doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide Vice Chairs Report - Jan 2009 Date: Authors:

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 2 Abstract Network Membership Attendance Documentation Reflectors

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 3 IEEE NETWORK AT THIS SESSION

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 4 IP and Virus Protect Enable DHCP –do not configure your wireless card with a static IP address Do not enter the wireless network without having the most current –Virus Protection installed, –Firewall installed –Microsoft security updates and turned on !

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 5 Network Secure (WPA or WPA2) Open SSIDIEEE.1xIEEE Default Gateway Submask DNS Server Mail Relaysmtp.events.ieee.org Domain suffixevents.ieee.org

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 6 Network - II Enable DHCP in the Netcards TCP/IP properties –i.e. Obtain IP Address Automatically For SSID IEEE –No WEP is being used. Be sure your WEP is disabled. For SSID IEEE.1x – No IEEE.1x at this meeting –Use WPA or WPA2 with 802.1x –TTLS or PEAP, MS-CHAP-V2 –Validate server certificates, do not send domain login info, do not use computer name to authenticate. –username is your badge number, password is the one you used to register for this session (registration desk can reset, if necessary) Help desk available : During regular IEEE 802 registration hours –8AM until 5PM

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 7 Membership

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 8 Member Status Graphic

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 9 Requesting Voting Membership Members who are Nearly Voter must request to become a Potential Voter at least 14 days before a plenary session. Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token. –Have to record attendance for at least one slot to demonstrate presence at the meeting. I will send out a reminder to Nearly Voters to request voting membership in time to meet this deadline Request membership using the online form: –

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 10 Voting member changes NOTE--When a ballot closes within 14 days of an session, any changes in voting member status will be applied after the session –We have to provide list of voting members to meeting organizers 14 days before the session

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 11 Current Status Data as of

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 12 Ballots

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 13 Which Working Group Ballots Can I Vote On? There are two types of Working Group letter ballot: Mandatory and Recirculation All voting members vote on Mandatory Ballots –Check the voters list for that ballot (link in the instructions) and contact the Balloting Coordinator if in any kind of doubt –With each ballot we see some non-voting members attempt to vote Only those members who were voting members at the time of the first successful ballot (i.e., > 75%) of a recirculation series can vote in recirculation ballots of that series –The voting pool is fixed for the lifetime of the series –The list of voters in the pool is published with each ballot (link in the instructions) –Those in the pool only need to vote to change their vote, or to supply additional comments, otherwise the previous vote is carried forward –With each ballot we see some who are not in the pool attempt to vote Summary: Check the voters list linked to in the instructions for each working group letter ballot to see if you can vote

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 14 Loosing Voting Membership due to Ballots According to the current rules, voting membership is lost by not responding to 2 out of 3 consecutive mandatory ballots This rule is present to ensure that members respond to most ballots –Otherwise many ballots would be in danger of failing due to less than 50% return Since this rule was introduced, we sometimes run two mandatory ballots to finish close together –A single point of failure can loose voting membership –See some active members loosing voting membership Can we do better? –Change integration time of rule to > 3 ballots or some time period –12 mandatory ballots in 2007, 15 ballots in 2008 Discussion

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 15 Mandatory Ballots by Closing Date

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 16 Provide comments in format required The letter ballot instructions document clearly states that comments must be provided using the comment template file (spreadsheet). This allows the composite spreadsheet to be compiled without manual cut and paste In the last two ballots ~10 members supplied comments using the single comment feature of the tool –Unfortunately we cannot disable this feature Notice - In future ballots these single comments may be marked invalid –I will try and notify any offenders before a ballot closes, but it is the duty of the voting member to read and comply with instructions rather than rely on me checking up.

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 17 Use your secret ID for voting The number used for electronic ballots is your secret voting ID – it is NOT your badge number –This number is assigned locally by –It will never change, and will never be published –I have sent you an with this number in it If you loose this number, ask me and Ill send it again In the last 2 ballots ~6 voters used the wrong ID

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 18 Attendance

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 19 Recording Attendance It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes. You must record 75% attendance of eligible slots in a meeting for that meeting to count towards gaining or maintaining voting membership You need a single IEEE-SA web account –The IEEE SA web account requires a working address –do not remove your address from the account Use the address associated with that web account when registering attendance –If you change addresses, update the web account, dont create a new web account, or your membership status may not be calculated properly

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 20 Session graphic Jan Normal slots, 2 Extra slots 75% attendance requires 14 slots Closing plenary requires only 1 registration for 2 slot credit Source: 11-08/1450r1 Register once

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 21 Attendance Procedures A 4-step process: –(once) Register for an IEEE-SA web account –(once) Ensure that you are enrolled in project number under MyProject / Manage Activity Profile / C/LM/ –(once per session) Register on Murphy –(once per slot) Record attendance at a specific meeting

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 22 Check status of your IEEE Web account Log in to: Check youre going to use your primary addresss This is the number you should see printed on your badge. If not correct see Christina Sahr.

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 23 Step 1 - Register for IEEE web account Do you have an IEEE Web Account (IEEE Database)? –NO : GO CREATE A WEB ACCOUNT Set up IEEE Web Account FOLLOW THE INSTRUCTIONS TO CREATE NEW WEB ACCOUNT –YES: I have an IEEE Web Account and remember your username and password. GO TO STEP 1b –MAYBE: I have an IEEE Web Account but dont remember the password. RESET YOUR PASSWORD Set up IEEE Web Account I dont remember my IEEE Web Account USERNAME Contact Christina Sahr

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 24 Step 2 - Register involvement with –MyProject / Manage Activity Profile –Then search for

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 25 Step 3 – Register on Murphy Visit Please use the associated with your IEEE Web Account (e.g., as your IMAT user name and a throwaway password for this set of meetings Enter your Web Account UserName (e.g., SUPERMAN) when requested Detailed description in backup slides

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 26 Step 4 – Record attendance for each slot you attend A slot is a scheduled 2-hour. There are 18 normal slots in this session. Mon & Tue pm are extra slots. You should substantially attend the meeting you record your attendance for The IMAT screen indicates your cumulative attendance You need 75% attendance (14 slots in this meeting) in a meeting for it to count towards gaining/continuing voting status See backup slides for details

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 27 Documentation

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 28 Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous)ftp://newton.events.ieee.org External Document Server

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 29

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 30 Document Numbers are obtained from the mentor web site Uploading Documents Can only be uploaded to the mentor web site Downloading Documents All documents are updated on the local server from mentor When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links. Documentation Generally

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 31 Reflectors

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 32 Reflector Requests There is an reflector for the working group, plus one for each task group. Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential- voter, voter. To change your access, visit the reflector request page: –Gathers information and sends an to Vice Chair Or, use the self service options described in: –Gathers less information and sends an to the Vice Chairs

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 33 Reflector Caveats The LISTSERV system removes an entry from a reflector list if it gets repeated bounces. The WG officers (Jon Rosdahl) monitor these events and try and fix what we can. If you change address – please let me know. I will perform a global change to the list servers. If you receive no from STDS for a couple of weeks, suspect that something is wrong and contact me.

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 34 Questions ?

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 35 Backup

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 36 Step 2 - Register Your Attendance First Time you sign in for the meeting, click here and fill out the form

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 37 Create New Profile - once

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 38 Login to IMAT

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 39

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 40 Step 3a: Record Your Attendance For each 2 hour meeting you attend at the session, log into Then select the IEEE WG. The first time you do this, you will be asked for your affiliation

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 41 Step 3b: Supply your Affiliation You must provide an affiliation and agree to participate in a professional manner in order to receive credit for your attendance. You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. If your company is not in the dropdown list, please type it into the text field provided

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 42 Step 3c: Select the meeting The available meetings will be yellow Click on the one you are attending –May ask for affiliation details Will turn green Attendance total will be updated

doc.: IEEE /0018r1 Submission January 2009 Adrian Stephens, Intel CorporationSlide 43 Fin