Course 2: ARIES Background: Design, Features and Benefits ARIES ON DEMAND Training 2.00

ARIES Overview 2 What You’ll Learn: ARIES Features Benefits to Clients & Providers Business Flow Considerations ARIES Client Blueprint 2.01

ARIES Structure: Navigation Bar, Major Tabs and Subtabs CLIENT Tabs and Subtabs ARIES System Navigation 2.02

What is ARIES? AIDS Regional Information and Evaluation System Real time browser-based database Client case management information system for administration and reporting HIV/AIDS care Delivery/tracking of HIV/AIDS care/treatment 2.03

ARIES Benefits to “Share” Clients: Single point of entry Quicker access to services Providers gain better overall services profile→ Better care Easier referral tracking for additional services Provides “data home” for mobile clients 2.04

2.05 ARIES Provider Benefits: (if client agrees to share data) Better global picture of services Easier tracking of outcomes/treatment alternatives Easier planning/organizing client care plans Elimination of agency duplicate data entry Better data quality

2.05 ARIES Provider Benefits: (if client agrees to share data) Can easily analyze client data using canned reports and the crosstab wizard Conduct complex analyses using the ad-hoc reporting feature Simplified monthly reporting Elimination of individual software updates/patches All updates made to ARIES server by ARIES Administrator ARIES tracks all HIV/AIDS clients regardless of funding source

2.05 Benefits to RWCA Grantees (Parts A, B, C & D) Unduplicates clients across ARIES providers Provides reliable client-level data Consolidates and updates client/service tracking Grantees administer contracted providers and produce consolidated reports

2.05 Benefits to RWCA Grantees (Parts A, B, C & D) Can more easily generate the HRSA RDR and WICY Reports Will help collect some of the relevant data for HRSA’s quality management mandate Provides data for program monitoring and outcome evaluations Allows grantees to more easily provide data reports to providers/Planning Council OA implements all ARIES software patches/upgrades

Features Needs Assessments Track Referrals and Referral Outcomes Care Plans Case Notes Comprehensive Assessment Outcome Tracking and Quality Management Indicators 2.06

Features Simple Reports (Canned Reports and Crosstab Feature) Custom Reports (more sophisticated reports) Store Custom Reports Client Flow Sheet On-Line Help Manual ([F1] key) 2.06

2.07 Features (Data Conversion) Data Conversion for users of: COMPIS Carebase CAREWare Conversion Data ready for the RDR: (HRSA) Historical CD4 Viral Load counts

2.08 ARIES Real-time system Use offline forms Entering data in ARIES Agency Decision ??? How often to enter data (daily, weekly, bi- weekly)? Use ARIES real-time or use offline forms? Each user fills out their own forms and enters ARIES data? Give all forms to a data entry person to enter ARIES data? What sections of ARIES will the user fill out? Will one person enter intake information while another enters service data? Will Case Managers only enter their own notes? ARIES Business Flow Decision Tree For Agencies

2.09 ARIES ARIES Case Documentation Use ARIES and existing client charts Administrative Decision ??? How will ARIES affect physical and electronic client charts? Maintain physical and electronic client charts? Providers need not print and file everything in ARIES for the clients ARIES will probably not replace existing Electronic Medical Records Systems ARIES Business Flow Decision Tree For Administrators

2.10 ARIES Realtime system ARIES data you enter is immediately seen by providers in your network Has the client agreed to share their data? Yes You may need to enter data more frequently to ensure meeting clients needs No ARIES Business Flow Decision Tree For ARIES Users

2.11 ARIES Share/Non Share Has the client agreed to share their data? Share Client must give identical information to each agency : First name Middle initial Last name Date of birth Gender Mother’s maiden name ARIES Business Flow Decision Tree For ARIES Clients

Security ARIES is divided into four separate applications: 2.12 ARIES ARIES Client ARIES Report Export ARIES Import ARIES Admin Users must have the appropriate authorization to access each of the four areas. This requires a separate digital certificate for each application. This division was motivated by security precautions and limiting access to data.

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ARIES Client-Blueprint 2.13 ARIES System Navigation CLIENT Tabs and Subtabs

ARIES Client-Blueprint 2.13

ARIES Client-Blueprint 2.13 ARIES System Navigation & Additional features

Technical Assistance For program-related technical assistance in ARIES: The Research Program Specialist Research Scientist I Research Scientist II

Technical Assistance 2.14

FLASH Quiz – Choose the Correct Answers [insert Drag and drop+multiple choice exercise] Flash element to be inserted 2.15

FLASH Quiz – Choose the Correct Answers [insert Drag and drop+multiple choice exercise] 2.16 Flash element to be inserted

[Reference: PDF files] 2.18