1. Research data preservation in Canada
Corey Davis COPPUL Digital Preservation Coordinator
CAUL-CBUA RDM Forum 26 February 2018

2. Digital preservation is not primarily a technical issue

7. “Much of our global cultural heritage, and our own individual and social imprint, is at serious risk of disappearing.”
Richard S. Whitt, Corporate Director for Strategic Initiatives at Google

8. Creating robust, collaborative infrastructure to address large-scale risks associated with digital content

9. What is digital preservation?
“...a formal endeavor to ensure that digital information of continuing value remains accessible and usable.
It involves planning, resource allocation, and application of preservation methods and technologies, and it combines policies, strategies and actions to ensure access to reformatted and "born-digital" content, regardless of the challenges of media failure and technological change.
The goal of digital preservation is the accurate rendering of authenticated content over time.”

10. What is digital preservation?
“...a formal endeavor to ensure that digital information of continuing value remains accessible and usable.
It involves planning, resource allocation, and application of preservation methods and technologies, and it combines policies, strategies and actions to ensure access to reformatted and "born-digital" content, regardless of the challenges of media failure and technological change.
The goal of digital preservation is the accurate rendering of authenticated content over time.”

11. What is digital preservation?
“...a formal endeavor to ensure that digital information of continuing value remains accessible and usable.
It involves planning, resource allocation, and application of preservation methods and technologies, and it combines policies, strategies and actions to ensure access to reformatted and "born-digital" content, regardless of the challenges of media failure and technological change.
The goal of digital preservation is the accurate rendering of authenticated content over time.”

12. COPPUL
“The COPPUL Digital Preservation Network builds capacity for digital preservation at member institutions by offering world-class preservation infrastructure, education opportunities and advocacy resources, and by connecting local digital preservation activities with regional, national and international efforts.”

13. COPPUL
“The COPPUL Digital Preservation Network builds capacity for digital preservation at member institutions by offering world-class preservation infrastructure, education opportunities and advocacy resources, and by connecting local digital preservation activities with regional, national and international efforts.”

14. COPPUL Tools and services Organizational capacity building
Collaborations

15. Tools and services
WestVault (LOCKSS-based preservation storage service)
Archivematica-as-a-Service (a partnership w/ UBC and Artefactual)
Archive-It
Arca (a partnership with BC ELN to provision Fedora-based repository service)
Dataverse in partnership w/ ScholarsPortal?

16. OAIS-compliant preservation processing
IR / DAMS
OAIS-compliant preservation processing
RDM
Web archives

17. Organizational capacity building
Webinar series
Digital Preservation Management Workshop
COPPUL Digital Preservation Practitioners Forum
Communities of Practice!

18. Collaborations https://coppul.ca/dpn-collaborations
Canadian Web Archiving Coalition (CWAC)
Canadian Association of Research Libraries Digital Preservation Working Group (CARL DPWG)
The Portage Network
Dataverse North Working Group
Preservation Expert Group

19. Portage Preservation Expert Group (PEG)
“...provide(s) Portage with advice on RDM infrastructure developments supporting the long-term stewardship and access to research data and metadata.”
“...monitors and advises Portage in its participation in regional and national initiatives to provide key components of preservation infrastructure. This includes identifying gaps for which Portage will seek partnerships to address.”
preservation-expert-group/portage-preservation-expert-group-us/

20. The PEG Umar Qasim (Chair), University of Alberta
Steve Mark (on leave), University of Toronto
Michael Moosberger, Dalhousie
Alex Garnett, Simon Fraser
Corey Davis, COPPUL

21. How can Portage best support a nation-wide infrastructure to ensure Canadian research data is effectively preserved for the long term?

22. Open Archival Information Systems (OAIS) Reference Model

23. 6 functional entities Ingest Archival storage Data management Access
Administration
Preservation Planning

24. Ingest Accepts information from producers in the form of SIPs
Performs quality assurance checks on the SIP
Generates an AIP and extracts Descriptive Information from the AIPs
Transfers AIPs to Archival Storage and the associated Descriptive Information to Data Management

25. Archival storage
Receives AIPs from the Ingest function and assigning them to permanent storage according to various criteria (media requirements, expected utilization rates, etc.)
Migrates AIPs to new media as required, error checking, implementing disaster recovery strategies, and providing copies of requested AIPs to the Access function.

26. Data management
Coordinates the Descriptive Information pertaining to the archive's AIPs, in addition to system information used in support of the archive's operation.
Maintains and administers the database containing this information
Executes query requests and creates reports

27. Access
Helps consumers to identify and obtain descriptions of relevant information in the archive, and delivers information from the archive to consumers.

28. Administration Manages the day-to-day operation of the archive.
Negotiating submission agreements with information producers
Develops policies and standards related to the system's data standards (e.g., data format standards, documentation requirements, storage, migration and security policies)
Serves as an interface between the archive and the Designated Community

29. Preservation planning
Regular monitoring for risks
Updating policies and procedures
Keeping up with any technology or environment changes in order to mitigate risk

30. Open Archival Information Systems (OAIS) Reference Model

31. How can Portage best support a nation-wide, OAIS-conforming infrastructure to ensure Canadian research data is effectively preserved for the long term?

32. Recommendations for a disaggregated preservation service model
FRDR and Dataverse = Ingest, Data Management and Access functions
Portage oversees the Administrative and Preservation Planning functions
Implement preservation strategies and appropriate policies
Maintains the network from a technical, logistical and policy perspective
Portage is planning to leverage the Archival Storage function to other organizations who have a capability and experience to perform this function

38. Portage will...
Enable uniform AIP creation via Archivematica in FRDR and Dataverse
Negotiate service terms and agreements
Maintain a central registry of preserved content
Work with preservation service providers to articulate best practices
Monitor the external environment for technical changes and new initiatives

39. Issues
Funding
Governance
Scale and sustainability
Awareness

40. Digital preservation is not primarily a technical issue

42. Thanks!
(778)
@coreyleedavis