C N H | K E Y C L U B CNH | Updated by CNH Key Club District California-Nevada-Hawaii District May 2013 Presented by: Publication Submissions Kelly Chan, District News Editor

CNH | Training Topic CNH Key Club District There will be a lot of useful information on the following slides Please make sure you are taking notes! STOP!

CNH | Training Topic CNH Key Club District The District Newsletter Region Ads Articles Visuals Division Updates Committee Articles Reminders of Publication Deadlines Overview

CNH | Training Topic CNH Key Club District Keep updated on what clubs are doing. Speak to officers frequently about events and projects they are doing and encourage them to write articles about them. Provide topics and inspiration through updates. If the division has done a recent project, encourage clubs to write about it by providing topics through your reflectors, groups, or s. How to Encourage Clubs to Submit Articles

CNH | Training Topic CNH Key Club District Region Ads

CNH | Training Topic CNH Key Club District What is a Region Ad? Ads that provide creative educational tools on the various regions and divisions of the district. These Region Ads are used to advertise and feature the members, clubs, and different locations within our district! These are not personal ads on Board members What is included in a Region Ad? Region Ads are used to showcase whatever you would like to feature about your region! Remember that our audience is quite diverse. Region Ads

CNH | Training Topic: Budgets CNH Key Club District Division Statistics Clubs in your Divisions Club/Member of the months Past/Upcoming Region Events (DISCLAIMER: When advertising any Upcoming Region Events or Projects, be sure to clarify that these happenings are closed to ONLY members of YOUR region. Though these Ads will be available for all CNH Members to see, we are NOT inviting them to your Region's event. This is important! ) Region/Division Goals Feature your Region’s Location (what’s special in your region? San Francisco Bay, Disneyland, Yosemite National Park, Home of the Great Artichoke, Cabazon Dinosaur…) Region Ad Contents

CNH | Training Topic CNH Key Club District Keep all content appropriate! Remember: These are Ads and they do not call for all the proper Key Club headers and Logos. Utilize as much space as you can with meaningful content. Be creative! Don’t use the Pencil or other large file inserts! Opt out for block headers and other shapes! It is not a photo collage It is NOT all about the Board member Keep the file size small.

CNH | Training Topic CNH Key Club District It is HIGHLY encouraged that Region Ads are very inclusive. feature ALL divisions in one Ad These ads are not about board members. Please remember to focus these ads towards the members! Region Ads: Remember

CNH | Training Topic CNH Key Club District Region Ad Examples Explained

CNH | Training Topic CNH Key Club District Article Submissions

CNH | Training Topic: Budgets CNH Key Club District These articles are NOT written by you! Encourage your division to submit articles to your leadership team Members are highly encouraged to submit articles through the division prevent possible errors during submissions (formatting, grammar, tone) Utilization in division publications Article submissions in MRFs NOTE: If members send articles straight to the archive, they MUST copy the LTG so you are aware of the submission Member Submitted Articles

CNH | Training Topic CNH Key Club District D##_SubmissionMonth_Event Initials ex: D99_05_MOD Send as: preferably Microsoft Word Document (.doc,.docx) for easy editing and formatting into district publications Formatted to graphic standards (Century Gothic, Goudy Old Style, Verdana) Proper File Naming/Type

CNH | Training Topic CNH Key Club District Subject Line (bulk submissions): D## [Month] Articles - ## (number of articles attached) ex: D99 May Articles - 03 Subject Line (single/member submissions): D## Event Initials ex: D99 DCON Body Text: Initials - Event Name Submitted by: Author, Club ex: RFL - Relay For Life Submitted by: Mark Ubongen, NWCTA Proper Labeling NOTE: black text are unchanged variables

CNH | Training Topic CNH Key Club District Articles Overview Sent to Subject Line Body Text Proper File Names 3 Attached Files When done correctly, your submission should look like this: Correct File Type

CNH | Training Topic CNH Key Club District Visual Submissions

CNH | Training Topic CNH Key Club District When choosing visuals, put more emphasis on service ! Choosing Visuals

CNH | Training Topic: Budgets CNH Key Club District D##_SubmissionMonth_EventInitials_Photo# ex: D99_05_PCU_01 Photo # is implemented.. to match captions with correct photos more than one photo from an event Send as: recognizable photo files ex: (.jpg,.png,.bmp,.gif) Proper File Naming/Types

CNH | Training Topic CNH Key Club District Subject Line: D## [Month] Visuals - ## (number of visuals attached) ex: D99 May Visuals - 03 Body Text: Photo # Sentence Description ex: Photo 1 - Key Clubbers having a great time at a park clean up Proper Labeling

CNH | Training Topic CNH Key Club District Visuals Overview Sent to Subject Line Body Text Proper File Names 3 Attached Files When done correctly, your submission should look like this: Correct File Type

CNH | Training Topic CNH Key Club District Division Newsletters

CNH | Training Topic CNH Key Club District D##_DNEWS_Month_Term ex: D99_DNEWS_05_1314 Subject Line: D## News ex: D99 News Proper File Naming/ Labeling

CNH | Training Topic CNH Key Club District Division Newsletter Overview Sent to Subject Line Body Text Proper File Names When done correctly, your submission should look like this: Correct File Type

CNH | Training Topic CNH Key Club District Further Questions: please contact me. Kelly Chan Go for the GOLD Questions?