The University of Texas at Arlington Office of Research and Office of Accounting and Business Services Brown Bag Training Session V: The Federal Demonstration Partnership (FDP)

UTA Involvement FDP includes three representatives from each research institution: FDP includes three representatives from each research institution: Policy and Procedure Issues: Dr. Marianne Woods – Policy and Procedure Issues: Dr. Marianne Woods – Faculty concerns: Dr. Kaushik De – Faculty concerns: Dr. Kaushik De – Electronic Research Administration: Jeremy Forsberg – Electronic Research Administration: Jeremy Forsberg –

About FDP FDP has developed into a vital forum where institutional representatives and Federal agencies can air common concerns and issues regarding developing processes and policies FDP has developed into a vital forum where institutional representatives and Federal agencies can air common concerns and issues regarding developing processes and policies

About FDP FDP: FDP: Is a formal collaboration between federal agencies and research institutions Is a formal collaboration between federal agencies and research institutions Streamlines the administrative process and minimizes administrative burden while maintaining effective stewardship of federal funds Streamlines the administrative process and minimizes administrative burden while maintaining effective stewardship of federal funds Is a place where federal agencies and institutions can evaluate new ideas relative to research administration Is a place where federal agencies and institutions can evaluate new ideas relative to research administration

About FDP The FDP: The FDP: Is a forum to discuss and evaluate options Is a forum to discuss and evaluate options Is a test bed for demonstrations Is a test bed for demonstrations Increased research productivity Increased research productivity

About FDP Issues and Policies are evaluated and reported by committees and task forces Issues and Policies are evaluated and reported by committees and task forces Demonstrations or Pilot Projects may be created to test ideas Demonstrations or Pilot Projects may be created to test ideas Cost Analysis performed for the reduced or increased burden Cost Analysis performed for the reduced or increased burden Federal Agencies participate and want to know results Federal Agencies participate and want to know results

About FDP How does a group of government bureaucracies create or enforce change in policy for the better? How does a group of government bureaucracies create or enforce change in policy for the better? Representatives from the Office of Management and Budget (OMB) attend FDP meetings and receive cost analysis reports Representatives from the Office of Management and Budget (OMB) attend FDP meetings and receive cost analysis reports Federal Government Agencies are graded with scorecards Federal Government Agencies are graded with scorecards Example: Various Federal Electronic Systems – Increased time Faculty spent on administrative tasks and decreased their research time Example: Various Federal Electronic Systems – Increased time Faculty spent on administrative tasks and decreased their research time

FDP History Phase I (Florida Demonstration Project) Phase I (Florida Demonstration Project) Phase II (Federal Demonstration Project) 1988 – 1996 Phase II (Federal Demonstration Project) 1988 – institutions/consortia & 11 federal agencies 21 institutions/consortia & 11 federal agencies Phase III (FDP) 1996 – 2002 Phase III (FDP) 1996 – institutions & 11 federal agencies & 6 affiliate members 65 institutions & 11 federal agencies & 6 affiliate members Phase IV (FDP) 2002 – 2008 Phase IV (FDP) 2002 – institutions & 10 federal agencies 90 institutions & 10 federal agencies

FDP Phase I and II Accomplishments Implemented (mostly) common, streamlined terms and conditions for research grants Implemented (mostly) common, streamlined terms and conditions for research grants Increased budget flexibility Increased budget flexibility No cost time extensions No cost time extensions Pre-award costs Pre-award costs Carry-forward across continuation years Carry-forward across continuation years Technical progress reports / minimal continuation proposals Technical progress reports / minimal continuation proposals Revised OMB A-110 Revised OMB A-110

Phase II Survey A survey on the impact of these expanded authorities on principal investigators produced striking results - 73% of the time saved by PI’s was redirected to research. A survey on the impact of these expanded authorities on principal investigators produced striking results - 73% of the time saved by PI’s was redirected to research.

Highlights of Phase III Electronic Research Administration (ERA) Electronic Research Administration (ERA) Cost Sharing and Effort Reporting Cost Sharing and Effort Reporting Award Terms and Conditions Award Terms and Conditions Subawards Subawards

FDP Phase I - III Accomplishments Accomplishments Expanded Authorities Expanded Authorities Clarification of OMB circulars Clarification of OMB circulars Federal government and institutions realized cost savings Federal government and institutions realized cost savings Simplified terms & conditions Simplified terms & conditions

FDP Phase IV Participating Federal Agencies Participating Federal Agencies National Science Foundation (NSF) National Science Foundation (NSF) National Institutes of Health (NIH) National Institutes of Health (NIH) Office of Naval Research (ONR) Office of Naval Research (ONR) Department of Energy (DOE) Department of Energy (DOE) Department of Agriculture (DOA) Department of Agriculture (DOA) Air Force Office of Scientific Research (AFOSR) Air Force Office of Scientific Research (AFOSR) Army Research Office (ARO) Army Research Office (ARO) Army Medical Research & Materials Command (AMRMC) Army Medical Research & Materials Command (AMRMC) National Aeronautics & Space Administration (NASA) National Aeronautics & Space Administration (NASA) Environmental Protection Agency (EPA) Environmental Protection Agency (EPA)

FDP Phase IV Specific Terms and conditions for FDP member institutions Specific Terms and conditions for FDP member institutions Only pertain to Federal grants Only pertain to Federal grants Apply only to Federal Agencies participating in FDP Apply only to Federal Agencies participating in FDP Typically apply only to new or competing renewals awarded after September 2002 Typically apply only to new or competing renewals awarded after September 2002

Phase IV Electronic Research Administration (ERA) Issue: Issue: Each Federal Agency wanted to create their own system based on their individual forms Each Federal Agency wanted to create their own system based on their individual forms Universities created their own ERA systems Universities created their own ERA systems Universities and Federal Agencies kept recreating the wheel Universities and Federal Agencies kept recreating the wheel

Phase IV Electronic Research Administration (ERA) Solution: Solution: E-grants ( E-grants ( Standard Data Elements Standard Data Elements Web based Web based One stop portal for Federal grant proposal submission and award administration One stop portal for Federal grant proposal submission and award administration Expected to be completed by October 2003 Expected to be completed by October 2003

Phase IV Top Policy Issues Common electronic standards for proposal/award and payment processes Common electronic standards for proposal/award and payment processes Compliance issues including costs, development of education & training modules, and Institutional Conflict of Interest policies. Compliance issues including costs, development of education & training modules, and Institutional Conflict of Interest policies. Cost Sharing and Effort Reporting Cost Sharing and Effort Reporting Sub-Awards and Contracts Sub-Awards and Contracts

Phase IV Top Policy Issues Post 9-11 Post 9-11 Security and compliance Security and compliance Student Visas Student Visas Additional policies and burden Additional policies and burden

FDP Faculty Involvement It gives academic researchers an opportunity to inject the faculty perspective into research administration issues, as well as a forum to take on broad issues of interest to the research community, such as research outcome measures, the interrelationship of teaching and research, and voluntary, uncompensated effort contributed to federally funded research projects It gives academic researchers an opportunity to inject the faculty perspective into research administration issues, as well as a forum to take on broad issues of interest to the research community, such as research outcome measures, the interrelationship of teaching and research, and voluntary, uncompensated effort contributed to federally funded research projects

FDP Research Administration Involvement For administrators it offers a chance to help change federal policies and practices that may appear redundant or burdensome through open dialogue with their federal partners and through use of a standard set of grant provisions for all participating federal agencies For administrators it offers a chance to help change federal policies and practices that may appear redundant or burdensome through open dialogue with their federal partners and through use of a standard set of grant provisions for all participating federal agencies

FDP Federal Government Involvement For federal agencies the FDP is a realworld laboratory for developing and testing innovations For federal agencies the FDP is a realworld laboratory for developing and testing innovations

FDP Benefits For the nation, the FDP saves taxpayer’s dollars and lets researchers concentrate on research For the nation, the FDP saves taxpayer’s dollars and lets researchers concentrate on research Find out more at : Find out more at :

Brown Bag Training Session March – To be Announced March – To be Announced Cost Sharing Basics Cost Sharing Basics Pro’s and Con’s Pro’s and Con’s