ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A) JTC 1 SWG-A N Document Type: SWG-A Meeting Document Title: Task Group 2/Break Out 1 Report and Recommendations at the March 2006 JTC 1/SWG-A Meeting Source: Task Group 2, Break Out 1 Leader Requested For use at the March 2006 SWG-A meeting. Action: JTC 1 SWG on Accessibility Secretariat ITI/INCITS 1250 Eye Street NW, Suite 200, Washington, DC

Tasks for Break-out Group 1 Update/comment on N119 Provide strategy for motivating SDOs Spectrum of requests How to educate SDOs to do gap analysis Project Plan

Strategy for motivating SDOs Provide short presentation Experience of Canadian Standards association in work on “Design for Aging” was this presentation format to a wide number of groups worked well and stimulated thought/awareness and response SWG-A members can take it to groups they are active in SWG-A general missionaries can take message to other groups do not need technical knowledge of the group presenting to in order to give them the concept of the work

Recommendations - 1 Set up AHG Outreach to coordinate presentations Finalise presentation (see below) Produce matrix of committees SWG members are involved with and to whom they can take presentation (and when) (would hope they can be persuasive about value of responding positively….) Find “missionary” volunteers to give presentation to groups where no SWG-A members involved Collate feedback when response re inventory(if any) likely, whether group will do gap analysis themselves Provide link to support required for doing gap analysis

Recommendations - 2 Timescale needs review what are we committed to providing by October SWG may want to prioritise standards on which gap analysis performed after Oct 06 AHG Outreach may want to prioritise the talking to SDOs to match these priorities ie present first to SDOs in priority domains

Recommendations -3 Set up Gap Analysis AHG –to educate contributors on methodology –to refine methodology after SDO feedback –to collate data provided –to review inputs to date, groups may consider already provided input –to undertake the analysis or allocate task to SWG-A member with relevant expertise May want to have access to the text of the standard –(to check consistency of analysis done by other groups, may need to provide more guidance, better definitions to get common understanding) Need access to text of identified clauses

Issues identified IT or ICT, we think it is ICT we cover May want to have access to the text of the clauses highlighted in the gap analysis rather than the whole document (as a minimum) New version of 119 under development and group felt that preparing presentation more valuable Will need a Gap Analysis AHG (?role) Need to discuss SWG-A internal communications

JTC-1 SWG-A Special Working Group on Accessibility Wide membership open to all Standards Development Organisations, consortia, consumer organisations and user representatives

Introduction to the SWG-A Formed to track all global, regional and national standards related to ICT accessibility by: –gathering user requirements –publishing an inventory of all known accessibility standards efforts –identifying areas/technologies where accessibility issues are not being addressed –providing wide dissemination of SWG materials to all interested parties

Benefits of being involved Ensuring your standards reflect user needs Assisting in the development of public policy Ensuring your work is disseminated through the SWG to all the other groups involved Helping to avoid duplicate work and to identify collaborative opportunities Helping prioritise work to meet emerging needs

What is your reward for working with us More outreach for your activities –contact with wide variety of bodies (SWG membership) Better, wider understanding of the accessibility features in your standards Inclusion in the inventory of standards Participation in gap analysis Chance to use methodology (and refine it)

Time schedule Gathering data for the inventory of accessibility standards efforts for Oct 06 Preliminary GapAnalysis completed Oct 06 (to report to JTC1 plenary) Significant time to complete GA for all sectors (realistic time) Priorities SWG-A has identified are: –xxx

Input to inventory One form per standard, can complete electronically, SWG-A will collate the data Information required –judgement on areas of applicability –applicable domains –geographical applicability –url for the standard –links to/relationship with other standards –status of the standard

How to complete the Gap Analysis Ideally do it within your organisation, you are the experts Sample Gap Analysis provided to help (and support available) Prioritise the assessment of the standards you have identified Complete the analysis for each, (although even partial analysis is helpful) Identifying commonality of approach across your standards would be helpful

How to help with the Gap Analysis Send the standards/specifications to an SWG-A TG to do the gap analysis Indicate any priority if appropriate (eg the standard nearly finished or legislation about to be enacted) Check the SWG-A’s analysis, and comment as necessary Identifying commonality of approach across your standards would be helpful

What sort of standards are the SWG-A interested in? Anything in the IT sector Computer hardware, software, peripherals, point of sale terminals, ticket machines, banking machines, telephone keypads, access control, security devices, A general standard with a specific section on IT equipment is still relevant –eg design for aging (Canada)

Where to find other resources SWG-A web site – Web sites regional Web sites re terminology Task Group contacts

Documents Highlight key documents and links to them

General wrap up slide