Institutional System of Immovable Property Registration in Lithuania State Enterprise Center of Registers Institutional System of Immovable Property Registration in Lithuania Kestutis Sabaliauskas, Director General State Enterprise Centre of Registers Workshop Institutional system guaranteeing rights on property, Tbilisi, Georgia, 11-12th of May, 2006

Present institutional system and area of its responsibility Subjects Historical development of Institutional System of Immovable Property Registration Present institutional system and area of its responsibility State Enterprise Center of Registers, its functions System of Cadastre and Registy of immovable property Development of e-services

Stages of Institutional Development 1992 – Establishment of the State Enterprise for development of central bank of registration of land parcels and the rights on them 1995 – Establishment of districts administration for improved land administration (10) 1997 – Establishment of the State Enterprise Center of Registers and introduction of integrated system of Registration of immovable property and the rights on it 2002-2003 – Introduction of mass computerized valuation 2004 – Extension of functions of Center of Registers: development of unified Register of legal entities and introduction of Address Register, mass valuation

Development of immovable property registration and cadastre system In 1992 - computerized system of registration of land parcels and the rights on them was introduced and developed. System covered whole territory of Lithuania. At central level all data were copped in Central bank of data, which was administrated by the State Enterprise of Land Cadastre. 1992-1996 - cadastre and registration of buildings were conducted separately from land parcels, manually, by State bureau of inventory In 1997 – State enterprise of cadastre and registration of immovable property was established. Law on Registry of immovable property was adopted. In 1998 - In completely computerized system of registration of immovable property it was established a connection between land parcels and buildings – cadastral and registration data in one unified system.

Development of immovable property registration and cadastre system In 1999 – it was established straight (local) computer net throughout the country and local data bases were connected to Central bank of data. It was introduced data providing service to users through internet. Complete payback of activity. 2001 – It was enlarged and modernized data providing internet service, finished input of data from paper acts on buildings, constructions and apartments in Central bank of data, it was installed internet system of order on conducting cadastral and registration activities. Complete payback of activity 2002-2003 – computerized system of mass valuation was introduced 2004 – 2005 – Registry of immovable property was integrated with Registry of legal entities and Registry of addresses

Organizational Structure of Administration Founder Methodic guide information exchange Government Ministry of Internal Affairs Administrations Governing districts Self-governence Institute Of Air geodesy State Enterprise Center Of Registries Central Office of Hypothec Ministry of Agriculture National service of land affairs Notaries State Of Land-planning Surveyors (legal entities) Ministry Of Justice of Environment Department of Territorial planning State Inspection Of constructions Of Finances Tax Inspectorate

Organizational Structure of Administration Ministry Of Justice Ministry Of Agriculture Ministry Of Environment Ministry Of Finance Ministry Of Internal Affairs CE Center of Registers Registry of Immovable Property Registry of Addresses Legal persons Valuation of Immovable property National Service of Land Management Land Reform and land Restitution Administrative affairs related to land cadastre activities Department of Territorial Planning Registry of documentation of territorial planning Tax Inspectorate Tax Administration Registry of citizens Self-governance Determination of addresses State Inspection Of construction State supervision of construction Central Office Of Hypothec Registry of Hypothec Registry of Property lien Departments of Administrations governing districts Introduction of Land reform Notaries Preparation and Confirmation of transactions on immovable property

Law on Registry of Immovable Property Fundamental Laws Civil Code Law on Registry of Immovable Property Law on Cadastre of Immovable Property Law on Notaries Law on Construction Law on Territorial Planning Law on property and business valuation Law on State Registries Law on Electronic Signature

State Enterprise Center of Registers Central Enterprise Director Department of GIS Department of Registers and Information Systems Department of Cadastre and valuation data on immovable property Department of Register Of Addresses Department of internet services Department of Economy Department of register of legal entities Branches Branches of Enterprise    (Altius, Kaunas, Klaipeda, Mariampole, Mageikiai, Panevevegis, Shiauliai, Taurage, Telshiai, Ytena, Vilnius) Department of Branches Department of Branches (in cities and regions) Department of Branches (in cities and regions))

Basic Functions of Center of Registers Conducts registration of immovable property, rights on property, other property rights, restrictions and legal facts; Provides official information according to the data of CDB of Register of immovable property; Carries out cadastral survey of constructions ; Forms, conducts and updates data base of register and cadastre of immovable property; Analyzes property market and valuation for taxation and other purposes, prepares and publishes maps indicating values; Creates and maintains cadastral maps of Lithuania and administrates GIS of cadastral data base; Conducts registration of legal entities and provides relevant data; Conducts register of addresses. Provides data to users and to other state registers.

Central Bank of Enterprise‘s Data Center of Registers State and Legal Institutions Registers 1. of citizens 2. of Hypothec 3. of others Real Estate Market 1. Banks 2. Owners 3. Buyers 4. Brokers Agencies 5. Others Internet Central Data Bank Land Building Apartment GIS Owners Addressees Rights Restrictions Hypothec Branches of enterprise Work place Branches of enterprise Work place Global Network VPN Users (Owners, Notaries, Attorneys, Surveyors)

Basic segments of Cadastre and Register of Real Estate Attributive information (description of property, location, basic quantitative and qualitative characteristics, type of use, average value) Legal data (owner, administrator of property, type of ownership, legal facts and others) Graphical information, cadastral map, targets of building

Primary Users of Services State Institutions Legal Institutions Self-governance Notaries Banks Districts Officers of the court (police officers) Offices of Hypothec Others

Users of Services in 2005

The moving forces and trends of services users in 2004 and 2005

Information and data are provided Via internet chargable free of charge – all information users have easy access for address search and can check if their property is registered or not in Central Data Bank Via e-mail Data in digital format Via telephone (information center)

Services ordered via internet Reference for transaction. Abstract from Real Estate Registry by stated address, by stated owner of property. Abstract from Registry regarding immovable property registered during last x years. Certificate of registration of immovable property and rights on it In Registry (copy). Cadastral survey of building. Copy of cadastral survey document. Reference regarding possession of ownership rights on agricultural land parcels. Reference regarding owners of adjacent land parcels. Printout of cadastral map fragment. Preparing of package of cadastral data on immovable property.

Results of search in CBD

Principles of Services Providing Center of Registries guarantees accuracy and completeness of provided data Services are provided as per convenient for users Prices of services are socially oriented and dependent on property price. Number of services provided by internet are increasing

Principles of Services Providing Data are provided to users from Lithuania and in nearest future – to abroad (Project EULIS) Center of registries is introducing electronic documents – since January of 2006; data on real estate registry and cadastre are kept in e-archive The standards of data provision are used throughout the country It is created e-service for accomplishment of transactions on immovable property; introduction is planned in 2007.

НОВАЯ СИСТЕМА ДЛЯ СОВЕРШЕНИЯ СДЕЛОК НА НЕДВИЖИМОСТЬ НОВАЯ СИСТЕМА ДЛЯ СОВЕРШЕНИЯ СДЕЛОК НА НЕДВИЖИМОСТЬ Introduction of One-Stop-Shop principle Notary Central databank of Center of Registers on immovable property Elaboration Reception Users Center of Registers

Scheme of Formation and use of E-documents Archive Scanning and indexing of documents Personnel of Registry Center CDB Archive for electronic documents Of Register Registration State Institutions Registration of Users Users documents Paper Archive of Register documents Submission of documents Client

FUNCTIONING OF INTEGRATED DATA AND ELECTRONIC DOCUMENT S OF THE CENTRE OF REGISTERS Natural and Legal Entities Register of Hypothec and acts of property lien Portal for electronic documentation Integration of Data on immoveable property, addresses, legal entities, electronic documents Register of citizens Other State Registers Apartments Land buildings Addresses GIS Owners Restrictions, Liabilities Rights Hypothec Central DB of RP Register Central DB of Register of Addresses District street Self-governance Сенюния Inhabited area Address Address of building, parcel Identification Central DB of Register of Legal Persons License activities Administrative Bodies Branches Parties Other Central DB of Documents Archive of the Centre of Registers Documents of RP Register Register of Legal Persons Natural and legal entities Document provision Data provision

Principles of System Development Sytem should not be difficult. System should be economically feasible – income should cover operational costs. Best practices of other countries should be used and applied for specific situation. System should allow further development, i.e. it should not be designed on specific, local programmes. Comprehensive legal base, appropriate institutional structure, highly skilled specialists and sufficient financing are necessary for successful development of the system. Systems should meet customers’ needs.

State Enterprise Centre of Registers Thank you for attention www.registrucentras.lt sab@registrucentras.lt