiles: Message Center – review messages on processes performed on the site. Profile – view information for the user that is currently logged into WebApps. User List – view information about users within an LEA or school.

92 Message Center Tile User List Tile Profile Tile

93 Downloading files from UERS Adhoc Reports Tab

94 Things to Remember Adhoc Reports sub-tab is used to run and download ACCData and ACCTest reports. Time-intensive operation. Can continue other work while this builds.

95 ACC Data and Test Files

96 Building ACC Data Files - Steps 1. From the WebApps Profile screen, click the UERS tab. 2. Click the Adhoc Reports tab. 3. From the Select A School drop-down, click the appropriate school. The screen refreshes to display the last time ACC Data was run.

97 Building ACC Data Files – Steps … 4. Verify the date. Note: If the date is not correct, click Edit. Type the correct date. 5. Click Run ACCData. A message appears asking the user to be patient.

98 Building ACC Data Files – Steps … 6. Click Refresh to verify the file creation is complete. 7. Click Download. 8. Click Save. Save the file to the folder as directed by your RAC.

99 Building ACC Test Files - Steps 1. From the WebApps Profile screen, click the UERS tab. 2. Click the Adhoc Reports tab. 3. From the Select A School drop-down, click the appropriate school. The screen refreshes to display the last time ACC Test File was run.

100 Building ACC Test Files - Steps 4. Verify the date. Note: If the date is not correct, click Edit. Type the correct date. 5. Click Run ACCTest. A message appears asking the user to be patient.

101 Exercise Build an Acc Test File.

102 Reporting Hub NC WISE LEA Coordinator access Data Manager access Reports include: Student Upload for NC WISE SAT Upload Tool (School) Test Scores Report (School) Testing Information with Exit Standards (LEA) Testing Information with Exit Standards (School)

103 ABC Tools Data Manager and Coordinator access Application on REP site with user manual Use ACCdata, ACCtest and member files to populate the database Useful reports: Historical Audit HS Exit Standards

104 Questions

105 More Information

Accountability Reference Documents Test Upload User Guide SAT Upload User Guide ABCTools User Manual Reason Codes Data Collection Schedule 106

107 NC WISE Reference Documents eSIS User Roles NC WISE Security and Administration Guide Standardized Testing and Exit Standards

108 Training & Support Contacts NC WISE Training Team Mailbox: NC WISE Service Desk:

109