1. 802.11 2nd Vice Chair’s Report September 2013
May 2011
doc.: IEEE /0051r2
September 2013
nd Vice Chair’s Report September 2013
Date:
Authors:
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

2. September 2013
Introduction
This presentation is a status update on attendance, membership, balloting and documentation matters.
Adrian Stephens, Intel Corporation

3. ANA Status The latest database is 11-11/0270r17 (June 2013)
September 2013
ANA Status
The latest database is 11-11/0270r17 (June 2013)
Changes since last meeting:
None
Adrian Stephens, Intel Corporation

4. Current Membership Status
May 2011
doc.: IEEE /0051r2
September 2013
Current Membership Status
Status
Number
Aspirant 96
Potential Voter 36
Voter
334
Definitions:
Aspirant: a member who has attended 1 qualifying meeting
Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend
Data as of
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

5. Recent voting member history
May 2011
doc.: IEEE /0051r2
September 2013
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

6. May 2011
doc.: IEEE /0051r2
September 2013
Recording Attendance
It is a requirement that attendees record their participation at an session and declare their affiliation. This record is usually made using the IMAT attendance system.
If you wish to participate without recording attendance, send an per session to the WG 2nd vice chair declaring your participation and affiliation. You cannot gain or maintain voting membership using this method.
You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership
You need a single IEEE-SA web account
The IEEE SA web account requires a working address
do not remove your address from the account
Use the address associated with that web account when registering attendance
If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly
Record attendance using this URL:
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

7. Session graphic – Sept 2013 September 2013 18 Normal slots
May 2011
doc.: IEEE /0051r2
September 2013
Session graphic – Sept 2013
Register once
18 Normal slots
Opening Ceremony is 1 slot
Opening wireless plenaries are 1 slot
4 extra slots
Sunday CAC
Monday evening
Tuesday editor’s Meeting
Thursday CAC
75% attendance requires 14 slots attended
Closing plenary requires only 1 registration for 2 slot credit
Source: 11-13/0396r0
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

8. September 2013
Online Calendar
This session’s meetings are also shown on the calendar on the home page (
This is a Google calendar
There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar.
Note: the schedule on this calendar will be updated, but any room changes will probably not be. Room changes will be posted on rooms.
Adrian Stephens, Intel Corporation

9. Documentation September 2013 May 2011 doc.: IEEE 802.11-11/0051r2
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

10. Local File Document Server information
May 2011
doc.: IEEE /0051r2
September 2013
Local File Document Server information
Local FTP server: ftp://griffin.events.ieee.org (anonymous)
External Document Server
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

11. Synchronizing while at the meeting
September 2013
Synchronizing while at the meeting
Particularly important when external bandwidth is limited and unreliable
Use anonymous ftp
Host: ftp://griffin.events.ieee.org
User: anonymous
Password: <your- -address-here>
Destination directory: /802.11/13
Freeware tools are available, for example search for “syncback free” **
** Other tools are available. The IEEE does not endorse the use of any particular tool.
Adrian Stephens, Intel Corporation

12. May 2011
doc.: IEEE /0051r2
September 2013
Reflectors
There is an reflector for the working group, plus one for each task group.
Write access to the reflectors allowed for those who are members with status: aspirant, nearly-voter, potential-voter, voter.
To make a request, visit the reflector request page:
Gathers information and sends an to Vice Chair
If you change address – please let me know. I will perform a global change to the list servers.
Public read access to all reflectors is available via the home page on the “WG ” menu.
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

13. September 2013
Reference
Adrian Stephens, Intel Corporation

14. 802.11 Assigned Numbers Authority (ANA)
September 2013
Assigned Numbers Authority (ANA)
The ANA is Adrian Stephens
The purpose of the ANA is to ensure we have no conflicts for numbers between parallel developments. Such a conflict has the potential to create interoperability problems.
The ANA Process:
Request by TG Editor (or TG chair) to ANA
ANA checks for conflicts with TG Editors
ANA issues revised spreadsheet showing any changes
Adrian Stephens, Intel Corporation

15. September 2013
WG Balloting - ePoll
Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of at the time the ballot first reaches 75% approval.
I get asked all the time “should I vote on this ballot”
The answer is “go check the voters list published with each and every ballot”. There’s a link on the home page during the ballot.
The mechanism we will use to collect votes/comments is the ePoll mechanism provided by the IEEE-SA.
Use either individual comments or the template .csv spreadsheet provided.
Can also supply comments using .xls format
You will need to sign in using your IEEE-SA web account
Last ballot (LB187) was successful – people seem to be getting used to the technology quickly.
If you are new to writing comments or comment resolutions, please see document 11-11/1625.
Adrian Stephens, Intel Corporation

16. September 2013
Reciprocal Credit
An voting member will get attendance credit for attending any of the following groups:
(Radio Regulatory TAG)
(Coexistence WG)
OmniRAN ECSG SG
(Smart Grid TAG)
Note that this means you can maintain voting status while attending these groups, but you cannot gain voting status.
For / / ECSG SG attendance – There should be an option under IMAT to record reciprocal credit.
Adrian Stephens, Intel Corporation

17. Meeting attendance – last 11 years
September 2013
Meeting attendance – last 11 years
Adrian Stephens, Intel Corporation

18. Membership by Country and Region
September 2013
Membership by Country and Region
Adrian Stephens, Intel Corporation

19. Membership – Historic Data
September 2013
Membership – Historic Data
Adrian Stephens, Intel Corporation

20. Document uploads – historic data
September 2013
Document uploads – historic data
Uploads per Meeting
Adrian Stephens, Intel Corporation