VPPPA Mentoring Program

The VPPPA Mentoring Program is a formal process to assist companies and facilities interested in participating in the Voluntary Protection Program. The program matches interested sites with Qualified Mentors to help them achieve VPP recognition.

VPPPA Mentoring Committee The VPPPA Mentoring Committee consists of mentoring contacts from all 10 OSHA regions and a liaison from the National VPPPA office.

Regional Mentoring Coordinators Region VII (Nebraska, Kansas, Iowa, Missouri): Greg Dew Tel: (785) Matt Gaines, VPP Program Manager, OSHA

VPPPA Mentoring Committee Mission: To streamline and facilitate improvement and growth of the mentoring program in order to allow for a consistent mentoring process.

Fulfill all Region VII’s Mentoring Requests Develop and implement a consistent mentoring process. Provide a comprehensive mentoring tracking system. Provide an outreach example when completing Your VPP Annual Evaluation, if applicable VPPPA Mentoring Committee Goals:

VPPPA Mentoring Program Mentoring Applications are completed by the Mentee and sent to the Regional Mentoring Chairperson and, depending on the Mentees’ request, may consider: Geographic location Geographic location Similar industries Similar industries Whether the site has a Union Whether the site has a Union

Completed Mentoring Application is received by Mentoring Chairperson from Mentee Approximately 1- 3 weeks to complete a mentoring match Contacts are made and tracking begins Mentor site’s to Fruition…some journeys are longer than others VPPPA Mentoring Timeline

VPPPA Mentoring Program The level of mentoring activity is up to the Mentor and Mentee. The process may include: Phone conferences Video conferences Onsite meetings Exchange Facility tours

VPPPA Mentoring Program Benefits of the Mentoring Program Assists Site’s with their safety and health management system Provides an overview of knowledge and experiences with the VPP Assists with performing an Annual Safety & Health Evaluation Provides assistance with the VPP application

VPPPA Mentoring Program One-on-one assistance Help from someone in your industry Help from someone with unions Help from someone in your region Guidance from those who have been through the VPP process More Benefits:

What Does the Mentee Get? A Person Interested In Their Success A Teacher To Guide Them On Their Journey A Ready Resource, Knowledgeable To Help Them With The Details A Supporter When They Feel Overwhelmed What Do You Get From Being A Mentor? Improves Your Knowledge Of The Process Learn New Ways To Do Things Your Site Does Contribute To Others Success VPPPA Mentoring

Mentor’s Role An Effective Mentor Uses Recognized Resources OSHA VPP Webpage - - CSP TED Voluntary Protection Programs (VPP): Policies and Procedures Manual - Safety and Health Program Management Guidelines; Issuance of Voluntary Guidelines Federal Register Number (FRN) 54:

Mentor’s Role To provide guidance using their knowledge and experience with VPP including: Locating resources for VPP application development…Application Workshop Help identify potential problem areas Share techniques developed to communicate the benefits of VPP to both management and labor Share preparation strategy for initial VPP onsite visit

Resources for Mentors TED What Is It? Training & Education Directive for VPP Documents OSHA’s VPP process Provides program requirements with descriptions Provides an onsite guide which assist in determining site qualification Provides sample question used by the onsite team Demonstrates the cooperative nature of the VPP process

Resources for Mentors Finding What you Need Internet Web sites: pdf/TED_8_4.pdf

Resources for Mentors How Do These Resources Help? Source of information for a mentor to direct discussions with the mentee Mentee has a ready references to the VPP process Removes misconception about what is required Provides recognized resources for the Mentee to evaluate their site Provides direction for preparation for onsite review Tool to explain how the process works

VPP Requirements OSHA history – no open investigations Assurances – employees support VPP, all observed hazards will be corrected within 90 days, interim protection used Injuries and illnesses included New emphasis on contractor coverage Requirement for access to, and use of occupational health care professionals Use of hierarchy of controls Incident Rate Requirements Self Evaluation All must be in place for 12 months to achieve STAR Status OSHA standards are minimum requirements to meet the law; To achieve VPP status you must exceed the law

Management Leadership & Employee Involvement Worksite Analysis Hazard Prevention and Control Safety and Health Training VPP Elements

Management Leadership/Commitment Management must provide resources to meet meaningful annual safety and health goals to identify and eliminate hazards and to support training Management must support a continuous improvement to the safety and health processes Disciplinary process must apply equally to management and employees Management expected to set an example by following rules, proper use of PPE, reporting hazards & incidents

Collective bargaining units must sign letter of support if applicable. Employees involved in at least 3 meaningful & constructive ways Examples: Participation in audits Accident/Incident investigations Self inspections Suggestion programs Planning Training Job/process hazard analyses Committees Employee Involvement

Baseline hazard analysis including health hazards Management of Change Routine task analysis Monthly self inspection process (Weekly for Construction sites) Hazard reporting system Hazard tracking system including responsibilities and target completion dates All accidents and near misses investigated Annual evaluation and demonstrated corrective action including responsibilities and target completion dates Trend analysis Worksite Analysis

Hierarchy of control Engineering Administrative PPE, including selection, limitation, and care Adequate work practices/procedures including discipline Emergency procedures, response training, and Annual drills with 100% participation Preventative maintenance program PSM review when applicable Occupational Health Care Programs Recordkeeping Hazard Prevention and Control

Documented process to identify training needs Defined training requirements for all employees, supervisors, and management Training will vary by craft, supervisory, & management authority Identify required from optional training Track completion and delinquency in required training completion Process to prevent untrained or unqualified employees from performing task where training applies Adequate delivery system to support knowledge and understanding Evaluation process for understanding Safety and Health Training

What Questions Do You Have?

VPPPA Mentoring Program For More Information: Contact Greg Dew Frito-Lay, Inc. Topeka, Kansas