U.S. Department of Agriculture eGovernment Program February 20, 2002 eGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive

U.S. Department of Agriculture eGovernment Program 2  Welcome  Phase II: Roles and Responsibilities  Guidebook  Agency Tactical Planning Update  Quicksilver - Export.gov  eGovernment Strategic Plan  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 3 Roles and Responsibilities Agency Tactical PlansBusiness Case Development Expected Activities Executive Council Members Ensure completion of agency tactical plans Provide leadership, oversight and decision-making for agency steering committees Provide communication to agency leadership and Under/Asst. Secretaries Coordinate agency initiatives across the mission area Ensure development and completion of the business cases Ensure appropriate staff and resources for the business case teams in which agencies are leading and participating Raise significant issues and mission area concerns to Executive Council and provide appropriate guidance to business case leads Attend ½ - 1 hour weekly EC meeting on Tuesdays at 3:00pm Gather feedback from full-time representatives, WG member and business case leads on a weekly-biweekly basis Working Group Members Lead the development of agency tactical plans Ensure coordination and communication between agency steering committees and EGWG Provide feedback and communication to and between Executive Council members Monitor 12 initiatives in the eGovernment strategic plan that are not “smart choices” (assign responsibility to individual WG members) Potentially participate in business case development (as requested by Executive Council members) Attend 1-2 hour bi- weekly WG meetings on Wednesdays (10:00am or 11:00am) Meet with Agency eGovernment Steering Committees as needed Mission Area Full-time Representatives Provide feedback and field general questions and concerns from agencies in mission areas Serve as liaisons to business case leads and eGovernment Program Office Provide summaries of key issues and status to OCIO and Executive Council member from his/her mission area Attend and participate in weekly business case status meetings on Wednesday at 1:30pm Phase II Key Activities: February – April

U.S. Department of Agriculture eGovernment Program 4 Agenda  Welcome  Phase II: Roles and Responsibilities  Guidebook  Agency Tactical Planning Update  Quicksilver - Export.gov  eGovernment Strategic Plan  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 5 Web-based Guidebook The eGovernment Guidebook is currently available at It is intended to provide long-term strategic planning guidance and help develop the Tactical Plans.

U.S. Department of Agriculture eGovernment Program 6 Agenda  Welcome  Phase II: Roles and Responsibilities  Guidebook  Agency Tactical Planning Update  Quicksilver - Export.gov  eGovernment Strategic Plan  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 7 Agency Tactical Plan Schedule The first draft of the Agency Tactical Plans will be due in mid-March, and the final version must have approval from agency administrators by mid-April.

U.S. Department of Agriculture eGovernment Program 8 Agency Tactical Planning Update USDA eGovernment Strategic Plan FNS eGovern ment Tactical Plan FSIS eGovernment Tactical Plan FS eGovernment Tactical Plan FNCPFFASNREMRPREERDFSIS RBS eGovernment Tactical Plan NASS eGovernment Tactical Plan FNS eGovernm ent Tactical Plan APHIS eGovernment Tactical Plan FAS eGovernment Tactical Plan DA & Staff Offices eGovernment Resources  Table of Contents – reviewed  FSIS example – reviewed  Agency packets- distributed  Strategic and Tactical Planning Guidebook – on  Prepopulated template for each agency – distributed by Feb. 25 eGovernment Tactical Plans

U.S. Department of Agriculture eGovernment Program 9 Agency Tactical Planning Update Questions?  Are the guidelines and expectations clear about the Agency Tactical Plans and schedule?  Have WG members met with their Agency Steering Committees or others to discuss developing the Plans?  Have WG members finalized the eGovernment applications baseline and begun gathering data for the Agency Tactical Plan templates?  Have WG members scheduled a visioning session with their agency’s leadership?

U.S. Department of Agriculture eGovernment Program 10 Agenda  Welcome  Phase II: Roles and Responsibilities  Guidebook  Agency Tactical Planning Update  Quicksilver - Export.gov  eGovernment Strategic Plan  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 11 eGovernment Related Topics As their agency leads, WG members should have an understand of external and internal topics that relate to eGovernment. We will attempt to raise awareness of these topics in future EGWG meetings and on the eGovernment Web site. Internally Externally UTN Enterprise Architecture Best Practices in Agencies/Offices IT Planning and Investment Control CyberSecurity Records Management Information Collections Quicksilver Other 4 President Mgt Agenda topics Legislative Changes

U.S. Department of Agriculture eGovernment Program February 20, 2002 Quicksilver’s International Trade Streamlining Initiative and then some!

U.S. Department of Agriculture eGovernment Program 13 Project History  Effort began 18 months ago  Initially internal to Commerce Dept.  Broadened to other trade assistance agencies  Early focus on customer  Adopted as a Quicksilver project this past October

U.S. Department of Agriculture eGovernment Program 14 Participants  Managing Partner: Commerce  Participating Agencies  Export/Import Bank  USDA  SBA  DOD/Commerce (export licensing)  Trade Development Agency

U.S. Department of Agriculture eGovernment Program 15

U.S. Department of Agriculture eGovernment Program 16 New Project Goals  Improve access to USG export assistance programs  Reduce the time, cost, and complexity to comply with export requirements

U.S. Department of Agriculture eGovernment Program 17 Objectives (proposed)  100% increase in customer use of programs by the end of the Calendar year (Dec 31,2002)  30% reduction in time it takes to fill out forms by October 1, 2002 (FY 02)  30% reduction by April 15, 2003 for burden associate with processing one license application  50% reduction in redundant websites or portals by the December 2002, include those already reduced  Provide US business with a comprehensive “one-stop” export portal by 10/1/03

U.S. Department of Agriculture eGovernment Program 18 Specific Initiatives  One-stop-one-form  Transactional  Working capital project  Insurance automation  Export credit guarantee programs  On-line collaboration  Streamline export license applications  One-stop export portal (common look & feel and improved content)

U.S. Department of Agriculture eGovernment Program 19 Related Issues  Governance structure  Funding  eAuthentication  CRM: tracking exporter interactions  Other USDA agency participation  Quicksilver & USDA Smart Choice differentiation

U.S. Department of Agriculture eGovernment Program 20 Contact Info USDA  Rand Ruggieri   Commerce  Gordon Keller  

U.S. Department of Agriculture eGovernment Program 21 Agenda  Welcome  Phase II: Roles and Responsibilities  Guidebook  Agency Tactical Planning Update  Quicksilver - Export.gov  eGovernment Strategic Plan  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 22 USDA eGovernment Strategic Plan eGovernment Strategic Plan FY Message from the Deputy Secretary Foreword 1.0 Executive Summary 2.0 A Challenging New Environment: USDA’s Mandate for Change 2.1 Mission-Critical Challenges 2.2 Rising Stakeholder Expectations 2.3 Legislative and Government Drivers 2.4 Internal Challenges: Doing More With Less 3.0 Establishing a Departmental Strategic Direction 3.1 eGovernment Mission and Vision 3.2 Guiding Principles 3.3 eGovernment Strategic Goals 3.4 eGovernment Strategic Objectives and Performance Measures 4.0 Charting a New Path: 4.1 USDA’s Current Capabilities 4.2 eGovernment Strategic Opportunities 4.3 eGovernment Enabling Opportunities 5.0 Execution and Delivery 5.1 High-level Time Line 5.2 Governance 5.3 Finance 5.4 Required Technology Capabilities 5.5 Skills and Training Appendix A: USDA Mission, Vision, Goals and Objectives Appendix B: Methodology and Project Approach Appendix C: Relevant Legislation and Guidance eGovernment Strategic Plan FY Message from the Deputy Secretary Foreword 1.0 Executive Summary 2.0 A Challenging New Environment: USDA’s Mandate for Change 2.1 Mission-Critical Challenges 2.2 Rising Stakeholder Expectations 2.3 Legislative and Government Drivers 2.4 Internal Challenges: Doing More With Less 3.0 Establishing a Departmental Strategic Direction 3.1 eGovernment Mission and Vision 3.2 Guiding Principles 3.3 eGovernment Strategic Goals 3.4 eGovernment Strategic Objectives and Performance Measures 4.0 Charting a New Path: 4.1 USDA’s Current Capabilities 4.2 eGovernment Strategic Opportunities 4.3 eGovernment Enabling Opportunities 5.0 Execution and Delivery 5.1 High-level Time Line 5.2 Governance 5.3 Finance 5.4 Required Technology Capabilities 5.5 Skills and Training Appendix A: USDA Mission, Vision, Goals and Objectives Appendix B: Methodology and Project Approach Appendix C: Relevant Legislation and Guidance

U.S. Department of Agriculture eGovernment Program 23 Next Steps  The majority of agencies and staff offices should receive their pre-populated Tactical Plan templates by Friday  Please continue to work on refining eGovernment application baselines (Appendix B for the Tactical Plans) in the meantime  Business cases for smart choice candidates kick off next week  Provide comments on the Draft USDA eGovernment Strategic Plan to by COB  All other comments, particularly on the Guidebook, are appreciated  Next meeting: Wednesday, Feb. 27, 2002 in 108-A Whitten