JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Cataloging with MarcEdit Doreen Herold Lehigh University Symphony Sharon Scott Cumberland County Library System Horizon

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA What is MarcEdit? Terry Reese and the 45,000 Record Clean-up

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA What is MarcEdit?

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Why use MarcEdit? Terry says… MarcEdit supports character set conversions – and lots of them See

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Why use MarcEdit? Terry says… MarcEdit can catch and correct errors 49 records were processed in seconds. Some records appear to be invalid and were processed using MarcEdit's loose breaking algorithem. It's recommended that you use the MarcValidator to identify the invalid records

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Why use MarcEdit? Terry says… All the MarcEditor functions support Regular expressions, making them extremely powerful MarcEdit’s Task Automation ( is the latest “killer feature” because it provides the ability to chain lots of operation together and run them with a single keystrokehttp://youtu.be/gmqTGfTubU4 MarcEdit can be updated automatically (Tools  Settings  Updates tab)

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Why use MarcEdit? Converting records from UTF-8 (Unicode) to MARC-8 (or vice versa; see ) Can create an original record from scratch o from the MarcEditor  File  New Editing batches of records o for adding to/deleting from local catalog o editing records already in local catalog  can use MarcEdit to first extract them from the StartPage  MarcEdit Z39.50/SRU Client

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Downloading/Installing MarcEdit Download from the MarcEdit website Installing MarcEdit natively on a Mac (at YouTube—18+ minutes!)

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Where do the records come from?  Vendors MARC records Text/Excel file Other formats  MarcEdit’s conversion tool  Locally Create your own records in MarcEdit SQL query API Canned report  Symphony: Extract Keys for Marc Export/MARC Export Z39.50 Client in MarcEdit

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Process Process: Identify potential bib records Export those bib records to a file Use MarcBreaker to convert the records to text Edit the codes/subfields Use MarcMaker to covert the edited records to MARC Import the edited records See the MarcEdit Basics YouTube video at: Example: Imported bib records with “a” in LDR/06 for video/sound recordings or electronic resources

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 1-Workflow : Search & Replace Sharon Use a SQL query to identify records to be modified Export records to a file

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 1-Workflow : Search & Replace Sharon Use MarcBreaker to convert the file from MARC records to text

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 1-Workflow : Search & Replace Sharon Edit the records

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 1-Workflow : Search & Replace Sharon Use MarcMaker to convert the text file to MARC

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 1-Workflow : Search & Replace Sharon Import the edited records into Horizon

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 2-Workflow : Adding a Subfield Sharon Example: Adding a GMD to imported records Field:245 Subfield: [a,p,n,^c,b] Field Data:=:/. Replace with:$h[electronic resource] [x] Add subfield if not present

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 3-Project : Add Missing URLs Doreen Add Missing URLs to 7,000+ Records for Early American Imprints Extracted records from Symphony using "Extract Keys for Marc Export" report and the MARC Export utility Used MarcEdit's Batch Editing Tools to turn this: 926 _ _ |aLEHIGH|bWWW|cElectronic Book no.24847|dONLINE|f1 into this |uhttp://opac.newsbank.com/select/evans/24847|zAvailable to Lehigh users

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 3-Project : Add Missing URLs Doreen HOW? Copy Field Data Edit Subfield Data Swap Fields

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 4-Project : Deleting Records Doreen Lehigh has a 200 title subscription to Safari Books Online

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 4-Project : Deleting Records Doreen Excel file with titles and ISBNs was combined with the results of a Symphony List Bibliography report

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Example 4-Project : Deleting Records

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA How to Learn More About MarcEdit MarcEdit website: Terry's Worklog: MARCEDIT-L discussion list: YouTube:

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Thank You, Terry “Looking at the last two days (March 22 and 23rd) – MarcEdit was utilized by 2,351 unique users, across 59 countries. This surprises me – and is slightly humbling – to think that this many users have found and trust MarcEdit to help them with their daily work. It also helps me to validate the work that has gone into the development of this application.”

JUNE 13-15, 2011  LANCASTER, PENNSYLVANIA Bibliography Reese, Terry. "About MarcEdit." "The Whiz Kid--Terry Reese."Library Journal, March 15, 2005, (accessed June 6, 2011). Reese, Terry. “Editing Records with the MarcEditor.” train/101025marcedit/MarcEdit_section_three.pdf train/101025marcedit/MarcEdit_section_three.pdf