NEW YORK STATE DEPARTMENT OF TRANSPORTATION Superstructure and Bridge Replacements At Various Locations in Regions 2 & 9 PIN , Contract No. D Herkimer, Schoharie and Oneida Counties Draft Request for Proposals RFP Informational Meeting September 18, 2014

Peter Russell Attn: Superstructure and Bridge Replacements in Regions 2 and9 Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Rules of Contact 2

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Agenda  Project Overview  Department’s Goals & Project Requirements  Scope of Work  Status of: ROW and Utilities  General Contract Information  Alternative Technical Concepts  Procurement Schedule  One-on-One Meetings  RFP Content  Quality Control & Quality Assurance  Evaluation and Selection  Additional Information and Submission Guidelines  Questions and Answers 3

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) General Location 4

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Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Goals 9  Replace superstructure of four bridges in Herkimer, Schoharie, and Oneida Counties  Full Replacement of one bridge in Oneida County  Ensure the safety of the traveling public  Ensure coordination with all utility owners, third parties, and the surrounding residential community  Ensure a long-service life for all Project elements to satisfy long term preservation goals  Ensure compliance with the Project’s environmental commitments and conditions

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Goals (Continued) 10  Maximize the beneficial impact of the public investment by  Providing cost-effective solutions that maximize value over the lifespan of the Bridges;  Sequencing construction to minimize effects on vehicular traffic operations;  Reducing future maintenance requirements;  Minimizing effects on residential neighborhoods and business communities  Minimize impacts on the environment  Deliver Project Safely, On Schedule, On Budget, and Environmentally Compliant.  Provide best value to the Department

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) General Scope of Work  Superstructure replacement for four bridges in Herkimer (BIN ), Schoharie (BINs & ), & Oneida (BIN ) counties  Removal of the existing superstructure for all of the bridges;  Construction of new superstructure and approach slabs;  Approach sidewalk reconstruction at West Main Street (BIN );  Modifications to each of the substructures as necessary to accommodate each new superstructure.  Full Bridge Replacement for one bridge in Oneida County (BIN )  Removal of existing substructure and superstructure;  Replacement of the existing bridge; including new foundations, substructure, superstructure and approach slabs 11

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) General Scope of Work (Continued)  Reconstruction of approach roadways as necessary to connect to the new structures, including correction of superelevation rates  Development of WZTC Plan for each site  Coordination with and/or preservation of existing utilities  Design, fabrication and installation of new guide railing / bridge railing.  Potential remediation and disposal of asbestos and or lead containing materials;  Avoid existing environmental constraints  Threatened and endangered species  Farmlands  Wetlands 12

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Right-of-Way  The Department owns all Right-of-Way for the existing structures.  Right of Way has been purchased for BIN ( Chenango Rd/Sauquoit Creek)  Acquisition maps have been posted as reference documents.  No additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this project. 13

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Utility Coordination – Existing Utilities In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:  Verifying utility facility locations;  Identifying & resolving any conflicts not yet documented;  Coordinating with utility owners for utility relocations;  Providing stakeout and final layout of utility relocations;  Protecting existing utilities;  Cost to repair damages to utilities caused by Design- Builder;  Informing the Department of all meetings/correspondence with utility owners. 14

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Utility Coordination – Existing Utilities – Relocations by Others BIN Village of Ilion, West Main Street Over Steele Creek  Village of Ilion (Electric):  Village of Ilion (Electric) shall relocate utility poles, overhead lines and any facilities necessary so that the superstructure can be removed and replaced, including any necessary tree pruning.  Northland Communications, Time Warner Cable, Verizon:  Telecommunication companies shall relocate overhead lines and any facilities necessary so that the superstructure can be removed and replaced, including splice notifications to customers (usually 30 to 45 days notice).  National Grid (Gas):  National Grid shall perform all work necessary to relocate the underground gas main and any facilities necessary so that the superstructure can be removed and replaced. 15

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Utility Coordination – Existing Utilities – Relocations by Others BIN Town of Sharon, Route 10 over Brimstone Creek  No utility relocations are anticipated in connection with this structure. BIN Town of Sharon, Route 10 over Brimstone Creek  No utility relocations are anticipated in connection with this structure. 16

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Utility Coordination – Existing Utilities – Relocations by Others BIN City of Utica, Chenango Road over Sauquoit Creek  National Grid (Electric):  No impacts to National Grid’s Sub-T tower will be allowed. National Grid shall perform all work necessary to relocate utility poles, risers, overhead lines and any other impacted facilities so that the superstructure can be removed and replaced.  Northland Communications, Time Warner Cable, Verizon:  Telecommunication companies shall relocate overhead lines and any facilities necessary so that the superstructure can be removed and replaced, including splice notifications to customers (usually 30 to 45 days notice).  National Grid (Gas):  National Grid shall perform all work necessary to relocate the underground gas main and any facilities necessary so that the superstructure can be removed and replaced. 17

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Utility Coordination – Existing Utilities – Relocations by Others BIN Town of Marcy, Route 291 over Nine Mile Creek  National Grid (Electric):  National Grid shall perform all work necessary to relocate utility poles, overhead lines and any facilities necessary so that the bridge can be removed and replaced.  Northland Communications, Time Warner Cable, Verizon:  Telecommunication companies shall relocate overhead lines and any facilities necessary so that the superstructure can be removed and replaced, including splice notifications to customers (usually 30 to 45 days notice). 18

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Utility Coordination – Existing Utilities – Relocations by DB BIN Village of Ilion, West Main Street Over Steele Creek  Village of Ilion (Water):  The Design-Builder shall relocate water line to avoid impact with the removal and replacement of the superstructure. All work shall be performed in accordance with the standards and requirements of the Village of Ilion.  Village of Ilion (Sanitary):  Prior to final pavement placement, the Design-Builder shall coordinate an inspection of all structures within the limits of the project with the Village, and if the Village then determines that repairs and/or replacements of manholes, sewer mains, or sanitary facilities are required, the Design- Builder may contract separately with the Village to perform the work.  However, any sanitary facilities damaged as a result of the Design-Builder shall be repaired and/or replaced in accordance with the standards and requirements of the Village of Ilion at no cost to the Village or the Dept.  In addition, the Design-Builder shall adjust the rim elevations of any manholes located within the paving limits to meet finished grade. Payment for the adjustment of manholes to finished grade shall be included in the Lump Sum price bid for BIN

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Utility Coordination – Existing Utilities – Relocations by DB BIN Town of Sharon, Route 10 over Brimstone Creek  No utility relocations are anticipated in connection with this structure. BIN Town of Sharon, Route 10 over Brimstone Creek  No utility relocations are anticipated in connection with this structure. 20

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Utility Coordination – Existing Utilities – Relocations by DB BIN City of Utica, Chenango Road over Sauquoit Creek  Mohawk Valley Water Authority (Water) :  The Design-Builder shall relocate the existing water line to avoid impact with the removal and replacement of the superstructure. All work shall be performed in accordance with the standards and requirements of the Mohawk Valley Water Authority.  City of Utica (Sanitary):  Prior to final pavement placement, the Design-Builder shall coordinate an inspection of all structures within the limits of the project with the City, and if the City then determines that repairs and/or replacements of manholes, sewer mains, or sanitary facilities are required, the Design-Builder may contract separately with the City of Utica to perform the work.  However, any sanitary facilities damaged as a result of the Design-Builder shall be repaired and/or replaced in accordance with the standards and requirements of the City of Utica at no cost to the City or the Department.  In addition, the Design-Builder shall adjust the rim elevations of any manholes located within the paving limits to meet finished grade. Payment for the adjustment of manholes to finished grade shall be included in the Lump Sum price bid for BIN

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Utility Coordination – Existing Utilities – Relocations by DB BIN Town of Marcy, Route 291 over Nine Mile Creek  Mohawk Valley Water Authority (Water) :  There is an existing underground water line approximately 20’ east of the bridge. Any work regarding this utility shall be performed in accordance with the standards and requirements of the Mohawk Valley Water Authority.  Town of Marcy (Sanitary):  Prior to final pavement placement, the Design-Builder shall coordinate an inspection of all structures within the limits of the project with the Town, and if the Town then determines that repairs and/or replacements of manholes, sewer mains, or sanitary facilities are required, the Design-Builder may contract separately with the Town of Marcy to perform the work.  However, any sanitary facilities damaged as a result of the Design-Builder shall be repaired and/or replaced in accordance with the standards and requirements of the Town of Marcy at no cost to the Town or the Department.  In addition, the Design-Builder shall adjust the rim elevations of any manholes located within the paving limits to meet finished grade. Payment for the adjustment of manholes to finished grade shall be included in the Lump Sum price bid for BIN

 Three Way Coordination – DB, Utility & State  Coordination meeting will be held between the Department, all short-list firms, and the utility companies before or shortly after issuance of Final RFP.  DB Responsibilities  DB Team responsible for holding utility coordination meetings;  DB Team to provide supporting documents for utility design, including: plans, Table of Conflicts & Special Note of Utility Coordination;  Table of Conflicts to include existing & proposed locations;  Special Note of Utility Coordination must include work description, proposed locations and time frames. 23 Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Utility Coordination

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Contract Information  Lump Sum Design-Build Contract;  Best Value Selection Process (50% Price, 50% Quality);  Project Completion Date shall be the earlier of:  November 30, 2016; or  The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E)  Liquidated Damages will be imposed for not meeting the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD;  Early Completion Bonus if Project Completion is achieved ahead of the Project Completion Date;  Escrow Submission of Bid Documents for Successful Proposer. 24

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Contract Information  There is a Payment Schedule provided in the RFP;  Form SP Construction (5 BINS) Design Construction Inspection Quality Control (Material Testing) Force Account Work (amount provided by Department)  Form WPS Breakdown of construction work items Input by Proposer (100% max) 25

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Contract Information (Continued)  Stipend to Unsuccessful Proposers (50% of Qualified Costs, $75K max.); Must satisfy criteria in ITP General Instructions;  Pass All Pass/Fail Factors  Achieve at least 60 points on Quality Factors  Proposal must be Competitive and Reasonable  Proposal not Selected by Department as providing the Best Value  There is a Buy America Clause  There is an Iran Divestment Act Clause  There is a DBE Participation Goal of 11%  All ROW owned by NYSDOT  Any additional Environmental and Construction Related Permits by Design-Builder 26

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) ATCs  Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the Contract Requirements and which:  are submitted to the Department for review, consideration and approval prior to Proposal submittal;  have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters;  in the Department’s judgment offers an equal or superior Project. 27

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) ATCs (Continued)  Proposers may submit, on a confidential basis, up to five (5) ATCs, using Form ATC, for the Department’s pre-approval;  The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents;  Department may provide ‘Conditional Approval’ of an ATC. Proposers must respond to Conditional Approvals by the established date;  The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit. 28

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Anticipated Procurement Schedule ActivityDue Date Draft RFP Informational MeetingSeptember 18, 2014 Final RFP to Shortlisted FirmsOctober 1, 2014 Date Proposers may start submitting ATCs for reviewOctober 3, 2014 Proposal period one-on-one meetings with all Proposers, specific dates to be determined.October 29 to November 26, 2014 Final date for Proposers to submit ATC’s for reviewDecember 10, 2014 Final date for requests for changes to Proposer’s organization and personnelDecember 10, 2014 Final date for Department’s responses to ATCs submitted for reviewDecember 17, 2014 Final date for receipt of Proposer questionsDecember 19, 2014 Final Date for proposers to respond to conditional approval of ATC’sDecember 23, 2014 Issue Date for Final Addendum and/or answers to Proposer questionsDecember 23, 2014 Proposal DueJanuary 7, 2015 Post Proposal meetings (if required)TBD Selection of Best ValueLate January, 2015 Contract AwardBeginning March, 2015 Notice to ProceedMarch 25,

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) One-On-One Meetings  If One-On-One Meetings are held, at least one meeting will be held with each Proposer;  One-on-One Meetings will be recorded;  Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project;  Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs;  Additional One-on-One Meetings may be held if required to review ATCs or if the Department believes it is warranted. 30

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Request for Proposals (RFP) Documents  RFP Documents:  Instructions to Proposers  Part 1:D-B Agreement  Part 2: General Provisions, Section DB 100 and Appendices  Part 3: Project Requirements (Scope of Work)  Part 4: Utility Requirements  Part 5: Special Provisions  Part 6: RFP Plans  Part 7: Engineering Data  Part 8: Special Specifications (Including New DB Specifications)  Part 9: The Design-Builder’s Proposal  Part 10: RFP Addenda (If Any)  Reference Documents: On Department’s web site (Not Part of the Contract Documents) 31

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Request for Proposals (RFP) Documents (Continued) 32  RFP Documents:  Instructions to Proposers General Instructions Appendix A – Project Information Appendix B – Administrative Submittal Requirements Appendix C – Technical Submittal Requirements Appendix D – Price Proposal Submittal Requirements Appendix E – Forms Appendix F – Conflicts of Interest Policy Appendix G – Abbreviations and Definitions

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Quality Control (QC)  QC is Design-Builder’s Responsibility  Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction  Design QC shall be the Design-Builder’s responsibility and shall be performed in accordance with the QC Plan  Construction Inspection shall be performed by an Independent Engineering Firm (Hired by the Design-Builder)  Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder)  The Materials Testing Firm shall report to the Construction Inspection Firm  Offsite Plant Quality Control shall be performed by the Department 33

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Quality Assurance (QA)  Design and Construction QA is the Department’s Responsibility  The Department may perform QA on any of the Design- Builder’s Design and Construction activities  The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs  Construction QA will be performed by Department staff  Offsite Plant Quality Assurance will be performed by the Department 34

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) RFP Evaluation and Selection Pass/Fail Evaluation Factors  Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%)  Key Personnel (30 points)  Management Approach (25 points) Overall Design-Build Team Organization (7 points) Design Management Plan (5 points) Construction Management Plan (6 points) Quality Control Plan (7 points)  Technical Solutions (35 points) Design Approach (10 points) Construction Approach (10 points) Initial Baseline Schedule (15 points)  Project Support (5 points)  Proposal Format(5 points) Price (50%) Design-Builder must obtain a minimum score of 60 points on Quality Evaluation factors 35

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Additional Information – Submission Guidelines  All proposals must be self-contained. Proposals should not have links to external web sites. Proposals should contain all information needed for evaluation.  Do not “assume the Department knows” your firm and it’s experience/qualifications. 36

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Additional Information – Submission Guidelines  Submit ALL Forms required  Do not alter any Form unless indicated on the Form.  Do not add any appendices or attachments to the Forms.  Do not include photographs or illustrations unless specifically indicated.  Do not submit with Proposal: Form SA (Stipend Agreement) => 20 Days after Proposal Due Date Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond)) 37

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Additional Information  Responses to Proposer Questions will be posted on the Department’s Project Web Site  Reference Documents are Posted on the Department’s Project Web Site:  Reference Documents include:  Project Location Maps;  Bridge Inspection Reports;  Bridge Record Plans;  Final Design Reports;  Asbestos Assessment Reports;  ROW Acquisition Maps;  BIN Route Preliminary Plans;  Subsurface Exploration Boring Logs; and  Potentially others (To be Determined). 38

Peter Russell Attn: Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Rules of Contact 39

Superstructure and Bridge Replacements in Regions 2 & 9 Design-Build Project (PIN ; D900022) Questions and Answers Questions ? 40