1. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 1 802.11 2 nd Vice Chairs Report May 2008 Date: 2008-05-06 Authors:

2. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 2 Abstract Network Membership Attendance Documentation Reflectors Support projects

3. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 3 IEEE NETWORK AT THIS SESSION

4. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 4 IP and Virus Protect Enable DHCP –do not configure your wireless card with a static IP address Do not enter the wireless network without having the most current –Virus Protection installed, –Firewall installed –Microsoft security updates and turned on !

5. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 5 Network Secure (WPA2)Open SSIDIEEE.1xIEEE Default Gateway172.16.16.15172.16.0.15 Submask255.255.240.0 DNS Server172.16.16.10 172.16.16.11 172.16.0.10 172.16.0.11 Mail Relaysmtp.events.ieee.org Domain suffixevents.ieee.org Enable DHCP in the Netcards TCP/IP properties Obtain IP Address Automatically No WEP is being used. Be sure your WEP is disabled. WPA2 Access Login is ieee and password is ieee.

6. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 6 Network and Electronic Assistance Help desk During regular IEEE 802 registration hours –8AM until 5PM

7. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 7 Free Internet Access at the Hyatt Free internet access is available to those staying in the Hyatt from their guest rooms Username: IEEE Password: Jacksonville (TBC)

8. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 8 Membership Status

9. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 9 Changes

10. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 10 Current Status

11. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 11 Intermission – Ballot Response Rate (partial data)

12. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 12 Warning to pay attention to ballots Membership is lost by not responding to 2 out of 3 consecutive mandatory ballots. –Recirculation ballots are the only ones that are not mandatory Some reasons for loss of membership discovered: –Left response to the last moment then got distracted –Left response to the last moment and then got the date wrong –Email filter rule move reflector messages to a folder that is not checked –Emails ignored –Didnt realize that voting was mandatory –LISTSERV removed address from STDS-802-11 Repeated bounces, e.g., invalid address, mailbox full

13. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 13 Requesting Voting Membership Members who are Nearly Voter must request to become a Potential Voter at least 14 days before a plenary session. Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token. –Have to record attendance for at least one 802.11 slot to demonstrate presence at the meeting. Request membership using the online form: –http://www.ieee802.org/11/Voter.htmlhttp://www.ieee802.org/11/Voter.html If you have requested membership using this form since the last meeting – please re-enter the request –There was a bug in the form

14. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 14 Attendance Procedures A 3-step process: (once) Register for an IEEE-SA web account (once per session) Register on Murphy (once per slot) Record attendance at a specific meeting

15. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 15 Step 1 – Register for IEEE web account Do you have an IEEE Web Account (IEEE Database)? –NO : GO CREATE A WEB ACCOUNT www.ieee.org Set up IEEE Web Account FOLLOW THE INSTRUCTIONS TO CREATE NEW WEB ACCOUNT –YES: I have an IEEE Web Account and remember your username and password. GO TO STEP 2 –MAYBE: I have an IEEE Web Account but dont remember the password. RESET YOUR PASSWORD www.ieee.org Set up IEEE Web Account I dont remember my IEEE Web Account USERNAME See Christina Sahr (c.sahr@ieee.org)c.sahr@ieee.org

16. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 16 Step 2 – Register on Murphy Visit http://murphy.events.ieee.org/imat/ Please use your Web Account email (e.g., joe@here.com) as your IMAT user name and a throwaway password for this set of meetings Enter your Web Account UserName (e.g., SUPERMAN) when requested Detailed description in backup slides

17. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 17 Step 3 – Record attendence for each slot you attend A slot is a scheduled 2-hour. There are 18 normal slots in this session. Mon & Tue pm are extra slots. You should substantially attend the meeting you record your attendance for The IMAT screen indicates your cumulative attendance You need 75% attendance (14 slots in this meeting) in a meeting for it to count towards gaining/continuing voting status See backup slides for details

18. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 18 Session graphic Register once

19. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 19 Documentation

20. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 20 Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous)ftp://newton.events.ieee.org External Document Server https://mentor.ieee.org/802.11/documentshttps://mentor.ieee.org/802.11/documents

21. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 21

22. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 22 Document Numbers are obtained from the mentor web site https://mentor.ieee.org/802.11/documents https://mentor.ieee.org/802.11/documents Uploading Documents Can only be uploaded to the mentor web site https://mentor.ieee.org/802.11/documents https://mentor.ieee.org/802.11/documents Downloading Documents All documents are updated on the local server from mentor When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links. Documentation Generally

23. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 23 Reflector Requests There is an email reflector for the working group, plus one for each task group. Access to the reflector is limited to those who have attended at least one IEEE 802.11 session. To change your access, visit the reflector request page: http://www.ieee802.org/11/Reflector.html http://www.ieee802.org/11/Reflector.html –Gathers information and sends an email to 2 nd Vice Chair Or, use the self service options described in: http://www.ieee802.org/11/Email_Subscribe.html http://www.ieee802.org/11/Email_Subscribe.html –Gathers less information and sends an email to the Vice Chairs

24. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 24 Reflector Caveats The LISTSERV system removes an entry from a list if it gets repeated bounces. The WG officers monitor these events and try and fix what we can. –Get daily reports from each list, including about 10 addresses on average causing problems –I check each removed address against the list of voting members and look for alternate known email addresses If you change email address – please let me know. I will perform a global change to the list servers. If you receive no email from STDS-802-11 for a couple of weeks, suspect that something is wrong and contact me.

25. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 25 Projects Attendance and Balloting records –Initially, based on spreadsheets – 30% automated –Now, based on database – 80% automated Setting up a ballot –Initially, manual process involving substantially editing 6 files –Soon (post LB 128), 80% automated process (m4, make) Website –A number of small changes and urgent repairs have been made –Just starting an overhaul Goal to simplify and remove use of frames Work in progress: See http://grouper.ieee.org/groups/802/11/index-aps.htmlhttp://grouper.ieee.org/groups/802/11/index-aps.html IMAT –Historic attendance data corrected –TBD: compare outcome of attendance rule-sets

26. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 26 Questions ?

27. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 27 Backup

28. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 28 Step 2 - Register Your Attendance First Time you sign in for the meeting, click here and fill out the form

29. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 29 Create New Profile - once

30. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 30 Login to IMAT

31. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 31

32. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 32 Step 3a: Record Your Attendance For each 2 hour meeting you attend at the session, log into http://newton.events.ieee.org/imat/ http://newton.events.ieee.org/imat/ Then select the IEEE 802.11 WG. The first time you do this, you will be asked for your affiliation

33. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 33 Step 3b: Supply your Affiliation You must provide an affiliation and agree to participate in a professional manner in order to receive credit for your attendance. You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. If your company is not in the dropdown list, please type it into the text field provided

34. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 34 Step 3c: Select the Breakout Select the Day and 2 hour meeting you are attending and update the screen –Note that you will only be able to click a single radio button in the active timeslot column for the current day –Once updated, the column will turn red and your selection will be locked in. –The update button will change to reset –If you wish to change your selection, click reset and reselect and update again –Selections may not be changed once the timeslot closes Repeat Step 4 for each distinct meeting you attend

35. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 35 In case of difficulty with IMAT, contact Christina Sahr IEEE SA – Technical Project Manager 732-562-5540 c.sahr@ieee.org

36. doc.: IEEE 802.11-08/0513r0 Submission May 2008 Adrian Stephens, Intel CorporationSlide 36