Michigan’s E-Grants Project Presented by: C. Douglass Couto Agency Services Information Officer Department of Information Technology State of Michigan

Two Components of E-Grants System Search & Find general information about all grants Register my organization to receive notification Enterprise reporting for all grants PORTALGRANT Automation Grantee Apply for grants on-Line Send electronic progress and Financial reports View agreements Grantor Create grant application Review grants Create Report Format Review Grants Create agreements

E-grants processes

E-Grants Portal Overview E-Grants one stop-shop for all grants within the State of Michigan E-Grants one stop-shop for all grants within the State of Michigan Provide comprehensive information on all grant opportunities Provide comprehensive information on all grant opportunities Provide grantors with enterprise reporting for all grants Provide grantors with enterprise reporting for all grants Creating and managing ad-hoc and pre-defined reports Creating and managing ad-hoc and pre-defined reports Allows the ability to download data on a need bases Allows the ability to download data on a need bases Allows potential grantees to receive notifications for competitive grants Allows potential grantees to receive notifications for competitive grants Notification requests can be based on user defined criteria Notification requests can be based on user defined criteria Specific State agencies Specific State agencies Specific grant categories or classifications Specific grant categories or classifications Supports Register, Un-subscribe & Change & notification criteria Supports Register, Un-subscribe & Change & notification criteria

E-Grants - Automation of Grants E-Grants enables state agencies to automate and streamline grant procedures E-Grants enables state agencies to automate and streamline grant procedures Allows agencies to create new grant and business rules for grant application Allows agencies to create new grant and business rules for grant application Provide grantors and grantees with an efficient workflow Provide grantors and grantees with an efficient workflow Allows grantor to review, approve, and deny application Allows grantor to review, approve, and deny application Allows grantor to monitor/track grantee performance/progress reports Allows grantor to monitor/track grantee performance/progress reports Allows grantee to assign users with different levels of security Allows grantee to assign users with different levels of security

Design, Setup and Validate Grant applications Design, Setup and Validate Grant applications Setup of master parameters, message types, user login / password rules, security questions, miscellaneous text Setup of master parameters, message types, user login / password rules, security questions, miscellaneous text Set up of various master and look up codes used by the E-Grants system Set up of various master and look up codes used by the E-Grants system Configuration of message text Configuration of message text Set up of Workflow templates and rules Set up of Workflow templates and rules Preview & Publish Grant Application kit Preview & Publish Grant Application kit Copy Designer components Copy Designer components Configure grant agreement template Configure grant agreement template Enterprise E-Grants – Grant Automation Application Configuration Features

Enterprise E-Grants – Approve, Award & Post Award Features Features Rank Order List with FIFO Allocation Rank Order List with FIFO Allocation Multiple Levels of Approval Multiple Levels of Approval Online Acceptance, View Contract Online Acceptance, View Contract Update Contract and Other Tracking Info Update Contract and Other Tracking Info Online Progress Reporting Online Progress Reporting Payment Processing Payment Processing Online Review & Approval of Progress Reports Online Review & Approval of Progress Reports Closeout Process Closeout Process

E-Grants Benefits Allow state agencies to use the information for strategic decision making, statewide and agency specific reporting Allow state agencies to use the information for strategic decision making, statewide and agency specific reporting Decrease costs (to agencies) for future E-Grants development and maintenance Decrease costs (to agencies) for future E-Grants development and maintenance Costs associated with manual processing, data validation, and error correction Costs associated with manual processing, data validation, and error correction

E-Grants Benefits cont. E-Grants will eliminate duplication of grantee information across state agencies E-Grants will eliminate duplication of grantee information across state agencies Single source grantee organizational profile Single source grantee organizational profile Allows for regular maintenance of grantee organizational profile Allows for regular maintenance of grantee organizational profile Allows grantee to apply, upload attachments, and submit a grant within a secure environment Allows grantee to apply, upload attachments, and submit a grant within a secure environment Protect the confidentially, availability and integrity of the data Protect the confidentially, availability and integrity of the data

Key Deliverables & Timeline Pilot grants deploymentDate Human Services grants (6)9/1/06 Conversion of data from existing automated grants3/1/07 Add other state Grants (up-to grants are to be added each year) 10/1/2009 Enterprise Portal deploymentDate Search and Find Grants6/2/06 Enterprise Reporting9/15/06

E-Grants Contact Information For additional information please contact: Viji Jayaraman Project Manager, Department of Information Technology Phone: (517)