1. Statewide Digitization and the FCLA Digital Archive
Priscilla Caplan,
Florida Center for Library Automation
Statewide Digitization Planners Meeting
OCLC, October 2005

2. What is Digital Preservation?
Digital preservation = steps to ensure digital materials remain usable over the long-term
Digital preservation NOT = digitization for preservation
Statewide Digitization Projects Planners Conference,
October 2005

3. Statewide Digitization Projects Planners Conference,
Documentation
Understandability
Authentication
Authenticity
Format strategies
(migration, emulation..)
Renderability
Media management
Viability
Secure storage
Integrity
Description
Identity
Capture
Selection
Availability
Preservation Pyramid
Statewide Digitization Projects Planners Conference,
October 2005

4. Digital preservation collaboratives
Most collaborative activity in Europe
National Digital Information Infrastructure and Preservation Program (NDIIPP)
Some statewide initiatives addressing preservation
University library consortia
Statewide Digitization Projects Planners Conference,
October 2005

5. Statewide Digitization Projects Planners Conference,
State Universities
FCLA
Statewide Digitization Projects Planners Conference,
October 2005

6. Characteristics of Producers
Universities are distributed throughout the state
Libraries use many systems for digital content, e.g.
Ex Libris DigiTool
CONTENTdm
Institutional repositories
Universities produce content in many ways, e.g.
Library digitization projects
Electronic Theses and Dissertations
Scholarly e-journals
Departmental publishing (websites, newsletters, etc.)
Producers want control of their content and its presentation
Rarely possible to control or limit formats used
Statewide Digitization Projects Planners Conference,
October 2005

7. Characteristics of the FCLA Digital Archive
Preservation repository only – not for data entry, publishing, discovery, end-user access...
Bilateral Agreement with each Producer (library) specifies what will be archived by “project” and file format
Producers create Submission Information Packages (SIP) in specified format
Producers can request dissemination of the content they provided – “Dark Archive” has no online realtime access
Shared responsibility for preservation:
Producers select, describe, submit and need to know when to request
FDA guarantees availability of original submission and of usable version
Statewide Digitization Projects Planners Conference,
October 2005

8. Statewide Digitization Projects Planners Conference,
Format treatment
Treatment based on background reports and action plans
Recognized formats can get full preservation treatment
Files are localized, normalized, migrated as appropriate for format
AIFF 1.3
AIFF-C 1.0
JFIF 1.02
PDF 1.2 – 1.6
Plain text
TIFF 5.0, 6.0
WAVE
XML 1.0
XML DTD 1.0
JPEG2000
JP2, JPX
AVI
Statewide Digitization Projects Planners Conference,
October 2005

9. Statewide Digitization Projects Planners Conference,
October 2005

10. DAITSS is the software used by the FDA
Statewide Digitization Projects Planners Conference,
October 2005

11. Statewide Digitization Projects Planners Conference,
DAITSS application
Developed for the FCLA Digital Archive
Based on OAIS functional model
Designed to be usable in other contexts – customer tables, configuration tables, storage interface
Allows for charging (although we don’t)
Designed to be distributed as Open Source
Could be back end to Institutional Repository or other system
Designed to implement active preservation strategies: validation, localization, normalization, forward migration
Designed to ensure integrity, authenticity, viability, renderability
Statewide Digitization Projects Planners Conference,
October 2005

12. OAIS Functional Architecture
Statewide Digitization Projects Planners Conference,
October 2005

13. DAITSS Functional ArchitectureB R A Y
Reporting L I B R A Y
Mgmt DB
SIP
Ingest
Access
AIP
DIP
Storage
management

14. Statewide Digitization Projects Planners Conference,
Training needs
Overview of digital preservation: preservation pyramid, OAIS, trusted digital repositories
Institutional decisions: what to preserve, what to recreate?
Policies and major technical features of the FCLA Digital Archive
Specific instruction: how to submit materials, how to interpret reports and errors, ...
Statewide Digitization Projects Planners Conference,
October 2005

15. Statewide Digitization Projects Planners Conference,
For more information
Statewide Digitization Projects Planners Conference,
October 2005