GSA Office of Motor Vehicle Management Update Bill Toth Director Office of Motor Vehicle Management General Services Administration Tuesday 2-3 PM Thursday 9:45-11 AM Management Team: Tom Moriarty Lander Allin Claudia Brumbach Denise Banks Crystal Trainor Erin Sembach Nick Capaldi Brian Smith Brian Knapp Cheryl Hall Wes Powell Gary Scibona Gene Selzer Gordon Lancaster Chris Bross Butch Dicugno John Smith

Right Vehicle Right Price Great Service Value proposition …and the required data needed to effectively and efficiently manage a fleet!

Office of Motor Vehicle Management Update What we’ve accomplished in the last year What’s new with Motor Vehicle Management What will tomorrow bring?

Supporting the Effort in Afghanistan 1,099 non-tactical vehicles are being leased to U.S. Forces in Afghanistan GSA leases replace very high-cost commercial leases Fleet management and maintenance and repair contract services on the ground to prevent expensive future servicing needs Total estimated annual savings of $40 million Afghanistan 1,099 non-tactical vehicles are being leased to USFOR-A: 715 pickup trucks, 200 un-armored and 115 up-armored SUVs, 39 buses and 30 passenger vans 434 vehicles have been delivered All air shipments due to arrive by end of summer GSA arranged special delivery by air to meet the customer’s need when the Pakistani border was closed Three main cost-saving efforts designed to save USFOR-A $40 million annually: Much less costly lease rates from GSA as compared to commercial rates previously being paid (savings: up to $20 million in the first year alone) Utilizing strong fleet management and maintenance and repair services, which have been set up on the ground in Afghanistan to ensure that vehicles are accounted for and kept in good working order, preventing costly future vehicle servicing needs and downtime Issuance of fuel stickers to prevent waste in fuel (savings: fuel costs dropped by $5 million in the first month this program was implemented in Kandahar)

Workshop: Meeting Energy Mandates Greening Your Fleet Find the right vehicle that best fits your needs GSA can help you reach your sustainability goals GSA offers innovative ways to help reduce petroleum consumption and carbon emissions Is your fleet right-sized, both in terms of numbers and vehicles? Let GSA help. Workshop: Meeting Energy Mandates Thursday 3:45 – 5:00 PM

Total of 894 Alternative Fuel Vehicles Green Offerings Total of 894 Alternative Fuel Vehicles An Increase of 392 over FY11 11 Low Greenhouse Gas (GHG) emitting (conventionally fueled) 24 Battery Electric 39 Liquid Propane Gas 1 Flex Fuel Hybrid 392 Bio Diesel (B20) 230 E85 110 Hybrid Electric 68 Compressed Natural Gas 19 Liquid Natural Gas AFV Models available in FY10: 291 AFV Models available in FY11: 502 AFV Models available in FY12: 894 Increase in AFV Models: 392 (78% increase)

Available Plug-In Electric Vehicles Sedans SIN 8E Chevrolet Volt, Nissan Leaf, Mitsubishi iMiev, Ford Focus Electric Cargo Vans SINs 95E, 134E Electric Vehicle International, Central Truck, RP Automotive, K. Neal International Trucks Chevy Volt Ford Focus BEV GSA was able to introduce the first electric vehicles into the federal fleet In FY11. 173 electric vehicles were acquired through AutoChoice directly aligning with EO 13514 to reduce petroleum consumption by 30% (2% annually) by 2020 38 EVs purchased in FY12 A Continuous solicitation for emerging technologies allows new vehicles to be added immediately as they become available commercially available GSA Fleet EV Leases - 25 Chevrolet Volts - 22 (Department of Army-11, Civilian Corps of Engineers-6, Department of Veterans Affairs-5) Mitsubishi iMiev - 1 (Environmental Protection Agency-1) Azure Dynamic Ford Transit Connect - 2 (Department of Army-2) Agency EV Purchases - 13 Chevrolet Volt - 8 (State Department-3, Department of Agriculture-2, Department of Justice-2, Department of Energy-1) Ford Focus BEV - 1 (Smithsonian-1) Azure Dynamic Ford Transit Connect - 4 (Department of Navy-4) RP Automotive Multistop Van

Available Plug-In Electric Vehicles Vocational Body Trucks SINs 84E, 124N Electric Vehicle International, Central Truck Dump Trucks SIN 154E Central Truck 36-Passenger Buses SIN 363E Capitol Coachworks Buses, EVolution Electric Vehicle International Vocational Body Truck GSA was able to introduce the first electric vehicles into the federal fleet In FY11. 173 electric vehicles were acquired through AutoChoice directly aligning with EO 13514 to reduce petroleum consumption by 30% (2% annually) by 2020 38 EVs purchased in FY12 A Continuous solicitation for emerging technologies allows new vehicles to be added immediately as they become available commercially available GSA Fleet EV Leases - 25 Chevrolet Volts - 22 (Department of Army-11, Civilian Corps of Engineers-6, Department of Veterans Affairs-5) Mitsubishi iMiev - 1 (Environmental Protection Agency-1) Azure Dynamic Ford Transit Connect - 2 (Department of Army-2) Agency EV Purchases - 13 Chevrolet Volt - 8 (State Department-3, Department of Agriculture-2, Department of Justice-2, Department of Energy-1) Ford Focus BEV - 1 (Smithsonian-1) Azure Dynamic Ford Transit Connect - 4 (Department of Navy-4) Krystal EVolution (Capitol Coach Works) bus

Greening the Federal Fleet Vehicle Purchasing - Since 2000, over 230,000 AFVs purchased Vehicle Leasing AFVs make up 50% of Fleet MPG Improvement Vehicle Purchasing: Continue to increase the number of AFVs available, since 2000 over 230,000 AFVs purchased by the Federal Gov’t In FY11, over 80% of vehicle purchases are AFV vehicles (including low-GHG) - thru gsa automotive 44,121 AFVs 33,843 Flex Fuel (Ethanol & Biodiesel) 7,566 Low GHG 2,539 Hybrids 173 Evs In FY12, 37 EVs purchased as of June 15th Vehicle Leasing GSA leased fleet alternative fuel vehicles make up 50% of the fleet Changing the Fleet Since 2000, Fleet has purchased over 150,000 AFVs; In FY11, 29,737 purchases MPG improvement, 24% and 21% respectively Old Vehicle MPG New Vehicle MPG % MPG Change FY09 18.0 19.1 5.7% FY10 18.7 23.2 24.0% FY11 19.3 23.4 21.4%

GSA Electric Vehicle Pilot Piloting 116 plug-in electric vehicles All vehicles to be delivered by Summer 2012 Utilized multiple EVSE companies Vehicles located in variety of building locations: GSA owned, GSA leased, agency owned, commercially leased Four EVSE Companies: Eaton (AutoFlex, LLC) : 63 purchased by GSA Siemens: 20 purchased by GSA (All for VA vehicles) Coulomb Technologies: 5 purchased by GSA (All for VA vehicles) Agency Purchased: Coulomb Technologies: 19 Agency Purchased OpConnect: 11 Agency Purchased Pilot Talking Points 101 Chevrolet Volts, 10 Nissan Leafs, 5 Think City EVs Will not grow the federal fleet 29,900 gallons of petroleum will be reduced Fleet GHG emissions will be reduced over 260 metric tons Pilot Details Agency must be in location identified by OEM as a roll out city Agency must provide a vehicle to turn in Agency must drive new EV a minimum of 8,000 miles a year GSA agrees to pay incremental cost GSA will supply affordable lease rates to customers GSA agrees to pay for Level II Charging Hardware Different Locations 9 Cities: Auburn, WA, Denver, CO, Detroit, MI, Las Vegas, NV, Los Angeles, CA, Portland, OR, San Diego, CA, San Francisco, CA, Washington DC VIA Different Agencies 21 different agencies are participating including Army, Navy, VA, Energy, Transportation and many others Vehicles – all deliveries completed by August Charging Stations - All deliveries have been completed, estimated to be installed by August In addition, GSA will be testing 10 VIA beta extended electric range pick-up trucks in the fleet during the next year

Why Come To GSA? PURCHASING FY12 prices are 19% below the manufacturer’s invoice price Large selection of AFVs Experience in procurement Leader in cost savings efforts Dedicated customer service staff Knowledgeable engineers to answer technical questions Mandatory source for all non-tactical vehicle purchases

AutoChoice Enhancements Customers document receipt of vehicles online Enhancements to AutoChoice: Actual Delivery dates reported in addition to shipment dates Display EPA GPM Score on optional engines and transmissions Category for emerging technology Vehicle Receipt Effective February 1, 2012, all customers who purchase vehicles using AutoChoice must document in their status module the date they receive the vehicle(s). New documentation supports accountability, efficiency and eliminates paper. Accountability for GSA Property has become easier Automotive notified OGP prior to executing this change and also requested an update to the Federal Property Management Regulation (FPMR) to remove reference to submitting any paper documentation. Grams Per Mile Recent change in EISA 2007 evaluation criteria from GHG score to a Grams Per Mile (GPM) score, effective with our 2013 acquisition (September, 2012) Enhancements to AutoChoice New engine descriptions Increased Electric Vehicles Display mpg for optional engine/transmissions

Additional Purchasing Updates New on-line Quality Deficiency Report Effective January 2013 customers will be able to view: Gross Vehicle Weight (GVWR) Color Trim Fuel Type Miles Per Gallon (MPG) Grams Per Mile (GPM) Enhancements Miles Per Gallon (MPG) (city/highway/combined (light vehicles)) Also New: Vehicle availability listing Engineering Services to provide technical expertise to assist in vehicle planning/selection All of these listed are new options AFV Policy Representatives guide customers in interpreting and complying with fuel-efficiency and alternative fuel mandates Related GSA Workshop: Vehicle Purchasing Overview, Tuesday 3:30-5 PM & Thursday 11:15-12:15 Workshop: Vehicle Purchasing Overview Tuesday 3:30 – 5:00 PM Thursday 11:15 – 12:15

OEM Upfits for Law Enforcement Customers can now order Upfit Packages through the manufacturer (17F, 17R and 100L) Options: PUF2 – Red and Blue FUFB – Red PUFR – Blue LBD – Delete Light Bar Three new options for Upfitting Packages have been included in the 2013 Standards for Law Enforcement Sedans and SUVs (17F,17R and 100L) PUFR, LE up-fit Red PUFB, LE up-fit Blue PUF2, LE up-fit Red & Blue Above to include: Limited feature LED light bar, Console, 100 Watt Siren/Switch control center, with switches to control functions of all warning lights (minimum Front warning, Rear warning, All warning, Right Alley, Left Alley, Take Downs w/ single 100 watt speaker, Corner LEDs, front and rear (4), 1 Visor light, LED, 2 Rear deck light, LED, 2 Grill lights, LED, Wiring harness to accommodate the above, system to be multiplexed to the maximum extent possible. Crown Law Enforcement Upfitting Equipment close to being added to 23V SIN 190-07 Upfitting of Government Owned Emergency Response Vehicles New Vendor Leggett and Platt (Crown Industries) Examples: Sirens, dog cages, consoles, light bars, radios etc

Why Come To GSA? LEASING Guaranteed vehicle replacements: modern fleet Reduce total fleet requirements Less vehicle downtime Excellent Rates - 51% below commercial alternative No financial risks Reduce overhead Flexibility in fleet configuration Automated information systems Predictable budget planning & no agency capital outlay Consolidations Arlington National Cemetery consolidation in FY12 Currently in the process of consolidating fleets of 6 different agencies Small-to-large scale vehicle consolidations If you have any vehicles you would like to consolidate with GSA Fleet, talk to us now and we can work out a consolidation plan with your agency

How GSA Reduces Costs GSA Fleet is able to leverage fleet management expertise for lower Cost Per Mile GSA Fleet saved over $196M in acquisition costs. These savings are passed on to the customer.

How GSA Helps Reduce Costs Agency # of Veh Avg annual cost per veh Agency 1 10,545 $6,203 66,518 $5,863 1,617 $12,542 Agency 2 106 $8,936 940 $6,012 56 $13,562 Agency 3 3,860 $14,142 10,538 $6,943 246 $45,899 Agency 4 23,844 $7,408 9,645 $6,054 156 $7,868 Agency 5 91 $1,364 4,120 $4,163 10 $8,547 Agency 6 36,183 $5,995 7,155 $4,528 61 $5,426 Agency 7 4,041 $5,668 12,240 $4,947 140 $20,991 Agency Owned GSA Fleet Leases Commercial Lease Avg Cost $7,062 Avg Cost $5,757 Avg Cost $13,103

How GSA Helps Reduce Costs Excluding USPS, 44% of the Federal fleet is GSA Fleet Increasing this % to 50% would save agencies and taxpayers: $23.7M Increasing this % to 55% would save agencies and taxpayers: $43.5M Increasing this % to 60% would save agencies and taxpayers: $63.3M Increasing this % to 65% would save agencies and taxpayers: $83.1M

FedFMS Facelift New modules Pricing $0.15 per month per vehicle 10,000 vehicles total $18,000 per year New features/modules include: Dispatch history:  Most importantly, allows capture of mileage/utilization, so can more evenly distribute short-term use of vehicles. Primarily data input is by the user FAST Data Center:  Ability to run reports in same format as required by FAST, so as to auto-import into FAST Maintenance, Warranty and Repair features that allow capture of detailed M&R data For more detail, audience can be referred to the Thursday workshop/presentation on FedFMS or to two separate hands-on FedFMS sessions in the computer lab.

Full Replacement Rates Eliminates incremental cost for customers Once vehicle lease is done, GSA is able to put you into another hybrid or electric GSA is only able to offer a limited number of hybrid and electric vehicles Benefits of the program are: Increases ease of AFV acquisitions for local customers with their own funding and for customers with small leased fleets that cannot generate large AFV surcharge funds. Stabilizes the AFV incremental costs by spreading the costs over the lease term, rather than collecting it in the first year. Ensures capital is available to acquire similar AFV vehicles once vehicles are eligible for replacement.  Eliminates the up-front incremental on subsequent replacements of pilot vehicles. Provides agencies with additional AFV surcharge options – Use the new process to reduce the national surcharge and limit the impact on local fleets that do not want or need expensive AFVs. Use the new process while maintaining the current surcharge level and be able to increase the number of national AFV acquisitions. Do not use the new process and continue with the current funding mechanisms.

Turn-Ins Partner with GSA Fleet when turning in vehicles Ensure smooth transition Avoid incurring additional costs Refer to the FPMR for agency requests to withdraw participation (41 CFR 101) GSA Fleet routinely accepts the turn-in of small quantities of vehicles which are generally offset by placing them with customers requesting additional vehicles from GSA.  However, if you intend to turn in more than a handful of vehicles, we need to partner with you before you begin the process. Federal Property Management Regulation, 41 CFR 101-39.105-2, Agency Requests to Withdraw Participation provides that agencies submit requests to GSA to return leased vehicles and that GSA work with the agency to find a mutually agreeable course of action. If GSA does not agree with an agency’s request and is unable to make arrangements that are mutually agreeable to the agency and GSA, then the matter is to be submitted to the Director of OMB for a final and binding decision.

Workshop: Fleet Solutions Short Term Rentals (STR) Mobile Applications Vehicle Monitoring STR Only mission related activities - Surge requirements, Accident/maintenance replacements GSA Fleet handles entire rental procurement process Fuel card available Most major rental companies on contract Lowest rates Sedans to tractor trailers Extended rental period to 120 days Adding equipment rentals Most requests quoted within 2 business days Mobile Apps for smart phones Nearest fueling station M&R locations Roadside assistance options Find/contact your FSR Vehicle Monitoring Analyze fleet vehicle usage data Monitor driving habits Speeding Erratic driving Excessive braking Seat belt use Global Positioning System (GPS) tracking and remote diagnostic tool Monthly rate added to GSA Fleet bill Device must remain on vehicle Only for GSA Fleet vehicles Workshop: Fleet Solutions Wednesday 2:00 – 3:00 PM

Car Sharing Reduce vehicles for VAMs Four levels of car sharing Full Service With Central Key Management With Secure Central Key Management Web-Based Reservations Only Successful pilot with the Navy in San Diego. 20 vehicles, 193 unique drivers, 6 months. Full Service Using onboard telematics installed in vehicle Zipcar WeCar model Web-based reservations Keyless vehicle entry Detailed utilization reports Central Key Management Kiosk style key management Secured and unsecured Secure Central Key Management Electronically controlled secure key box Web-based reservation system Kiosk style key management – secure key box Web based reservations Utilize existing key management Easy to implement Timeline RFQ posted 6/12-6/29 Award in July Begin working with customers in August Pricing cannot be determined/discussed until contract awards have been made. Email fleetsolutions@gsa.gov to learn more

WebSTR Automate Short Term Rental program 24/7 online ordering Vehicle and equipment rentals Launch WebSTR pilot July Will still require 48 hour turnaround Pilot definitely for vehicles July 15th, will include equip as well if all goes well with award and testing next week.  Open to all agencies October 1st. Release WebSTR government-wide October 1, if not sooner

More Services to Meet Your Needs Electric vehicle charging stations available Customer education & outreach Engineering services Waste, fraud and abuse monitoring Customer order reviews Offering electric vehicle charging stations through GSA Schedules Currently offer 9 various manufacturers of Level II charging stations Clipper Creek, Coulomb, Eaton, Leviton, Merit Builders, General Electric, SPX, Siemens and Schneider Electric Merit Builders also offers an 8 car carport that can be fixed with solar panels on top Customer education & outreach Revamped AFV Guide shows GHG and MPG to engine size. Available for both lease and purchase customers AFV Team offers webinars to regions to enhance program knowledge. Webinars save an estimated $1,300 in travel costs and 600-800 kilograms of GHG per person Engineering Services Market Research and Analysis of Alternatives, Emerging Technologies, Systems Engineering and Integration, Statements of Work, Up-fitting of Government Owned Vehicles (GOVs), Inspection/Acceptance, Warranty/Post Delivery Support, Project Planning and Management, Industry Expertise, Certified Contracting Officer’s Technical Representatives Examples: Veteran’s Administration Dual Purpose Buses: Shuttle Bus & Evacuation Vehicle Federal Protective Service Vehicle Retrofit: Retrofit FPS Mobile Command Vehicle, 10 year old asset revitalized for new mission operations Waste Fraud and Abuse GSA has a Loss Prevention Team dedicated to fighting fraud and recovering your funds FY11 – 207 cases, over $404,000 collected (55% of total fraud $) FY12 – 241 cases, over $35,000 collected (17%) Customer order reviews In FY 12, GSA has reviewed the orders of 31 agencies and of these 29 (93.54%) were EISA Compliant

Policies to Limit Distracted Driving Executive Order 13513: Prohibits Federal employees from texting while driving on government business or Government equipment FMR 102-34.235: Driver must obey all motor vehicle traffic laws of the State and local jurisdiction Then National Highway Transportation Safety Administration states that in 2009, almost 450,000 people were injured in crashes which reportedly involved a distracted driver, and over 5,400 people died in these same instances. NHTSA found that proportion of drivers reportedly distracted at the time of a fatal crash has increased from seven percent in 2005 to eleven percent in 2009. Federal Agencies must take an educated stance on the danger of distracted driving by making sure all drivers maintain awareness of the risk posed by in-vehicle technology distractions. Agency leaders and policy makers are encouraged by Federal regulation to establish and implement policy discouraging distracted drivers, and to educate and equip employees to safely use hands-free devices. Executive Order 13513: Prohibits Federal employees from texting while driving on government business or Government equipment. FMR 102-34.235: States that any driver must obey all motor vehicle traffic laws of State and local jurisdiction, and as of February 2012, 35 States, D.C. and Guam ban text messaging for all drivers. Also offered by the National Highway Transportation Safety Administration (NHTSA) are Driver Distraction Guidelines. Information regarding driving safe can be found via website: http://www.distraction.gov/

Impacts of Smart Phone Disruption International outage of BlackBerry service 3-Day disruption in United Emirates Result: 40% drop of vehicle crashes in Abu Dhabi 20% drop of vehicle crashes in Dubai It is well known that texting and emailing while driving increases the risk of accidents. A specific instance: In October 2011, there was an international BlackBerry outage that inconvenienced those who rely on smart phones to conduct business and daily activities. The outage resulted in at least one positive result: a 40% drop in vehicle crashes in Abu Dhabi a 20% drop in vehicle crashes in Dubai This decrease in accidents were linked to the BlackBerry Service disruption. Know your Federal Regulations and your state laws regarding texting and driving, as drivers of GSA Fleet Vehicles are subject to such mandates. Refrain from using your smart phone while driving.

What Will Tomorrow Bring? FY13 Rates: Do not anticipate rate increase, <1% if any Anticipate an increase in production and availability of Electric Vehicles Compressed Natural Gas Vehicles: Both Dodge and Chevrolet have announced OEM Bi-Fuel CNG Trucks for MY 2012 Dodge Ram 2500 CNG and Chevrolet Silverado HD CNG Hydrogen Vehicles General Motors (GM) has provided MVM with its developmental FCEV Chevrolet Equinox in the past for testing purposes. MVM is in discussions with GM and PBS about plans to conduct a hydrogen vehicle pilot in Hawaii when the vehicles become commercially available around 2015. Daimler will begin production of hydrogen vehicles in 2014 28

Right Vehicle Right Price Great Service Mission …and the required data needed to effectively and efficiently manage a fleet!

Thank you for attending FedFleet 2012!