1 KOICA Data Management Presented by MIRA Ko K O I C A How to manage the data & its lessons

CONTENTS Data Management System of KOICA 1-1. Collecting data 1-2. Accumulating data 1-3. Applying & Sharing data 1-4. Reporting data (mainly focused on reporting to OECD/DAC) Practice from triangular cooperation Lessons

I. Data Management System in KOICA

Data Application & Sharing Data Accumulation Data Collection Data Report

Data collection based on the site ex) Overseas offices, Korean embassy Policy meeting with partner countries Policy dialogue, Participating International workshop etc. Data collection during the cooperation programs ex) Training cooperation : making a file and booklet of country report & lecture contents Web-based information collection ex) OECD DAC, World Bank I. Data Management System - 1. Colleting Data

I. Data Management System - 2. Accumulating Data PMIS KMS SEM BSC CRM KOMIS KOMIS (KOICA Management Information System) - PMIS (Project Management Information System) - BSC (Balanced Score Card) - KMS (Knowledge Management System) - CRM (Customer Relation Management) - SEM (Strategic Enterprise Management) KMS (Knowledge Management System) - Mapping 4 categories (country, sector, organization, function, specific character) - Including knowledge café

CAS (Country Assistance Strategy) - Updated three years - Composed of 2 parts (development environment & Strategy) Identifying new programs based on the country strategy Sharing the information w/public through the website - Statistic Website, E-bid, E-library, Recruiting volunteer, Training participants community, Newsletter Aid awareness promotion Enhancing transparency Reference for the aid policy-making I. Data Management System - 3. Applying and sharing Data KOICA website Aid Awareness Promotion Reference for the Aid Policy-Making Enhancing Transparency

I. Data Management System - 4. Reporting Data (mainly focused on reporting to OECE/DAC) Compiled aid statistics since 1987 and reported it to the DAC since 1991 Participated in the DAC working party meeting on statistics as an observer country after Korea joined the OECD in 1996 DAC Statistics reporting : Pre Questionnaire in march, Questionnaire in July CRS Statistics : Reporting is under consideration

I. Data Management System - 4. Reporting Data (mainly focused on reporting to OECE/DAC) Official Develop- ment Assistance (ODA) MOFAT KOICA o Grants MOSFThe Bank of Korea o Subscriptions to Intl Institutions Multilateral Aid Ministry of Strategy and Finance (MOSF) EXIM Bank of Koreao Loans (EDCF) Ministry of Foreign Affairs and Trade(MOFAT) Korea International Cooperation Agency(KOICA) o Project & Programme aid o Technical Cooperation o Emergency aid o Aid to NGOs Bilateral Aid Authorities Concerned Executing Organization Type of Cooperation

OECD/DAC MOFAT / KOICA MOSF / EXIM Bank NGOs Related Ministries City/Province Administrations Bank of Korea I. Data Management System - 4. Reporting Data (mainly focused on reporting to OECE/DAC)

Data collection through policy dialogue b/w KOICA&JICA Selecting proper fields for development cooperation through working level meeting Implementing joint training program Co-evaluation and monitoring Regular meeting on both sides after the programs II. Practice from Triangular cooperation KOICA JICA Participating Countries

II. Practice from Triangular cooperation Total : 249 participants from 16courses 11/9Restoration of Fresh Water Environment by Eco-sound Technology 16/8Environmental Protection Technology and Management against Air Pollution /11Restoration of Fresh Water Environment by Eco-sound Technology 13/8Environmental Protection Technology and Management against Air Pollution /8Restoration of Fresh Water Environment by Eco-sound Technology 15/9Environmental Protection Technology and Management against Air Pollution /9Restoration of Fresh Water Environment by Eco-sound Technology 18/10Economy Development Policy /10Restoration of Fresh Water Environment by Eco-sound Technology 18/11Economy Development Policy /12Restoration of Fresh Water Environment by Eco-sound Technology 20/10Economy Development & Market Economy /8Restoration of Fresh Water Environment by Eco-sound Technology 20/ 10Economy Development & Market Economy /9Restoration of Fresh Water Environment by Eco-sound Technology 19/10Economy Development & Market Economy 2000 NO. of Participants/ No. of Countries TitleYear Korea JapanJapan Korea

II. Practice from Triangular cooperation A different process and order b/w Korea & Japan Need more time for regular meeting to set up ThreatsOpportunities WeaknessesStrengths Based on comparative advantage of Korea & Japan - Enhancing the results setting on different purpose of lectures Accumulating double experience Asian based regional cooperation – Wide spread & rapid application Attention to the importance of triangular cooperation & south-south cooperation Instability and unpredictability Lack of information and experience of triangular & south-south cooperation - SWOT Analysis of Joint Training Program with Japan

III. Lessons - Importance of data management system Make it possible for partner country to participate more actively in aid process with predictability Comparability of different donors aid activities e.g. Peer review Avoid overlapping and optimizing aid effort to achieve MDGs

III. Lessons - How to improve effective cooperation based on data management? Enhancing the capacity building of developing countries - To acknowledge the importance of data management - To improve the system of developing countries & use widely - To open their information & data to other stakeholders - To identify the priority needs based on proper data Alignment, Ownership Regular meeting & workshop b/w stakeholders - To understand and make an effort for matching one system and procedure - To exchange information & data for improving the effectiveness - To Develop Co-evaluation & monitoring system based on performance Harmonization, Managing for results & Mutual Accountability