1. L. Salas PAC 07 LOC (16 Dec 05) PAC 07 LOC Meeting 16 December 2005 Albuquerque

2. L. Salas PAC 07 LOC (16 Dec 05) Indico (Integrated Digital Conference)--Highlights Open source SW developed at CERN Currently used by about 50 conferences Manages conferences/meetings/workshops/lectures/seminars through ordering of: session, contribution, material Processes: web site management, conference program definition, call for abstracts, abstract selection, material submission, timetable setup, long-term archiving… Features: Indico manages the above processes by providing: oA customizable web portal for the conference oDedicated interfaces for all conference participants oFile storage at all levels (presentations, minutes, handouts, agendas) oListings generation (contributions, authors, speakers, registrants oCommunications (through email) oFlexible delegation of authorities Security: Protection possible at various levels oDomain-based oPassword-based oUser-based Miscellaneous: oParticipant alerts oExport mechanisms to PDAs and other file formats (PDF, XML, Excel, etc.) oCloning mechanism for recurring meetings

3. L. Salas PAC 07 LOC (16 Dec 05) Indico -- Demo JACoW Team November Meeting (Agenda) http://indico.cern.ch/conferenceDisplay.py?confId=248 PAC07 LOC Meeting (Agenda) http://indico.cern.ch/conferenceDisplay.py?confId=457

4. L. Salas PAC 07 LOC (16 Dec 05) Editors -- Status Update PAC 07 Conference Editors: Christine Petit-Jean-Genaz (CERN) Luce Salas (LANL) Christine is training Luce on editorial duties and responsibilities. Luce will assist with processing abstract submissions in January for EPAC 06 in June. Goal: 15 editors total to work the week before and during PAC 07.

5. L. Salas PAC 07 LOC (16 Dec 05) Editor’s Responsibilities and Timeline--A Summary Web site development (Wanted: Web Master) June 05 Attend SPMS workshop, team meetingAug/Nov 05 Abstract Processing for EPAC 06 Editing at EPAC 06 Jan 06 June 06 Web page and database testing for abstract submissions Aug 06 Notice to authors of submission deadline Attend JACoW team meeting Nov 06 Accept papers when session numbers are assigned Template testing Make paper templates available online Invite editors/reception staff from PAC and other conference series Jan 07 Deadline for abstract submissionMid Jan 07 Letter to authors regarding paper number, presentation time, etc. Late Jan 07

6. L. Salas PAC 07 LOC (16 Dec 05) Responsibilities and Timeline--A Summary (Cont’d) Notify authors of abstract acceptanceFeb 07 Complete program organization Create session in database Mid-Feb 07 Organize poster classifications/numbers in proper poster sessions Oral presentations are numbered Complete abstract editing Author/affiliation list verification Late Feb 07 Complete layout for abstract book and conference guide Complete final front-matter Complete book covers March 07 Paper submission opensMarch 07 Complete review and editing of abstract and program books. Send to printer. April 07 Configure computers at ABQ Convention Center for editing and paper reception rooms. Mid June 07

7. L. Salas PAC 07 LOC (16 Dec 05) Responsibilities and Timeline--A Summary (Cont’d) Preconference editing of papers beginMid June 07 Paper submission and editing at conferenceJune 07 Editing and QA at LANLJuly 07 Proceedings published on webAug 07 Proceedings CD master ready for duplicationSept 07 BREATHE a sigh of reliefOct 07