3 rd IPO Controlliing Conference The European Court of Auditors Peer Review:. Administrative Simplification at the ECA

3 rd IPO Controlliing Conference o Importance of administrative simplification at the Court of Auditors o Opportunities assessment o Current initiatives o Future initiatives o Conclusion Presentation overview

3 rd IPO Controlliing Conference Importance of administrative simplification o Administrative simplification is an important component of one of two priority goals of strategic importance at the Court of Auditors o Court Outline Strategy identifies two priority goals, one of which is resources efficiency driven: Priority goal 1: maximising the overall impact from our audits Priority goal 2: increasing efficiency by making best use of resources

3 rd IPO Controlliing Conference Importance of administrative simplification o Administrative simplification is one of the important means by which the Court aims to achieve Priority goal 2 o Administrative simplification can take many forms: - rationalising the organisation (e.g. fewer management layers) - harmonisation and simplification of processes and procedures - computerisation

3 rd IPO Controlliing Conference Opportunities assessment o Two major studies identified opportunities for improved efficiency through administrative simplification: 1. International Peer Review of European Court of Auditors by four Supreme Audit Institutions (December 2008) 2. Support Services Workload Assessment (April 2008) and Higher Level Organisational Review by PwC (October 2008)

3 rd IPO Controlliing Conference Opportunities assessment International Peer Review Focus:  HR and Training  Knowledge sharing and learning  Performance Indicators  Management Information Systems Key Administrative Simplification Opportunities Noted:  Recruitment, management of staff  Enhanced direction of and support to training activities  Formalise practices for sharing knowledge  Establish formal mechanisms to monitor and assess p.i.’s  Establish common management information systems

3 rd IPO Controlliing Conference Opportunities assessment PwC Support Services Workload Assessment & Higher Level Organisational Review Focus:  HR Directorate  IT Directorate Key Administrative Simplification Opportunities Noted:  HR: develop client orientation  HR: flatten management structure  HR: manage better HR core processes  HR: reinforce people capabilities through talent management programme

3 rd IPO Controlliing Conference Opportunities assessment ( continued)  IT: improve proactive management of information system (e.g automate procedures, ease workflows through extended use of IT tools )  IT: Manage the portfolio of services and technologies (e.g. define information architecture strategy, develop portfolio management....)  IT: Improve IT customers’ orientation

3 rd IPO Controlliing Conference Recent / current / pending initiatives Organisational simplification initiatives o Establishment of HR Service Centre (Help Desk) o Rationalise administration of procurement of external experts for audits o Reorganisation of Secretariat-General

3 rd IPO Controlliing Conference Recent / current / pending initiatives Processesand procedures simplification initiatives o Reform of recruitment procedures (EPSO Development Programme; simplify “own” rules) o Inter-institutional framework contracts for experts for audit purposes o Improved CAAT and Audit IT support tools o Simplification and harmonisation of HR processes (welcome day) o Establishment of Secretarial Assistants dedicated intranet site (early 2010)

3 rd IPO Controlliing Conference Recent /current / pending initiatives IT Initiatives => Computerisation o Single-Sign on o E-Forms o Implementation of new HR management system (Sysper) o Lotus Notes Migration (from 6.5 to 8.1)

3 rd IPO Controlliing Conference Future initiatives o Reorganisation  out-sourcing - PMO o Procedures and forms simplification  further modules of Sysper, “IRIS” o IT computerisation initiatives  electronic signature, corporate search, collaboration tools, digitalisation of personal files... o Performance  develop BPIs for core processes

3 rd IPO Controlliing Conference Conclusion

3 rd IPO Controlliing Conference Thank you for your attention. Any questions?