Permanent access to the records of science: The e-Depot at the Koninklijke Bibliotheek Current Status & Developments Erik Oltmans Manager e-Depot Koninklijke Bibliotheek, National Library of the Netherlands Medical Library Association, Seize the e-Journal, Washington DC, May 26th, 2004

Overview: Mission of the KB e-Depot The e-Depot, what is it? How does it work? Short history Archiving strategies for permanent access Access Policy Plans for the future, concerted actions needed The e-Depot Erik Oltmans

Mission of the KB e-Depot : Ensuring permanent availability of information and knowledge This yields: Long-term preservation and accessibility of electronic publications Safeguarding authenticity and integrity (once in the archive, never deleted or changed) Development of ever changing preservation and accessibility toolbox

The e-Depot, what is it? Electronic version traditional depository Developed in collaboration with IBM Technical heart: DIAS (OAIS-compliant) Integrated with other library modules Ingest of online journal articles, e-books, and CD-roms (installables) Operational since March 17, 2003 The e-Depot Erik Oltmans

IAAIAA End User Metadata (Identifier) D I A S Catalogue Storage Publisher Post office Metadata Content Submission Information Package Error Recovery

A short history of the e-Depot : 1994Decision to establish e-Depot Experimental systems with AT&T/Bell Laboratories and IBM 1996Experimental deposit agreements Elsevier & Kluwer NEDLIB project; emulation experiment with Rand 1999European tender for e-Depot based on OAIS-RM 2002e-Depot delivered by IBM; Archiving agreements with international publishers Million articles stored in e-Depot Preservation Manager and UVC projects The e-Depot Erik Oltmans

Expert Services & Collections Division Expert Services Information & Collections Collection Care User Services Division Front Office Stacks Management Acquisitions and Processing Division Acquisitions Cataloguing & Metadata e -Depot R & D Division National Programmes Innovative Projects Digital Preservation Director-General Deputy Director-General Director of ICT & Facility Management Controller Executive Secretary Building & Facilities ICT

The e-Depot Erik Oltmans Current Archiving agreements: General agreement with Dutch Publishers Association Individual archiving agreements with (inter)national publishers: Elsevier Science Kluwer Academic BioMed Central Exploratory talks with several other international publishers

The e-Depot Erik Oltmans Conditions for archiving agreements: Publishers deposit publications free of charge Publishers allow: On site access for registered users Interlibrary loan supply in the Netherlands Access for any licensee in case publishers cannot meet obligations (calamities, bankruptcy)

Restricted Remote Unknown What do you want to acces? Where are you? Who are you? LDAP Identification NBNs Open Archive On-site Trusted Please visit the KB in Den Haag Access Policy Implicit question Explicit question IP check USER CATALOGUE with URL

The e-Depot Erik Oltmans Some numbers: Expected holdings end of 2004: 5 Terabytes 2600 online journals 4,000,000 articles Loading capacity: 40, ,000 articles per day Storage capacity up to: 500 Terabytes

The e-Depot Erik Oltmans Practical aim of the KB e-Depot : To become a dedicated institution (one of the safe places) To become a trusted archive, providing permanent access Why? Natural extension of the national depository task The KB intends to contribute to the development of a global solution for safeguarding electronic publications Global solutions will help decreasing the costs (economies of scale)

The e-Depot Erik Oltmans Requirements for permanent archives: Permanent commitment Substantial resources (organizational and technical) Sustained R&D efforts (ever changing toolbox) Exploit economies of scale: Limited number of candidates Cooperative efforts are called for

The e-Depot Erik Oltmans Preservation Strategies used: Hardware migration Emulation of rendering tools Combination of file format conversion & emulation: UVC Preservation Manager providing file format control Repeated actions, permanent R&D

The e-Depot Erik Oltmans Concerted efforts called for: Development of global arrangements for permanent archiving and permanent accessibility of digital publications Sustained commitment to R&D of LTP-techniques Exploring business models to recover costs of archiving

Plans for the future: More publishers, more content To become a certified Trusted Depository Generic procedure for loading (configurable post office) Integration with new LTP modules The e-Depot Erik Oltmans

The e-Depot: Current Status and Developments Questions..? Koninklijke Bibliotheek, National Library of the Netherlands