1. NAV@ISS Dynamics NAV 2013 Quick Guide 5-4 Fixed Assets
Version No : HQ 1.0

2. Create New Fixed Asset
Go to Financial Management ->Fixed Assets and select Fixed Assets
Press F3 to create new card and press Enter to get new FA no.
General Tab
Description – Enter Description
Description 2 – Enter Description
Serial No. – enter Serial No e.g. additional identification of the asset where applicable.
Posting Tab
Select FA Class Code – for HFM Reporting
Select FA Subclass Code – for local reporting
CostCenter Code or other dimensions related to a job and task will be populated automatically when Job and Task is selected on the Job Tab.
Job Tab
Select Job No
Select Job Task No.
Dimension Tab
Values will be populated automatically when Job and Task is selected on the Job Tab.

3. Create New Fixed Asset (continued)
Fixed Asset Depreciation Lines
Depreciation Book Code – Create line for Accounting and line for Tax
FA Posting Group - Select the link to the G/L accounts (for additions, disposals depreciations etc.) TAX line is left blank.
Depreciation Method – Pick as appropriate e.g. Straight-Line or Declining-Balance 1
No. of Depreciation Years – Enter life as number of years or number of months when Depreciation Method = Straight line selected.
Declining-Balance % - Enter % when Depreciation Method = Declining-Balance 1 selected.
NAV will then automatically calculate the Depreciation Ending Date
For small assets which should be fully depreciated within the same year enter 1 month as the numbers of month.

4. Create Multiple Fixed Assets
To create multiple identical fixed assets:
First create one Fixed Asset with header and lines as needed and then:
Click Fixed Assets – Copy Fixed Assets
Copy from FA No. - select the FA to copy from
No. of Copied – enter the number of new fixed assets to be created
First FA No. – only to be used if manual numbering of Fixed Assets applicable
Use FA No. Series – tick to use the default FA number series for automatic numbering
Click OK and the new Fixed Assets will be created

5. Purchase of Fixed Asset
The Purchase of a Fixed Asset must be done via a Purchase Order or Purchase Invoice.
Some countries make the purchase outside NAV, in that case the Acquisition cost can be recorded in a journal as well
When creating a Purchase Order or Purchase Invoice for a Fixed Asset :
Type – Select Fixed Asset
No. – Enter the Fixed Asset no.
This means that the Fixed Asset MUST be created prior to the creation of the Purchase Order or Purchase invoice.
Refer to separate Navision Guide for Purchase Orders and Purchase Invoices for more information on this process.

6. Purchase of Fixed Asset con’t
If the Purchase of an asset has been handled in a third party system or the details of a purchase invoice is not needed the cost can be recorded in NAV through a Fixed Asset G/L journal
When creating the journal:
Have one line with the asset
Type – Select Fixed Asset
No. – Enter the Fixed Asset no.
Depreciation book – Which Depreciation book should the purchase be recorded in.
FA posting type: Acquisition cost
Amount – The cost of the asset
In a second line the purchase towards the Vendor should be
Type – Select Vendor
No. - Vendor no
Amount.

7. Update FA Dimensions
Go to Financial Management, Country & Reporting ISS, Reports, Fixed Assets and click Update FA Dim from Job Task
Fixed Asset tab
Set filters as applicable or leave blank to include all
Press OK
This function MUST be run prior to calculating and posting Deprecation

8. Depreciation of Fixed Asset
Calculate and post depreciation
Go to Financial Management -> Fixed Assets -> Periodic Activities – and select Calculate Depreciation
Fixed Asset tab
Set filters as applicable or leave blank to include all
Options tab
Depreciation Book – Select Accounting
FA Posting Date – The ending date for the calculation of the depreciation
Posting Description – Enter a description to appear on the entries
Insert Bal. Accounts – Tick the box
Press OK – This has now created a FA G/L Journal
Posting FA G/L Journal
Go to Financial Management -> Fixed Assets -> and select FA G/L Journals
Select relevant Batch and Post the suggested depreciation lines as per posting a normal journal.

9. Canceling Posted Depreciation
Go to Financial Management -> Fixed Asset -> Setup and select Depreciation Books
Select the Depreciation Book used when calculating the depreciation (here ACCOUNTING). Press the Functions button and choose Cancel FA Ledger Entries
Fixed Asset tab
Set filters as applicable or leave blank to include all
Options tab
Starting date – the first day from which FA-entries should be cancelled
Ending date – the last day to which FA-entries should be cancelled
Posting description - Enter a description of the transactions
Insert Bal. Accounts – Tick the box
Depreciation– Tick the box
Press OK
Posting FA G/L Journal
Go to Financial Management -> Fixed Assets -> and select FA G/L Journals
Select relevant Batch and Post the suggested depreciation lines as per posting a normal journal.

10. Sale/Disposal of Fixed Asset
Sale of Fixed Asset
Create a Sales Invoice with the sales value.
Refer to separate Navision Guide for Job Sales Invoicing and Credit Memos for more information on this process.
NAV calculates automatically gain/loss and performs all related postings when posting the sales invoice.
Disposal of Fixed Asset (at zero value)
Go to Financial Management -> Fixed Asset and Select FA G/L Journal
Account type – select Fixed asset
Fixed Asset no. – select the no. of the FA to be disposed
FA Posting Type - select Disposal
Amount – enter 0 (zero)
Post (F11) the FA G/L journal
NAV calculates automatically gain/loss and perform all related postings when posting the sales invoice.
Note: If a Fixed Assets is disposed by error the disposal of the Fixed Asset can not be REVERSED. A new fixed Asset must be created.

11. Reclassification of Fixed Assets
Fixed Assets should be reclassified in the following cases:
A: Part of a fixed asset should be sold or disposed.
B: The FA Subclass code assigned to a FA is changed.
C: Dimension assigned to a Fixed Asset has been changed AND the historical transactions need to be changed to reflect the new dimension e.g. Purchase Value and Accumulated Depreciation.
Reclassifying a Fixed Asset
Create a New Fixed Asset
Go to Fixed Assets –> FA Reclass. Journal
Enter following information:
Fixed Posting Date – date of reclassification
Document No. – Document No. to use
FA No. – select old Fixed Asset
New FA No. – select new Fixed Asset to transfer a part into
Depreciation Book Code – select ACCOUNTING
Description – enter a description
Reclassify Acq. Cost % - enter percentage of fixed asset to be transferred (amount column can be shown and used instead)
Reclassify Acquisition Code, Depreciation, , Write-Down, Appreciation – tick to include all transactions in the transfer
Click Reclassify and lines are created in FA G/L Journal
Enter FA
Post (F9) the lines
NOTE: Reclassifications should always be done by the end of the month after depreciations have been posted.

12. Update Tax Depreciation Book
The update of the alternative depreciation book is performed in following steps:
Copy Acquisition costs from ACCOUNTING book
Copy Disposal and Write-Down NOTE: When calculating depreciation disposed assets are not included. If depreciation should be made in the month of disposal calculate and post depreciations BEFORE copy of disposal
Calculate and post depreciation for TAX book (refer to page 6 for process - select TAX instead of Accounting)
Go to Fixed Assets – Setup - Depreciation Books.
Select the Depreciation Book to copy from (ACCOUNTING).
Click Functions - Copy Depreciation Book
Copy from / Copy to Book – Select Depreciation book to copy from and to.
Starting / Ending Date - the first and last day from which FA-entries should be copied
Copy – select the boxes for the entry types which should be copied
Click OK to create lines in the FA Journal
Go to the FA GL Journal and Post (F9) the entries.

13. Fixed Asset Reports
Fixed Asset Reports can be found under Financial Management -> Country Analysis & Reporting -> Fixed Asset -> Reports –> Fixed Assets.
The following reports are recommended for analysis, reconciliation and calculation of budget depreciations:
ISS FIXED ASSETS Book Value 01 ISS - a standard fixed asset note report showing acc. cost and depreciations and book value.
Fixed Asset tab
Enter filters as applicable
Options tab
Depreciation Book – select the applicable book
Starting / Ending Date - enter the period
Group Totals - select by which field subtotals should be shown
Print per Fixed Asset - tick to specify amounts per Fixed Asset
Budget Report - tick to include un-posted depreciation in the report.
Print to Excel – tick to print to excel:
NOTE: more information is printed to excel than on paper
Print Monthly Budget Depreciation – tick to split depreciation column into months
Print Fixed Asset Dimensions – tick to export all dimension

14. Fixed Asset Reports (continued)
As noted previously the ISS Fixed Assets Book Value 001 ISS report when displays more information than what appears when printed directly.
This includes:
- Acquisition Transfer Details
- Depreciation Transfer Details
- Calculation Book Value Disposed in Period
Please note the following:
1. The transfer columns will only work if the FA Reclass Journal is used to transfer Fixed Assets.
2. The transfer columns is currently NOT integrated with the HFM upload – thus you will have to continue to manually adjust HFM reporting for transfers.

15. Fixed Asset Reports (continued)
Analysis - This report can be used for ad-hoc analysis on user-defined options.
Fixed Asset tab
Enter filters as applicable
Options tab
Depreciation Book – select applicable book
Starting / Ending Date - enter a period
Date Field select date type (3 options)
Amount Field Select which types to include how the amounts should be shown (before Starting Date, Net Change or at Ending Date.
Group Totals - select by which field subtotals should be shown
Print per Fixed Asset - tick to specify amounts per Fixed Asset
Only sold Asset - tick to show Fixed Assets sold only
Budget Report - tick to calculate future depreciation and book value. This is valid only if "Depreciation" and "Book Value" has been selected in the Amount Field