1. Tenure Procedure Northwest Vista College
Workshop
Updated September 2015

2. Tenure Procedure D.2.5.5
Intended to provide a definite structure for the tenure review process.
Assist tenure-track (probationary) faculty members in developing characteristics requisite to earn tenured status.

3. Evaluation of Professional Performance
For faculty members seeking tenure status, the evaluation process shall include evaluation by the Chair or Supervisor, a response to the values of NVC, student evaluation, peer evaluation, and self-evaluation.

4. Tenure Procedure Years I-V
First year of employment is probationary for all faculty members.
Faculty member will complete all evaluation requirements as outlined in D.7.1.2

5. Tenure Procedure Years I-V
Evaluation Tool
Full-time
Non-Tenured Faculty
Student Evaluations
Every Semester
(All Classes)
Classroom Observations
Each Fall Semester
Peer Review Evaluation
Each Spring Semester
Faculty Self Evaluation
Faculty Evaluation by Chairperson
Each Spring Semester (after peer review and faculty self-evaluation are complete)

6. Tenure Procedures Years I-V
Faculty member will have a personal interview/review with Chair or Supervisor concerning the Annual Report: Self-evaluation and response to the NVC values.
Chair or Supervisor shall indicate if the faculty member is making progress toward tenure. Measures needed to enhance progress toward tenure will be defined.

7. Tenure Procedures Years I-V
The Dean, VPAS, and President will annually review and contribute in the evaluation of all faculty and will determine those to be reviewed and recommended for non-renewal to the Chancellor
Faculty member must be notified, in writing, by March 31 if non-renewal of appointment will be made for the following year.

8. Tenure Procedures Years VI
Faculty member will complete all evaluation requirements as outlined in D.7.1.2
The Annual Report: Self-evaluation will include a response to the NVC values.
Faculty member may not apply for promotion in the same year as applying for tenure

9. Faculty Responsibility Year VI
Date
Action
September 8
Faculty member sends letter of intention to apply for tenure to chair/supervisor
November 2
Faculty member submits electronic dossier to chair/supervisor
December 8
After chair/supervisor reviews dossier, faculty member corrects any omissions and resubmits dossier

10. Faculty Responsibility Year VI
The dossier should include:
Performance evaluations by Chair or Supervisor, student evaluations, and peer review summaries
Annual Report: Self-evaluation (including a response to the NVC values where appropriate).
An up-to-date resume
Other materials the faculty member deems relevant.

11. Chair/Supervisor Responsibility
Date
Action
November 20
Chair/Supervisor reviews dossier and notifies faculty member of any omissions
January 8
Chair/Supervisor submits dossier to tenure committee
February 5
Chair/Supervisor forwards dossier and recommendation to Dean/VPAS and notifies the candidate in writing as to the recommendation being forwarded

12. Tenure Committee Responsibility
Date
Action
September 17
Tenure committee is selected by faculty and approved by Dean/VPAS/President
January 9
Tenure committee receives faculty tenure dossier
January 25
Tenure committee forwards dossier and recommendation to the chair/supervisor

13. Tenure Committee
Chair or Supervisor shall not be a member of this committee.
This committee may be the same as the Promotion Committee.
The Tenure Committee will review each eligible faculty member’s qualifications.

14. Tenure Committee
Faculty members being considered for tenure may not serve on the committee.
Small academic areas may recruit committee members from the full-time tenured and tenure track faculty of other areas.
If someone from another area participates, there should be mutual agreement of faculty and Chairs or Supervisor.

15. What happens next? Date Action February 16
Dean forwards dossier and recommendation to VPAS and notifies candidate
March 1
VPAS forwards dossier and recommendation to President and notifies candidate
March 21
President submits tenure list with recommended actions to Chancellor through Human resources and notifies candidate
May 10
Board Action on Tenure Recommendations
May 24
Notification to all Tenure candidates of board action