eNGAS Enhancements Version 1.2.2 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features System Setup Accounts Classification General Ledger Account Subsidiary Ledger (SL) Account Read-only access for users SL Deactivation (only those without balances can be deactivated Drag and drop sub-accounts Drag and drop SL Insert new Sub-accounts Delete Sub-accounts 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features System Setup Responsibility Center (RC) Debtor/Creditor Supporting Documents (SD) Cash Flow Entry Government Equity Entry RC Deactivation Combined list of debtors and creditors List of SDs was edited to remove duplicate records. Includes only those SDs which are actually used by agencies. Automatic assignment of code when adding new SD Defines format of Statement of Cash Flows Defines format of Statement of Government Equity 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Transaction Journal Entry Voucher (JEV) SL Details Sub-account summary Add to List Import from JEV Transactions Trapping/Blocking of SLs without specified due date Prompt message if an RC is applicable to the succeeding nominal accounts (old version only prompts when the first entry was provided with RC) 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Transaction Journal Entry Voucher (JEV) Negative balance for cash and inventory accounts is not allowed Selective selection of records (e.g., use of Control key to select several non-sequential records in the Search Engine) Default selection of fund for users who have access to one particular fund only (e.g., R.A-General Fund). List of Funds window is no longer shown. Details for multiple claims at different periods may be entered in the Particulars column of the SL detail data entry screen as well as in the Particulars column of the Index of Payment Details 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Transaction JEV Review and Approval Added the following columns: “Remarks” and “Last Remarks From” JEV Look-up Option to show only those JEVs prepared by the user (logged in) View SL Add Notes View Notes Filtering by User 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Transaction JEV Review and Approval Forwarding Balances/ Closing of Funds Locking of Approval JEV Date can be changed within specific month only Funds (same book) can be edited with trapping/blocking Closing of Funds is now in Wizard type window Added security access login form where the user needs to log and enter his/her password Forwarding of AR/AP SLs 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Transaction Generate Depreciation Schedule PPE items not included in the depreciation for a specific month can be generated, thus, preventing the users in doing the manual computation of depreciation Transfer PPE Accountable Office Tracks transfer of PPE from old to new RC 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Query Journal Entry Voucher Repair History of PPE Searching by GL Account Sorting by JEV No.; JEV Date Additional columns in the list of JEVs JEV Date Prepared by Amount Another filtering by “which prepared by” Additional columns for repair details Acquisition Cost Responsibility Center PPE Repair by Date Range Allows viewing of details by double clicking the PPE item 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Query Inventory Schedule PPE Schedule Schedule of SL Balances Allows sorting of records by Code and Description Allows filtering of records Fully Depreciated Over Depreciation (lapses of old versions, no longer allowed in 1.2.2) Not fully depreciated Not depreciable Allows sorting of records by Code/ Description Option to display RC (in nominal accounts) 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Query Recorded Supporting Documents Accountability Verification Slip Summary of Income/Expense Schedule of AR/AP JEV Printing Allows display and printing Allows printing of report by: All employees/creditors All funds or books Date Range Allows selection of paper size for viewing/printing Inclusion of column for “Not Yet Due” accounts Specific JEV liquidation 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Report Financial Statements Comparative Balance Sheet, Statement of Income and Expenses Statement of Cash Flows Journal/Ledgers General Ledger Subsidiary Ledger Selection of multiple funds/books Option to include “Increase/Decrease” and “Percent” Columns Shrink Particulars Allows filtering by: with balances with zero balance 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Utility Import/Export Cash Flows Import/Export Government Equity Account Configuration Performance Report Facility to import/export Statement of Cash Flows from/to Excel file Facility to import/export Statement of Government Equity from/to Excel file Limited access to With Subsidiary Account Printing of the Report per Book/Fund Includes Cancelled JEVs 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Utility User Access by Fund Cash Accounts by Fund Activate Last Search Audit Trail Limit Access of users by Fund (JEV preparation) Limit the Cash Accounts by Fund Retain and show the last word searched in SEARCH facility Audit Trail with option to print/clean up and creation of CSV File 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Utility Options Reopening of Books Archive/Restore Transactions Month End Closing – setting up of month/year-end date Allows only preparation of JEVs after the set-up of date Books can only be reopened if there are still JEVs that have to be prepared Access should only be given to the Chief Accountant Added security access login form where the user needs to log and enter his/her password Facility to archive/restore previous transactions and retain at least two consecutive years of transactions (for the generation of FS in comparative format) 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Menu Sub-menu Enhancements/Features Utility Archive/Restore Transactions Option to restore JEVs for automatic closing which are subject for Disapproval if there are nominal accounts not included in the template (PFMS) Others Prompt message when the bond of an accountable officer is about to expire or has expired Prompt message on the “Due for Reorder” is now an option if need to be shown or not after logging in (eNGAS Setup) 18 January 2011

eNGAS Version 1.2.2 NEW FEATURES AND FUNCTIONALITIES Modules that were excluded from this version: JEV Details Module Forward AR/AP SL (included in the Forwarding Balance Module) 18 January 2011

THANK YOU! 18 January 2011 18

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