Presented by Molly Skorpik at the 2011 Montana Association of Dam and Canal Systems Conference Presented by Molly Skorpik at the 2011 Montana Association of Dam and Canal Systems Conference October 2011 Completing a Project – Cradle to Grave Completing a Project – Cradle to Grave

Overview Project Need Planning Preliminary Design Permitting Final Design/Construction Documents Bidding Construction Close-out

Overview Project Need Planning Preliminary Design Permitting Final Design/Construction Documents Bidding Construction Close-out

Risk of failure Project Need canal river

Water loss Project Need

Maintenance Project Need

Public Health and Safety Project Need

Regulatory Project Need

Capital Improvements Plan Project Need

Overview Project Need Planning Preliminary Design Permitting Final Design/Construction Documents Bidding Construction Close-out

Preliminary Engineering Report (PER)  Technical presentation (alternatives analysis)  Environmental evaluation  Financial presentation  Project management and implementation  Resource and citizen benefit Planning

Alternatives analysis  Renewable resource benefit  Cost effectiveness  Reliability  Environmental impact  Operational ease Planning

Planning Grants - Department of Natural Resource Conservation (DNRC)  Call DNRC Renewable Resource Grant and Loan (RRGL) Program  Apply for planning grant  Hire Engineer  Prepare Preliminary Engineering Report (PER)  Submit (PER) for RRGL grant  Planning grant (2011)/RRGL grant (2013) Planning

How to hire an engineer  District vs. Company  if fees > $20,000, then MCA  MCA Title 18.8.Part 2 – Procurement of Services  MCA Title – Publication and content of notice Planning

How to hire an engineer  Planning

Engineer’s team  Survey  Environmental  Drafting  Geotechnical  Cultural  Grant writer Owner  Legal  Insurance Planning

Overview Project Need Planning Preliminary Design Permitting Final Design/Construction Documents Bidding Construction Close-out

Preferred alternative from PER Design calculations and documentation Preliminary drawings and specifications Funding/grants in place Preliminary Design

Overview Project Need Planning Preliminary Design Permitting Final Design/Construction Documents Bidding Construction Close-out

Talk to your engineer Reference environmental evaluation in PER Call agencies Examples:  MPDES (Erosion)  Section 404 (USACE)  Floodplain  Navigable Rivers (DNRC) Permitting

Overview Project Need Planning Preliminary Design Permitting Final Design/Construction Documents Bidding Construction Close-out

Final drawings Technical specifications Review package  Engineer’s quality assurance review  Owner  Regulatory agencies  Permitting agencies Final Design – Construction Documents

Overview Project Need Planning Preliminary Design Permitting Final Design/Construction Documents Bidding Construction Close-out

Bid documents 1.Plans 2.Technical specifications 3.Front-end contract documents Bidding

Front-End  Invitation to bid  Bid form  Owner – contractor agreement  General conditions  Special provisions  Misc. forms Notice of award Notice to proceed Bidding

State procurement rules  If bid >$75,000, then MCA  MCA title 18.2.Part 3 – Contract Requirements and Restrictions  MCA Title – Publication and content of notice Bidding

Overview Project Need Planning Preliminary Design Permitting Final Design/Construction Documents Bidding Construction Close-out

Owner Engineer Contractor Construction

Resident Project Representative  Construction diary Payment applications Requests for information Shop drawings Close-out Construction

Overview Project Need Planning Preliminary Design Permitting Final Design/Construction Documents Bidding Construction Close-out

Punch-list Warranties Record drawings Final payment Funding agencies Close-out

Questions ???