NEW YORK STATE DEPARTMENT OF TRANSPORTATION I-190 & NY Rt. 265 Over NY Power Authority Reservoir Design-Build Project Draft Request for Proposals RFP Informational Meeting June 26, 2013

Bill Howe Attn: I-190 & NY Rt. 265 Design-Build Project Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York I-190 & NY Rt. 265 Over NY Power Authority Reservoir Rules of Contact

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Agenda  Project Overview  Procurement Schedule  Department’s Goals & Project Requirements  Status of: Adjacent Projects, ROW and Utilities  General Contract Information  RFP Content  Quality Control & Quality Assurance  Evaluation and Selection  Additional Information and Submission Guidelines  Questions and Answers

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Project Location

I-190 & NY Rt. 265 Over NY Power Authority Reservoir General Location

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Typical Cross Section

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Typical Plan and Elevation

I-190 & NY Rt. 265 Over NY Power Authority Reservoir General View

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Anticipated Procurement Schedule ActivityDue Date Draft RFP Info MeetingJune 26, 2013 Final RFP to Shortlisted FirmsJuly 9, 2013 Final Date for receipt of Proposer QuestionsAugust 22, 2013 Final Addendum and/or Responses to Proposer QuestionsSeptember 4, 2013 Proposal DueSeptember 12, 2013 at 12:00 PM Selection of Best ValueOctober 1, 2013 Execution of ContractNovember 15, 2013 Notice to ProceedNovember 18, 2013

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Project Goals  Replace Existing Superstructure, Deck and Bearings to achieve a Long Life, Low Maintenance Bridge Structure  Repair Existing Concrete Substructure  Protection of NYPA Facilities  Minimize Construction Impacts on Traffic Operations  Coordinate with NYPA, NYS Office of Parks and Recreation and Niagara Falls Bridge Commission  Deliver Project Safely, On Schedule, On Budget, and Environmentally Compliant.

I-190 & NY Rt. 265 Over NY Power Authority Reservoir General Scope of Work  Demolish and Remove Existing Superstructure.  Design and Construct New Superstructure, including Deck, Bearings and Pedestals.  Design and Construct New Bridge and Roadway Drainage.  Repair Existing Concrete Substructures above El ’.  Design and Construct new Approach Slabs.  Mill and Resurface NY Rt. 265 from Rt. 31 to Rt. 104  Coordinate with NY Power Authority Operations.

I-190 & NY Rt. 265 Over NY Power Authority Reservoir General Scope of Work (Continued)  Provide for Utility Protection and/or Relocation.  Provide Work Zone Traffic Protection;  Replace Guiderails;  Coordinate with any Adjacent On-going Construction Projects;  Install New Traffic Signs and Pavement Markings; and  Restore the Site and Provide Landscaping;

I-190 & NY Rt. 265 Over NY Power Authority Reservoir  Status of :  New York Power Authority Coordination  Adjacent Contracts  Right of Way and Permanent Easements  Utilities

I-190 & NY Rt. 265 Over NY Power Authority Reservoir New York Power Authority Coordination  The NYPA has been actively involved in providing their requirements and constraints for the Project, which are included in the RFP Part 3;  After award, the Design-Builder will be required to coordinate with the NYPA through the Department, in particular for:  Turbine shutdowns;  Background/security clearance;  Containment System Design and Installation  Superstructure Demolition Plans

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Adjacent Contracts Status  PIN/Description: – Lewistown Queenstown Plaza Access Ramp Project o Anticipated Letting Date: April 2015 o WZTC: TBD o Contractor: TBD  NYPA Project: “The Niagara Shared Campus Initiative” o May impact this Project. o Advanced detailed plans for the Project show Traffic Control being placed along I-190 and NY 31. o The Design-Builder shall contact NYPA through the Construction Quality Assurance Engineer (CQAE) to coordinate their efforts with this Project.

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Right-of-Way Status  The acquisition of rights will be completed via filing of permanent and temporary easements maps a few months after NTP, but for the interim, a right of entry permit for the Project will be issued by the NYPA;  Infield area between I-190 NB and SB and between I-190 and NY265 will be available to the Design-Builder for materials storage / staging areas;  Area west of I-190 SB adjacent to Bridge abutment may be available for staging and access only.

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Utility Status In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:  Verifying utility facility locations;  Identifying & resolving any conflicts not yet documented;  Coordinating with utility owners for utility relocation;  Providing stakeout and final layout of utility relocations;  Protecting existing utilities;  Cost to repair damages to utilities caused by Design-Builder;  Informing the Department of all meetings/correspondence with utility owners;  Being Party to and signing the Three-Party Utility Agreement.

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Utility Status  Verizon (NY 265): – Verizon will doghouse on the existing duct bank, abate asbestos and leave the DB a stub conduit from which to begin their work. – Design-Builder shall Construct 8-conduit duct bank across the structure between new manholes according to Verizon Standards; – Verizon shall be responsible for pulling new cable.  Time Warner Cable (NY 265): – Work involves construction of new 2-conduit duct bank across the structure, to be connected to Verizon manholes; – TWC shall be responsible for pulling new cable.

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Utility Status  National Fuel Gas (NY 265): – Work involves replacement of existing gas main across the structure; – Pipe, hangers, link seals and sleeves will be provided by National Fuel Gas at no cost to the DB; – Installation of gas lines shall be performed by National Fuel Gas, with assistance from the DB (As described in Part 4 – Utility Requirements); – All other work (excavation, core drilling the abutment, etc.) shall be performed by the DB (As described in Part 4 – Utility Requirements). – The Design-Builder shall schedule his activities related to this gas main work such that gas service will not be disrupted during the heating season (November 1 through April 1)

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Utility Status  National Grid (I-190 NB): – Work involves construction of new conduits to replace existing; – Limits to be provided in Final RFP per National Grid Requirements; – New electric and fiber optic cables to be pulled by National Grid.  Occidental Chemical (NY 265): – Coordinate with Occidental Chemical for purging of abandoned Hydrogen line; – Removal of the line shall be the responsibility of the DB.

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Utility Status  Town of Lewiston Water Department: – Work involves relocating existing 24” water mains from NY 265 to SB I-190; – All work to be performed by the Design-Builder to the requirements of the Town of Lewiston Water Department (As described in Part 4 – Utility Requirements

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Contract Information  Lump Sum Design-Build Contract;  Best Value Selection Process (60% Price, 40% Quality);  Project Completion Date shall be the earlier of:  August, 2016; or  The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix D)  There are No Intermediate Completion Milestones;  There is a Payment Schedule provided in the RFP;  $120, Stipend to Unsuccessful Proposers;  Liquidated Damages will be imposed for not meeting the Project Completion date;  Escrow Submission of Bid Documents for Successful Proposer;

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Contract Information (Continued)  There is a Buy America Clause  There is an Iran Divestment Act Clause  There is a DBE Participation Goal of 12%  All Environmental permits and ROW by NYSDOT;  All Construction Related Permits by Design-Builder.

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Contract Information  RFP Documents:  Instructions to Proposers  Part 1:D-B Agreement  Part 2: General Provisions, Section DB 100  Part 3: Project Requirements (Scope of Work)  Part 4: Utility Requirements  Part 5: Special Provisions (Standard Specification Changes For DB Use)  Part 6: RFP Plans (Indicative Plans Only)  Part 7: Engineering Data  Part 8: Special Specifications (Including New DB Specifications)  Part 9: The Design Builder’s Proposal  Part 10: RFP Addenda (If Any)  Reference Documents: On Department’s web site (Not Part of the Contract Documents)

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Quality Control (QC)  QC is Design-Builder’s Responsibility  Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction  Design QC shall be by the Designer in accordance with the QC Plan  Construction Inspection shall be by an Independent Engineering Firm (Hired by the Design-Builder)  Materials Testing shall be by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder)  The Materials Testing Firm shall report to the Construction Inspection Firm  Offsite Plant Quality Control shall be performed by the Design- Builder

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Quality Assurance (QA)  Design and Construction QA is Department’s Responsibility  The Department may perform QA on any of the Design- Builder’s activities  The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs  Construction QA will be performed by Department staff  Offsite Plant Quality Assurance will be performed by the Department

I-190 & NY Rt. 265 Over NY Power Authority Reservoir RFP Evaluation and Selection Pass/Fail Evaluation Factors  Legal – Financial – Administrative – DBE Compliance - Price Proposal Contents Quality Evaluation Factors (40%)  Key Personnel (27%)  Management Approach (38%) CPM Schedule (10%) Org. & General Mgmt. (10%) Design Mgmt. (8%) Construction Mgmt. (10%)  Technical Solutions (25%) Design Approach (10%) Construction Approach (15%)  Project Support (10%) Price (60%) 60% Minimum

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Additional Information – Submission Guidelines  All proposals must be self-contained. Proposals should not have links to external web sites. Proposals should contain all information needed for evaluation.  Do not “assume the Department knows” your firm and it’s experience/qualifications.

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Additional Information – Submission Guidelines  Submit ALL Forms required.  Do not alter any Form unless indicated on the Form.  Forms that can be extended: FPA – Part2.  Do not add any appendices or attachments to the Forms.  Do not include photographs or illustrations unless specifically indicated.  Do not submit Form SA (Stipend Amendment) Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Additional Information  Responses to Proposer Questions will be posted on the Department’s Project Web Site  Reference Documents are Posted on the Department’s Project Web Site:  Reference Documents include:  Design Report,  Bridge Inspection Reports,  Record Plans,  Utility related Documents  Photos  Other Documents

Bill Howe Attn: I-190 & NY Rt. 265 Design-Build Project Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York I-190 & NY Rt. 265 Over NY Power Authority Reservoir Rules of Contact

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Questions and Answers Questions ?