29 March 20065th PAC07 LOC meeting1 Other Updates and Discussion

29 March 20065th PAC07 LOC meeting2 Items approved by Stan on 4 March Our proposal on the selection of official poster and 2 other posters to be displayed at EPAC We will not have any special theme. 3.We will not have a fancy conference bag.

29 March 20065th PAC07 LOC meeting3 Selection of the editor Luce Salas has resigned, but can help the new editor up to 20 hours a week until the end of FY2006. Unfortunately, one candidate at ISR division did not take this position Is there any candidate at TA-53?

29 March 20065th PAC07 LOC meeting4 Activity Calendar See the calendar in Excel sheet Alberto will post the calendar on the web whose access will be restricted to those related to PAC07.

29 March 20065th PAC07 LOC meeting5 Conference poster selections To be displayed at EPAC2006 Official PosterTo be displayed at EPAC2006

29 March 20065th PAC07 LOC meeting6 Ruth has added: Organization Committee Local Organization Committee Web site URL Sponsors logos

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29 March 20065th PAC07 LOC meeting9 This poster was added since the added info looks clearer than other posters.

29 March 20065th PAC07 LOC meeting10 What needs to be corrected? Do we need this letter? Sheffield and Roybal need to be added. Better to put

29 March 20065th PAC07 LOC meeting11 Conference bag From Lorraine’s on 8 March –The Portfolio Black & Debossed 1100 or 1200 $8.00 each Item SM-3612 Stan wants to have the Portfolio larger than letter-size paper and without or with sponsor logos not outstanding so people will be willing to use it for other opportunities in the future.

29 March 20065th PAC07 LOC meeting12 USB stick price info From Lorraine’s on 8 March –Memory stick SM mb 1100 $ $32.83 –MEMORY STICK GB $ –Memory stick (Different style but same price) –We can put logos on the memory sticks. Cost is about $50. From Stan’s on 8 March Prices for 1 are Capacity More 64MB $21.00 $17.00 $15.00 $14.00 $12.00 $ MB $25.00 $22.00 $20.00 $19.00 $18.00 $ MB $35.00 $30.00 $28.00 $27.00 $26.00 $ MB $51.00 $45.00 $43.00 $41.00 $39.00 $ GB $79.00 $77.00 $73.00 $69.00 $67.00 $ GB $ $ $ $ $ $ GB $ $ $ $ $ $259.00

29 March 20065th PAC07 LOC meeting13 USB stick candidates IEEE-NPSS APS-DPB Logos need to be added.

29 March 20065th PAC07 LOC meeting14 Physics (Science) Teacher’s Day event Linda Spentzouris of Illinois Institute of Technology, the current chair of Education committee of the APS-DPB has not contacted Tsuyoshi. Tsuyoshi will contact her. Bob will contact Kurt Steinhaus, the NM State Deputy Secretary for Education (a LANL staff member on change of station). Bob will send government relations office an outlining PAC07, interfaces, goals, etc.

29 March 20065th PAC07 LOC meeting15 Remaining positions to be filled Student support coordinator AV interface manager –Responsible for: Transferring the presentation files from SPMS or directly from the author to the local system or InDiCo. Checking the presentation files (fonts, animations, etc.) at the venue.

29 March 20065th PAC07 LOC meeting16 Budget Shirley has sent Stan a revised version a few weeks ago. Stan is reviewing it carefully now.

29 March 20065th PAC07 LOC meeting17 Sponsorship Normally PAC gets sponsorship from IEEE, APS, DOE, NSF and NRL to assist us getting support for students, publications, etc. Tsuyoshi has communicated with Karen Galuchie, IEEE Development & Grants Officer. She suggests that we apply for a DOE grant DE-FG01-06ER06-01 (Continuation of Solicitation for the Office of Science Financial Assistance Program). The application deadline is 1 September Tsuyoshi will work on this. What about NSF, NRL and other sponsors? We need to include the sponsorship info in the second to vendors for coffee breaks, wine & beer Wednesday, students, best poster prizes, etc.

29 March 20065th PAC07 LOC meeting18 Other questions from Stan today Possible evening entertainment prior to banquet Program for awards Wednesday Anyone started on a draft for the first announcement, second announcement, abstract bulletin which will be in the smart disk and the conference guide? Anyone started on a list of restaurants close to the convention center and other amenities that attendees can partake in -- or will this be part of the web site?

29 March 20065th PAC07 LOC meeting19 Status of things to do in March 2006 Send out first to vendors Done Select official poster and 2 other posters to be shown at EPAC06 Done Decide entertainment events status?? Start working on Science Teachers Day event not yet, Bob will need to write a document to describe the purpose, etc. Start posting various info on the web underway Look into the possibility of getting sponsors for conference bags status??