ISES UPDATES August 28, 2008

Topics for Session Review of the Fall 2007 CD/YE Collection Changes in WSLS ISES Data CD/YE Element Changes October 1 Supplement Review of the Fall 2007 Discipline Collection ISES Discipline Data Element Changes

Review of the Fall 2007 Count Date / Year End Collection

Meeting data submission schedule Continuing to work together Taking advantage of training opportunities General Comments

Annual District Updates to DPI  Report PI-1280, Public School Update.  Report PI-1203, Statistical Report.  District Administrator, if new, must report WAMS ID to  Grant and rescind WSLS authorizations as staff changes occur.

Submitting District and School DPI calendar – 7/1 to 6/30 Regular and timely schedule of enrollment maintenance Student transfers between schools within the district must be submitted. Avoid overlap of enrollment periods. Release of students for short term enrollment out of district Timely response to exit confirmation requests from other districts ISES Public Enrollment and PI-1563 Pupil Count (Membership) have different student populations

  Universities and Colleges  Residential Care Centers  Other Third Party Providers   School-to-Work Programs  Hospitals  Detention Centers / County Jails  Services Provided by Third Party Providers  State Schools (WSC or WCBVI)  County Board Schools (CCDEB)  LEA Private School Placements  Alternative Schedules and Alternative Locations:  Early Childhood / Preschoolers  Libraries  Home Educational Services provided outside of District Facilities

Disability & Educational Environment Classification Work with district special education staff Review use of Significant Developmental Delay Report data according to the appropriate IEP and educational placement Use age appropriate Ed Environment codes Verify which Parentally Placed Private students with disabilities are covered by a Services Plan

Economically Disadvantaged Status NSLP Provision 2 public school districts must submit individual student economic data

October 1 Child Count Improve response from districts Clarify students expected in file Submission only via file upload

Changes in WSLS

Match Criteria Revised ‘near match’ criteria Improved on-line to match review process

Birth Certificates DO NOT photocopy birth certificates District admission policy may not require a birth certificate

Count Date / Year End Data Element Changes

Immigrant (Title III) Immigrant (Title III) is an indication of whether a student qualifies as an immigrant under Title III, Section 3301 (6) of the NCLB. Date of Birth, Birth State and Year in US Schools may be used to determine Immigrant (Title III) in Count Date records for

ELL Served Status "ELL Served" indicates whether an ELL student is served in English language instruction educational programs designed for English Language Learners and if the program is funded by Title III. Expected for Year End and Count Date records.

Migrant and Homeless Status Migrant Status and Homeless Status will be required in all ISES Year End records beginning in

Years in US Schools Years in US Schools will be calculated from Months in State when not provided.

Native Language Change in Definition Native Language will be collected for all grades based on English Language Proficiency and Immigrant (Title III).

District Change in Definition New defaults for nonessential data elements for Parentally Placed Private Students Additional Student Groups for Year End Parentally Placed Private Students with Disabilities DOC DHFS

October 1 Supplement for Students with Disabilities

Review of the Fall 2007 Discipline Collection

Incidents  Misreporting of multiple removals resulting from a single incident  Misinterpretation of incident types  Dangerous weapons incidents reported as Firearms incidents.  Misuse of Interim Alternative Educational Setting (IAES) removal types  ‘Placement in IAES - school personnel’ does NOT include decisions by the IEP team to change a student’s placement.  During an IAES removal, the student is at a different site than he or she would normally attend.  During an in-school suspension, the student remains in same building that he or she would normally attend.

Removal Removal Days Include only days in the current school year. Removals occurring at the beginning of the next school term will have days entered in the subsequent collection. Changes in demographic information English Language Proficiency (ELP) Code and Primary Disability are varying more than expected for students with multiple removals and incidents. ELP Code and Primary Disability are provided as of the removal start date. Expulsion requirement for firearms Students reported with a firearms incident, handgun, shotgun or other firearm, are required to be expelled for one calendar. ‘Dangerous Weapon’ is not a firearms category. In certain circumstances a modification of the mandatory expulsion term is appropriate, but these student must still be reported as an expulsion.

Trends

ISES Discipline Data Element Changes

Incident Type Change in Code Set Assault and Endangering Behavior are separated into distinct categories

Modified Term Change in Code Set Allowed only for firearms incidents Y is no longer valid N = firearms Incident Type and not modified M = modified for reasons other than IDEA I = modified because of IDEA

 An incident must have at least one removal.  A single incident may be associated with multiple removals, but no incident may have removals with the same removal start date, and removal type.  A student may not have multiple incidents with the same incident date and removal start date within the same school. Discipline Record Uniqueness Criteria

Incident with Single Removal IncidentRemoval Incident with Single Removal where incident date and removal date are in different school terms Incident 2008 Removal 2009

Incident with Multiple Removals IncidentRemoval IncidentRemoval IncidentRemoval Two Incidents (same day) with consecutive Removals

Review and limited modification of a removal submitted in the immediately previous collection Incident 2007 Removal Adding a New Removal to an incident submitted in a previous collection Incident 2007 Removal 2007 Removal 2008 Previous expulsion where the student is expected to return in current collection Incident 2007 Removal 2007 Y/N?

Getting Help

Resources ESEA Report Card Requirements Conference Calls Help Desk tool ESEA Site Map (including Data Element Descriptions) /Correspondence Important Dates