Making Grey Literature Available through Institutional Repositories LeRoy J. LaFleur, Social Sciences Bibliographer Nathan A. Rupp, Metadata Librarian Albert R. Mann Library, Cornell University December 6, 2004

Importance of Conference Proceedings as Grey Literature Supports Cornell University mission Internal grant report on grey literature Research findings reported at conferences Inclusion in bibliographic databases Archival of university records

Problems with Collecting Conference Proceedings Conferences not widely publicized Lack of item level indexing Frequent title changes Irregular and informal nature

Grey Literature at Cornell E-prints (arXiv) Cornell Cooperative Extension documents Working papers –Cornell Food and Nutrition Policy Program –Center for Advanced Human Resource Studies Technical Papers (Computer Science, Information Science) Conference Proceedings (New York Wine Industry Workshop)

Life Sciences Conference Proceedings Repository Project Identifying proceedings Identifying information technology Proceedings collection Metadata creation Loading into repository Evaluation and program design

Institutional Repositories Cornell experiments with institutional repositories Why DSpace? –Granting committee recommendation –Metadata creation tool –Hierarchical structure

Dspace Hierarchy Community Subcommunity Collection Object

Proceedings Hierarchy Life Sciences Conf. Proc. CALS Vet School Conference CommunityCollectionSubcommunity Year ???? YearProc.

Other DSpace “Features” Metadata creation –Complex and lengthy form –Develop our own form for batch loading metadata –Consider metadata creation needs of library staff, not end users Preservation –Bitstream vs. actual file formats

Evaluation and Program Design Cost recovery Staffing Scanning Access control Preservation Resource sharing

Digital Library Platforms: Choices PlatformAdvantagesDisadvantages DSpaceHierarchy: works well with serials Limited Hierachy DPubSHierarchy; Open source; existing implementations DLXSExisting implementations Works better with monographs; no hierarchy FEDORAMost extensible, widely applicable Large IT investment in development of user interface

Making Grey Literature Available through Institutional Repositories Questions? Thank You