1. Certification Super User Training June 17, 2008 Tammy Borden Chris Carter

2. 2Certification Agenda LessonTime One: Introduction Two: Certifications Three: Duty Assignment Four: Out of Field Five: Inservice Points Six: Updating Contract Elements Seven: Degree Incentives Eight: Reporting Nine: Summary

3. 3Certification Introduction

4. 4 At the end of this course, participants will be able to:  Display and update necessary SAP transactions the Certifications Department uses  Display and manipulate necessary reports the Certifications Department uses Course Objectives

5. 5Certification Certifications

6. 6  New Infotype  Data now stored on Infotype 795  Certification data was previously stored on Infotype 9003  Qualifications Records automatically update from Certifications Records, which are still maintained manually Highlights of NEW Certifications Infotype Infotype 795

7. 7Certification Certifications Process Flow Infotype 795 Start Certification Dept. receives hardcopy of certificate or license from employee or DOE report Employee can verify their record has been updated in ESS Finish Certification Dept. creates or updates record manually in SAP Nightly program run to update qualification

8. 8Certification Overview: Certifications Infotype in SAP 4.6B

9. 9Certification Display: Certifications Infotype in SAP 4.6B

10. 10Certification Overview: Certifications Infotype in SAP 6.0 Infotype 795 1. 2. 3. 4.

11. 11Certification Display: Certifications Infotype in SAP 6.0 Infotype 795 1. 2. 4.5. 3.

12. 12Certification Manually Create or Update: Certifications Infotype in SAP 6.0 Infotype 795 1. 2. 3. 6. 5. 4.

13. 13Certification Print Broward Certificates Transaction ZHTE_ZCER 1.

14. 14Certification Print Broward Certificates (continued) Transaction ZHTE_ZCER 2. 3.

15. 15Certification Display Qualifications Record in SAP 6.0 Infotype 0024

16. 16Certification Certification Report Left Side of Report

17. 17Certification Certification Report Right Side of Report

18. 18Certification Certifications on Employee iViews

19. 19Certification Duty Assignment

20. 20Certification Highlights of NEW Duty Assignment Infotype Infotype 796  New Infotype  Easily view instructors teaching assignments  Visibility of Highly Qualified status and information stored on IT  Infotype updated from TERMS file  Only one record per course code is created which displays the highest grade taught.  Highly Qualified status delimited when teaching assignment no longer included on TERMS file

21. 21Certification Duty Assignment Process Flow Start SAP Production Control receives teacher assignment information from TERMS Finish SAP Production Control runs program to create or delimit records in SAP for employees Duty Assignment created or updated in SAP NCLB Manager receives notification that process is complete

22. 22Certification Overview: Duty Assignment Infotype in SAP 6.0 Infotype 796 1. 2. 3.

23. 23Certification Display: Duty Assignment Infotype in SAP 6.0 Infotype 796 1. 2.

24. 24Certification Duty Assignment Report

25. 25Certification Duty Assignment on Employee iViews

26. 26Certification Out of Field

27. 27Certification  New Infotype  SAP 6.0 automatically determines Out of Field status  Replaces FileMaker database  Items considered for Out of Field designation  Course being taught  Characteristics such as ESOL, Hearing Impaired, Gifted, etc.  Current certifications Highlights of NEW Out of Field Infotype Infotype 9003

28. 28Certification Out of Field Process Flow Infotype 9003 Start SAP Production receives TERMS files and coordinates running with Duty Assignment program monthly Finish Out of Field records are created and updated Start Delimit Out of Field program runs weekly Finish Out of Field records are delimited

29. 29Certification FileMaker Database with Out of Field Information

30. 30Certification Overview: Out of Field Infotype in SAP 6.0 Infotype 9003 3. 2. 1.

31. 31Certification Display: Out of Field Infotype in SAP 6.0 Infotype 9003 1. 2. 3.

32. 32Certification Manually Update Out of Field Infotype in SAP 6.0 Infotype 9003 1.

33. 33Certification Out of Field Report

34. 34Certification Out of Field on Employee iViews

35. 35Certification Inservice Points

36. 36Certification  New layout  Eliminated fields not used  Added fields for better management and reporting  Requirement code and Bankability code separated into two fields  Additional field for points used for incentives  Date points used for incentives displayed Highlights of Inservice Infotype Infotype 9001

37. 37Certification Overview: Inservice Infotype in SAP 4.6B Infotype 9001

38. 38Certification Display: Inservice Infotype in SAP 4.6B Infotype 9001

39. 39Certification Overview: Inservice Infotype in SAP 6.0 Infotype 9001 1. 2. 3.

40. 40Certification Display: Inservice Infotype in SAP 6.0 Infotype 9001 1. 2. 3. 4.

41. 41Certification Manually Update: Inservice Infotype in SAP 6.0 Infotype 9001 1. 2. 5 3. 4.

42. 42Certification Inservice Report  IN PROGRESS!!

43. 43Certification Inservice Report on Employee iViews

44. 44Certification Employee Inservice Report 1. 2.

45. 45Certification Contract Elements

46. 46Certification Display Contract Elements in SAP 6.0 Infotype 16 1. 2.

47. 47Certification Degree Incentives

48. 48Certification Display Degree Incentives Basic Pay Infotype 08 1.

49. 49Certification Reappointment

50. 50Certification  New Infotype  Reappointment Information maintained in SAP IT 9011, replacing current FileMaker database and SAP tables  Two Subtypes  Instructional  Non-Instructional Highlights of NEW Reappointment Infotype Infotype 9011

51. 51Certification Display: Reappointment Instructional Employee in SAP 6.0 Infotype 9011 1.

52. 52Certification Display: Reappointment Instructional Employee in SAP 6.0 Infotype 9011 (cont.) 2. 3.

53. 53Certification Display Reappointment for Non-Instructional Employee in SAP 6.0 Infotype 9011 1.

54. 54Certification Reappointment Report Transaction ZHPA_RER 1.

55. 55Certification Reappointment Report for Instructional Employees

56. 56Certification Reporting

57. 57Certification Key Terminology Business Intelligence (BI) Repository of SAP information for the purpose of reporting. Enterprise Central Component (ECC) The transactional processing system of the SAP client which runs beside the BI client and is used to process the day-to-day transactions, such as time entry and payroll processing. PortalA point of access through a website to the SAP system. Users will access both ECC and BI through Reports tab on the BRITE portal.

58. 58Certification Reporting: SAP 6.0 (ECC) vs. BI Generate Reports Nightly Updates BI (read only data) BI (read only data) Enter Data SAP ECC  SAP 6.0 can be used for simple look-ups of real-time data  Data can be exported into Excel  Easier access to data requires less printing of reports Business Intelligence (BI)  BI’s reporting features offer more flexibility in queries and formatting than SAP transactions  Pre-defined Excel formats help simplify reporting  Actual data is extracted from SAP into BI nightly, so data is considered near real-time

59. 59Certification Navigation: Select the Reports Tab Navigate to both ECC (real-time) reports and BI (near real-time) reports via the Reports tab in the BRITE Portal. 1

60. 60Certification Navigation: Select the Reports Subfolder 2 3

61. 61Certification Navigation: Subfolder Examples

62. 62Certification Navigation: Select the Report 4

63. 63Certification Navigation: Select Report Filter Criterion 5

64. 64Certification Navigation: Using Matchcode for Variant Selection 6 7 8

65. 65Certification Navigation: Save Variant Selection/Report Criteria 9 12 10 11

66. 66Certification Navigation: Retrieving Variant Selection/Report Criteria 13 14 15

67. 67Certification Display: Report Results 4 1 2 3 5

68. 68Certification Display: Sorting Data 1 2

69. 69Certification Display: Add or Replace Field for Viewing 4 1 5 2 3

70. 70Certification Display: Changing Layout Note the changes to the Row selection:

71. 71Certification Display: Additional Fields 1 2

72. 72Certification Output Options: Printing and Exporting

73. 73Certification Favorites: Save as a Favorite To save the layout for the report: 1 2 3

74. 74Certification Favorites: Retrieving a Favorite 1 2 3 4

75. 75Certification Summary

76. 76Certification Congratulations! You should now be able to:  Display and update necessary SAP transactions the Certifications Department uses  Display and manipulate necessary reports the Certifications Department uses Course Objectives