Aerospace Ground Equipment (AGE) Support Services Pre-Proposal Conference/ Site Visit Kari M. Alvarado Contract Specialist NASA-DFRC November 8, 2006 Dryden Flight Research Center

11/8/ AGE Support Services Welcome Introductions Visitor badges--no audio or video recording Registration Handout materials –Welcome letter –Conference agenda & tour sequence –Center map: significant areas shaded –Question format sheets –Web Page Snapshot: About Dryden Dryden Flight Research Center

11/8/ AGE Support Services Welcome (con’t.) Questions and answers policy –Written questions only –Submit to Government representatives –Answers to be provided via procurement WEB site Formal RFP and amendments are the only official binding communication to the public Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description Support Services overview: –AGE maintenance and modification –Vehicle maintenance and modification –Flight Shuttle equipment and flight support –Vehicle Operation training PWS (Attachment A to solicitation) defines requirement in detail Conference purpose: opportunity to view “general and local conditions…” Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description Conformance with FAR, NFS and Agency and Center directives Posted documents –Procurement WEB site: bin/eps/sol.cgi?acqid= –Synopsis & modifications –Solicitation Cover letter Multiple Attachments Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Anticipated period of performance –28-day phase-in period, beginning Evaluated in proposal Awarded on separate purchase order Three-year basic contract period, beginning Two-year option thru Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Hybrid: Contract types –Firm Fixed Price (FFP) –FFP Indefinite Delivery/Indefinite Quantity (IDIQ) –Cost No Fee (CNF)-materials, travel and training IDIQ Noteworthy clauses –Description-Supplies and/or Services to be Furnished (B.3) –Limitation of Funds—2 types Cost (B.4) and (I.1) Fixed Price (B.5) –Indirect rate ceilings—apply only to CNF items (B.6) –Government Property—(G.1) –Limitations on Subcontracting—(I.1) Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Sections A thru J become the contract Sections K thru M (with Forms and Exhibits) assist offerors in proposal preparation Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Solicitation and Contract Review: –Section B identifies: Prices Work to be performed Funded amounts Indirect rate ceilings –Sections F and G specify performance and administrative requirements –Section I lists additional clauses –Section J lists attachments, including: Performance Work Statement Property Wage Determination Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Solicitation and Contract Review (con’t.): –Section K—Representations, Certifications and Other Statements Ensure ORCA submission is completed as this is part of Section K (K.1) – –Section L—Instructions…to Offerors Communicate only thru the Contracting Officer (L.3) Proposal Preparation (L.7): –Government right to conduct discussions –3 Volumes: business, technical and past performance –Page limitations –Address information Business Volume (L.8): Pricing information and formats Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Solicitation and Contract Review (con’t.): –Section L—Instructions…to Offerors Technical Volume (L.9): –Proposal must demonstrate your understanding of, and your capability to perform, the PWS –Provide scenario responses –Mirrors technical evaluation sub-factors: »Understanding the Requirement »Management and Staffing Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Solicitation and Contract Review (con’t.): –Section L—Instructions…to Offerors Past Performance Volume (L.10) –Relevant contract references defined –Contractors will send questionnaires to references and ensure their receipt –Government will verify references –Government may use other sources of experience and performance information Validity period of 120 days Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Solicitation and Contract Review (con’t.): –Section M--evaluation factors Evaluation is in accordance with Federal Acquisition Regulation (FAR) and NASA FAR Supplement Part 15 Best value (trade-off process) selection—Government may consider awarding to: –Other than lowest priced offeror or –Other than highest technically rated offeror Evaluation Factors and Sub-Factors –Technical »Understanding the Requirements »Management and Staffing –Past Performance –Price Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Solicitation and Contract Review (con’t.): –Section M--evaluation factors Technical –Scoring or Technical Sub-factors »Understanding the Requirement 600 points »Management: 400 points –Use of Adjectival Ratings: excellent, very good, good, fair and poor –Management and staffing includes »Management »Key Personnel »Staffing and Recruiting »Compensation Plan Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Solicitation and Contract Review (con’t.): –Section M--evaluation factors Price/Cost –Determination of Evaluated Price –Assessment of Business Systems Past Performance –Reflects Accomplishment of Related Work –Areas: »Technical Performance »Schedule Performance Dryden Flight Research Center

11/8/ AGE Support Services Solicitation Description (Con’t.) Solicitation and Contract Review (con’t.): –Section M--evaluation factors Past Performance –Government will evaluate experience for: »Relevance »Complexity and Magnitude »Currency »Quality –Use of Adjectival Ratings: excellent, very good, good, fair, poor and neutral –Offerors without relevant experience will be characterized as neutral Dryden Flight Research Center