The Roles of Department Heads and Program Directors in the GRCC Faculty Evaluation System

Suggested Faculty Professional Development “Sequence” for DH/PD Roles of DH/PDs in GRCC’s Faculty Evaluation System Developing FPE Plans & Reports Developing Substantive Projects Understanding Teaching and Assessment Projects in the GRCC Faculty Evaluation System

Learning Objectives for this Session After completing this session you should be able to… 1.Articulate the philosophy behind the faculty evaluation system 2.Describe the components of the system 3.Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR) 4.Describe the basic requirements for tenure, promotion and merit

Learning Objectives (continued) After completing this session you should be able to… 5.Describe the timeline for annual documentation and the multi-year timeline for merit increases and promotion 6.Identify the responsibilities of PD/DH in the evaluation process 7.Identify characteristics of a strong substantive project 8.Identify the characteristics of properly written FPE Plans and Reports

Learning Objectives (continued) After completing this session you should be able to… 9.Identify the behaviors that characterize effective instruction 10.Deliver feedback in a constructive, appropriate manner 11.Properly complete a Faculty Observation Report Form 12.Describe the proportional requirements for merit and rank for

Philosophy Recruit and retain highly qualified faculty Reward exemplary faculty Improve student learning Promote excellence in teaching and learning Allow for collegiality Improve institutional quality

Satisfactory Standards of Employment (SSE)* SSE Refers to the standard that each full-time tenured faculty member at GRCC has to meet in order to maintain ongoing employment. SSE: Must be met every year Are used for those full-time tenured faculty not seeking rank or merit increases Must be indicated on Faculty Performance Evaluation plan (FPE) form *Refer to p.2 in MOU, Faculty Evaluation System

Yearly Distribution Requirements (YDR)* Refers to the standard that each full-time non-tenured and temporary faculty member has to meet in order to maintain ongoing employment. YDR: Also refers to the standard that each tenured faculty has to meet to achieve merit and progress in rank. Is followed by those faculty seeking rank and/or merit increases; for non- tenure FT faculty; for FT temporary faculty Must be indicated on Faculty Performance Evaluation plan (FPE) form *refer to p.3 in MOU, Faculty Evaluation System

Components of Faculty Evaluation System Teaching Student Service Community Service (optional) Professional Development College Service

Teaching Yearly Distribution Requirements* All teaching observations completed All student evaluations completed One project to assess student learning One project to improve teaching effectiveness * refer to p 4 in MOU, Faculty Evaluation System Satisfactory Standards of Employment* All teaching observations completed All student evaluations completed One project to assess student learning * refer to p 2 in MOU, Faculty Evaluation System

College Service Yearly Distribution Requirements 30 clock hours of service / year Can do in summer….. …but not required to do in summer Must include: o 1 departmental level activity o and 1 interdepartmental activity *refer to p 4 in MOU, Faculty Evaluation System Satisfactory Standards of Employment 15 clock hours of service / year Can do in summer…. …but not required to do in summer *refer to p 2 in MOU, Faculty Evaluation System

Professional Development Yearly Distribution Requirements 9 clock hours per academic years Can do in summer but…. …not required to do in summer *refer to p 4 in MOU, Faculty Evaluation System Satisfactory Standards of Employment 9 clock hours per academic years Can do in summer but…. …not required to do in summer *refer to p 2 in MOU,Faculty Evaluation System

Student Service Yearly Distribution Requirements Participation in departmental advising plan Can do in summer but…. …not required to do in summer *refer to p 4 in MOU, Faculty Evaluation System Satisfactory Standards of Employment Participation in departmental advising plan Can do in summer but…. …not required to do in summer * refer to p 2 in MOU, Faculty Evaluation System

Additional Responsibilities* These are the same for both SSE and YDR * refer to pages 2 & 4 in MOU, Faculty Evaluation System

Decision-Making Process* Review of the Faculty Performance Evaluation Plan… Review of Portfolios… *refer to pages 16 & 17 in MOU, Faculty Evaluation System Faculty member creates FPE Plan Plan is reviewed by DH/PD. Once approved… …it goes to the appropriate Associate Dean for Hiring and Evaluation for approval Faculty member assembles portfolio Portfolio is reviewed by committee (including DH/PD) Portfolio is reviewed by the appropriate Dean Portfolio is reviewed by the Provost who makes the final decision

Online Documentation This is a screenshot from the PeopleSoft form…

Faculty Evaluation System Calendar Fall Semester 2013 September 12 th Faculty submit Faculty Performance Evaluation (FPE) Plan to Department Head (DH)/Program Director (PD) & Associate Dean (AD) for approval September 19 th DH/PD & AD approve FPE or return to faculty for clarification September 26 th Faculty submit revised FPE plans to DH/PD & AD if needed September 30 th Faculty notified of final approval of FPE plan December 7 th Rank and Tenure committees are finalized September 19 th through November 25 th Classroom observation must be completed during this time

Faculty Evaluation System Calendar (continued) Winter Semester 2014 April 4 th Faculty submit Portfolio if applying for rank and tenure – Rank and Tenure committees begin reviews Faculty Performance Evaluation (FPE) Reports are due for all faculty April 18 th Rank and Tenure committee’s submit recommendations to Dean April 25 th Dean’s recommendations completed on rank and tenure applications May 2 nd Provost’s decisions completed on rank and tenure applications January 27 th through April 14 th Classroom observation must be completed during this time 2 June 13 th Faculty will be notified of decisions regarding merit and merit midpoint

Requirements for Tenure, Rank, and Merit

Proportional Work During the AY and the AY, requirements will be based on proportional work. Specifically, this will include: Meeting the Yearly Distribution Requirements Completion of one Substantive Project Completion of one Additional Activity

Requirements for Tenure Completion of the Yearly Distribution Requirements each year Completion of two additional substantive projects from at least two of the five evaluation categories Completion of an additional activity in two of the four required categories – documentation only – no approval needed Completion of the NFI, OHCC, and any additional trainings specified by the College

Requirements for Associate Professor Completion of the Yearly Distribution Requirements each year Completion of four additional substantive projects from at least two of the five evaluation categories Completion of an additional activity in three of the four required categories – documentation only – no approval needed

Requirements for Professor Completion of the Yearly Distribution Requirements each year Completion of four additional substantive projects from at least two of the five evaluation categories Completion of an additional activity in each of the four required categories – documentation only – no approval needed

Requirements for Merit Increases Completion of the Yearly Distribution Requirements each year Completion of an additional substantive project from at least one of the five evaluation categories Completion of an additional activity in each of the four required categories – documentation AND approval needed (in FPE)

Requirements for Merit Midpoint Increases Completion of the Yearly Distribution Requirements each year Completion of at least one substantive project

Requirements for Temporary Full-Time Faculty Completion of the Yearly Distribution Requirements each year

Definitions, Explanations, and Additional Information

Substantive Projects More details will be provided in the session “Developing Substantive Projects”

Substantive Projects A “Substantive Project” is defined as one… …taking a minimum of 15 hours per year to complete …having a clear outcome or product that results from the project …meeting a clear need of the Department, College, or individual’s professional growth …having the approval of the faculty member’s Department Head/Program Director and Associate Dean in advance (as part of the annual FPE process)

Characteristics of a Strong Substantive Project Responds to an institutional need Makes a tangible, positive impact Establishes the faculty member’s professional identity Demonstrates mastery of a concept or set of skills relevant to teaching and learning

Faculty Performance Plans and Reports More details will be provided in the session “Developing FPE Plans and Reports”

Characteristics of Strong FPE Plans and Reports Thoughtful; complete Balanced Each effort can stand on its own The contributions represent the faculty member as an authentic educator and learner The completed Report could be used as an exemplary guide for a new faculty

Information for Classroom Observations More details on this topic will be provided in the session “Classroom Observation Training”

What is Effective Instruction? Effective instruction involves… …creating an environment conducive to learning …use of effective instructional strategies …facilitation of positive, engaging classroom interaction …engaging multiple learning styles …classroom management

Delivering Constructive Feedback Focuses on process of teaching and learning Expresses empathy Refers to specific behaviors Includes time for reflection and discussion Solution-focused, rather than “problem-seeking” Offers opportunity for follow-up

Tracking Your Professional Development Participation

Viewing Your Training Summary… In order to access your training summary, follow these steps… 1.Visit 2.Click “Login to CS9PROD” 3.Log-in using your username and password 4.In PeopleSoft, click “Self-Service” 5.Select “Learning and Development” 6.Select “Training Summary”

Screenshot from PeopleSoft

Questions?