1. Lecture Track Faculty Reappointment & Promotion ECAS
Orientation for Faculty, Chairs,
& Directors
Carla Freeman, Sr. Associate Dean of Faculty
Mark Risjord, former chair of the LT Promotion Committee

2. General Introduction
Reappointment and promotion are important occasions for all faculty: A time to summarize and recognize accomplishments.
The dossier is the primary source of information available to all of those called upon to evaluate your performance. It is essential that the dossier communicate faculty’s teaching, service, and (where appropriate) scholarship in an accurate, complete, and clear way.

3. Annual Reviews & Reappointment in ECAS
Annual Review and reappointment process = part of the faculty development process more generally.
Mentorship within and outside the department. We recommend that faculty identify mentors both within and outside their dept.
Clarity and transparency about expectations via annual merit review with chair and other mentors: teaching mentoring service research (where relevant)

4. THE NUTS AND BOLTS
Policy for Appointment and Review of Lecture-Track Faculty
Guidelines for Lecture-Track Faculty Renewal and Promotion Dossiers
Initial Appointment
Reappointment in Rank
Promotion to Senior Lecturer (after at least 6 years of service)
Promotion to Professor of Pedagogy (after at least 5 years of service as Senior Lecturer)

5. RECENT CHANGES Unified top lecture-track title = Professor of Pedagogy
Timeline changes
Detailed dossier guidelines
Added definition of service, drawing from University Gray Book: “The idea of ‘service’ includes displaying a collegial spirit of cooperation and collaboration.”
More detailed characterization of the appeals process, including the conditions under which an appeal can be initiated

6. TIMELINE Reappointment, 2018 -2019 academic year
Reappointment, academic year
Promotion to Senior Lecturer, academic year
Reappointment, academic year
Promotion to Senior Lecturer, academic year
Promotion to Professor of Pedagogy, academic year 
Notification of Intent
N/A
January 15, 2019
Spring 2019
Certification of continuation
October 31, 2018
October 31, 2018  (if coincides with contract renewal)
June 1, 2019
June 1, 2019 (if coincides with contract renewal)
March 1, 2019 (if coincides with contract renewal)
Submit dossier
January 15, 2019*
February 1, 2019
September 15, 2019
March 15, 2019
Department/Promotion Committee Recommendation
April 1, 2019
February 28, 2019
November 1, 2019
November 15, 2019
Lecture Track Promotion Committee Recommendation
April 25, 2019
February 1, 2020
April 1, 2020

7. REVIEW LETTERS : Senior Lecturer
Promotion to Senior Lecturer
Three letters of evaluation by Emory faculty
Letters are solicited by Chair/Director from list of faculty chosen in consultation with the candidate
When possible, at least one of the three letters should be from someone listed by the candidate
At least one letter must be from a senior faculty evaluator who is in a different program/department than the candidate and at least one letter must be partly based on a teaching observation

8. EXTERNAL & INTERNAL REVIEW LETTERS
Promotion to Professor of Pedagogy
List of eight senior faculty external to Emory, preferably from peer institutions
Reviewer biographies and conflicts of interest: Title & Rank, clear description of expertise and explicit disclosure of the nature of relationship between candidate and reviewer. NO collaborators, co-authors, former teachers, former students, etc.
Chair/Director approves list and forwards to Office of Faculty, Dean’s Office will solicit two letters
List of four senior Emory faculty evaluators of candidate’s teaching and service
Candidate provides brief paragraph including name, title, address, and summarizing reviewer’s appropriateness as an evaluator of candidate’s teaching and service
Chair/Director approves list and forwards to Office of Faculty, which will solicit two letters which will be partly based on a teaching observation

9. Departmental Promotion Review
For promotion to Senior Lecturer, faculty at the rank of Senior Lecturer, Professor of Pedagogy, Associate Professor, and Professor participate in the review and voting process
Two votes: One each for the candidate meeting the standard for promotion in teaching and in service (noteworthy teaching and service)
A recommendation for promotion requires affirmative votes on both counts
For promotion to Professor of Pedagogy, faculty at the rank of Professor of Pedagogy, Associate Professor, and Professor participate in the review and voting process
Three votes: One each for the candidate meeting the standard for promotion in teaching, in service, and in scholarship (noteworthy scholarship as well as significant and sustained teaching and service contributions)
A recommendation for promotion requires affirmative votes on all three counts
Department summary letter encapsulating the review letters, the discussion, and the vote; template for department chairs is available for PoP, will be available for Senior Lecturer

10. LTF Promotion Committee Review
2 faculty from each Division: Natural Sci, Social Sci, Humanities. All Full Professors & Profs of Pedagogy
Designated rep from candidate’s division to present the case and usher the letter writing
Review the full file (research, teaching, service as applicable), department letter, review letters; vote; summary letter advisory to the Dean of ECAS. Candidate statements on teaching, service, and scholarship are read very closely; get feedback in advance.

11. FINAL STEP
The Dean reviews the full candidate file, the recommendation of the Lecture-Track Promotion Committee, Department letter, review letters.
The Dean of Emory College makes the final decision on promotion and notifies candidates of the outcome.

12. PROMOTION TO SENIOR LECTURER
Key questions:
Does the candidate demonstrate noteworthy teaching?
Noteworthy performance is teaching over and above the excellence expected of a lecturer.
Does the candidate demonstrate noteworthy College, University, or professional service?
Noteworthy performance is service over and above that expected of good departmental citizenship.
While not required, candidates applying for promotion to Senior Lecturer may include evidence of scholarship and professional development.

13. PROMOTION TO PROFESSOR OF PEDAGOGY
Key questions:
Does the candidate show a level of excellence beyond that of the rank of Senior Lecturer and the normal requirements of classroom teaching, mentorship, and advising?
Does the candidate show noteworthy scholarship as well as significant and sustained teaching and service contributions?
Does the candidate’s scholarship have national and/or international impact and recognition?
Can focus on scholarship of teaching and learning, on disciplinary scholarship, or on both. May include performance or other creative productions.
Where the scholarly dossier is primarily ‘disciplinary’ does the candidate’s teaching philosophy, teaching, practice, and service benefit from his or her disciplinary scholarship?