1. Materials presented are for general informational purposes only and do not constitute official University rules, policies or practices, or interpretations or summaries of such rules, policies or practices. No warranties or representations are made as to the accuracy of any information presented. Any discrepancy between the information presented here and the official rules and policies of the University of Oregon and the Oregon University System is not intended to and does not alter or amend the official rules and policies. DISCLAIMER

2. Promotion and Tenure for Untenured Faculty Presented by Doug Blandy Senior Vice Provost For Academic Affairs NTTF Faculty (Instructional) Review and Promotion Barbara Altmann 18 November 2014

3. Two kinds of reviews:  reviews for contract renewal  every contract period or every 3 years, whichever is sooner  promotion reviews  only 1 review in a year when up for promotion  independent decisions made on renewal and promotion CBA: A RTICLE 19

4.  Development of written procedures and criteria at unit level ( Article 19.2) – in process F14. Policy must include process for reviewing adjuncts  Policies and procedures must be available to faculty  If promotion criteria change, faculty can elect current or prior version  Promotion process must involve review committee  Must specify whether external reviewers needed P OLICIES AND PROCEDURES – SOME PRINCIPLES

5.  Purpose: to determine “if the NTTF member is meeting the standard of excellence appropriate to a major research university”  Goal: “to help [NTTF] grow as scholars, researchers and educators, identify areas of strength, and identify areas that need improvement”  Timing: each contract period prior to consideration for renewal or once every 3 academic/fiscal years, whichever is sooner R EVIEWS FOR CONTRACT RENEWAL OF CAREER NTTF

6.  Instructional NTTF  Review includes student evaluations and one peer review per contract period  Research NTTF  Assessment of quality of work and outcomes by established procedures  Librarians  Review of demonstrated achievement in professional roles CONTRACT RENEWAL REVIEW, CAREER NTTF [ CONT ’ D ]

7.  Review process must include an opportunity for individual to discuss performance with supervisor  Evaluation of professional development activities will consider availability of support, opportunities, and individual’s efforts to secure funding  Faculty members will be evaluated only on criteria approved and made available CONTRACT RENEWAL REVIEW, CAREER NTTF [ CONT ’ D ]

8.  Eligibility: 6 years of service at average of.4 FTE or greater (counting a maximum of 3 terms per AY on 9- mo contract, 4 terms per AY on 12-mo contract)  “Up or out”: applicable only for librarians. Promotion is elective. Employment can continue at current rank  Promotion not purely for longevity of service  Accelerated review: possible for particularly meritorious case P ROMOTION REVIEWS, CAREER N TTF

9.  Credit for prior service: determined at time of hire; flexible use; consideration of 6 years prior to promotion  Multiple or joint appointments: expectations and process specified at time of hire; must be signed  Initiating promoting process: candidate notifies unit head in year prior to the year in which promotion is sought P ROMOTION REVIEWS, CAREER NTTF [ CONT ’ D ]

10.  CV  Personal statement: teaching, scholarship, research and/or creative activity, service, contributions to institutional equity and inclusion (all as measured against criteria)  As applicable:  Teaching portfolio  Scholarship portfolio  Service portfolio  Professional activities portfolio  List of qualified external reviewers P ROMOTION : MATERIALS PROVIDED BY CANDIDATE

11.  Waiver of access to materials: individual may choose to waive, in writing and in advance, access to evaluation materials (doesn’t preclude redacted versions or summary). Waiver statement included in file.  Notice of meetings: individual must be given 3 days notice of meeting; can bring colleague or union rep as observer W AIVER AND NOTICE OF MEETINGS

12.  Statement of duties and responsibilities  Conditions of appointment  Criteria for promotion  Candidate materials  Supervisors’ letters of evaluation  External reviews, if applicable  Committee report; unit recommendation and vote  Unit head’s independent review and recommendation P ROMOTION FILE : MATERIALS SUBMITTED BY UNIT

13.  For AY14-15, files due in AcAff by 15 April (earlier internal deadlines for deans’ offices)  Review and recommendation by vice president, dean, or director is added after file leaves unit  File reviewed by provost or designee, with recommendation from Academic Affairs and Office of VP for Research and Innovation (as appropriate)  Candidate notified in writing O NCE PROMOTION FILE LEAVES DEPARTMENT

14.  Assumption of new rank: beginning of next academic or fiscal year (or nearest next term)  Reapplication for promotion if unsuccessful: possible after 3 additional years at average of.4 FTE or more  Appeal of denial: as provided by CBA Article 21  Withdrawal of application for promotion: made in writing to provost and dean anytime before provost’s decision A FTER THE REVIEW

15. CBA available on Academic Affairs web site: http://academicaffairs.uoregon.edu/ Contacts: Barbara Altmann, Senior Vice Provost, AcAff baltmann@uoregon.edubaltmann@uoregon.edu (6-2172) Ken Doxsee, Vice Provost, AcAff doxsee@uoregon.edudoxsee@uoregon.edu (6-2846) Jane Gordon, Senior Project Leader, Implementation jgordon@uoregon.edujgordon@uoregon.edu (6-7891) R ESOURCES

16. Promotion and Tenure for Untenured Faculty Presented by Doug Blandy Senior Vice Provost For Academic Affairs