1. Introduction to MarcEdit
Natalie Hall
Technical Services Coordinator
Moraine Valley Community College
Introduce yourself

2. A few tips before getting started…
(Sample files and PowerPoint slides)
Keep working files and originals separate
Save frequently but create different versions so you can backtrack as needed.

3. Agenda MarcEdit Website, Downloads & Help Loading files to edit
MarcEditor
Material Type Report
RDA Helper
Special Undo
Deleting/Adding Fields
Editing Indicators & Subfields
Using Field Count Reports & Find All
Building New Fields
Task lists
Regular Expressions
MarcSplit & MarcJoin
Editing Select Records
MarcValidator
How many people have used MarcEdit before?

6. Main Window

7. Choose Icons for the MarcEdit Main Window
Many other important settings can also be changed using the left hand menu.
Encoding
Task Folders
Field options
Integrations – OCLC

8. Main Window

9. MARC Tools
.mrc = raw MARC file
.mrk = mnemonic MARC files

10. MARC Tools
MarcBreaker – converts MARC records (.mrc) to the mnemonic MARC format (.mrk)
MarcMaker – converts mnemonic MARC records (.mrk) back to MARC (.mrc) for computer processing (also known as “compile file into MARC” when in the MarcEditor).

13. MarcEditor - Reports Material Type Report
Helpful for verifying LDR/008 information is coded correctly for your resource types
Number of records should match number of records you should have
You can “Find records by type” to make necessary corrections or identify resources to split into a separate file.
Keep in mind that any extraneous blank lines will be interpreted by the system as an extra record.

14. MarcEditor > Tools > RDAHelper

15. Special Undo Found in the Edit Menu
Allows you to reverse your previous action, but only the last one.
Very helpful if you get unanticipated results.

16. Delete Fields

17. Add Field

18. Editing the 856 Change indicators from 4\ to 40
Change public note in $z to be consistent with our library’s terminology
Add proxy information to the URL
=856 4\$zConnect to this resource online$uhttp://proquestcombo.safaribooksonline.com/?uiCode=moraine& xmlId=

19. Field Count Report
Field Count Report is one way to ascertain if there are multiple 856 fields in each record.
*Also a good idea to use to verify you have the same number of 245 and 001 fields as records!

20. Find Text (CTRL+F)

21. Edit Indicators

22. Edit Subfields – Change Display Text

23. Edit Subfields – Add Proxy Info

24. Before & After Comparison
Original =856 4\$zConnect to this resource online$uhttp://proquestcombo.safaribooksonline.com/?uiCode=moraine &xmlId= Modified =856 40$zTo access eBook$uhttp://0- proquestcombo.safaribooksonline.com.library.morainevalley.edu/?uiCode =moraine&xmlId=

25. Build New Field – Edit Call Numbers
I want to add “eBook” to the end of each call #
Since they are all different, it’s not as easy as using Find/Replace functionality
Build New Field will allow me to extract data from existing call #s and insert it into a new field.
You can either have this new field replace the existing field or put it in a “dummy” MARC field (any number not currently in use by any of your records)

26. Build New Field – Edit Call Numbers

27. Task Lists
A task can be set up that includes a series of MarcEdit commands that run all together
Good when you need to run the same list of edits regularly
Saves time
Ensures consistency
Easier for other staff to use without extensive training.

28. Setting up a new Task List

29. Create New Task List

30. Edit Selected Task List
Add a new task
Copy selected task
Delete task
Edit task

31. Other Tools

32. MARCSplit – Split 1 file into multiple, either by # of records per file or by # of files

33. MARCJoin – Combine individual files into 1 file for editing

34. Editing Selected Records – File > Select Records for Edit
Next, import the file.
Change the display field based on what you’d like to match on.
Ex. 245$a, 001, 020$a, etc.

35. Editing Selected Records
Check the records you’d like to edit.
After you make your selections, export selected.
The records that now appear in the MarcEditor are your selected records.

36. Using a .txt file to Edit Select Records
Use the “FILE search” and then input the file path for your .txt file by selecting the folder icon.

37. MarcValidator – will check records & display problems

38. More MarcEdit Fun! Linked Data Generating Call Numbers and/or Cutters
Importing records using Z39.50 or OCLC Integration
Exporting records in a Tab Delimited File
Building MARC records from a Tab Delimited File
Regular Expressions

39. Regular Expressions
Can be used in different areas of MarcEdit including these utilities:
Find/Replace
Add/Delete Field
Edit Fields
Edit Subfield
Copy Field Data
Swap Fields

40. Conclusion Benefits of using MarcEdit: More control
Easier to see the records and changes all together
Special Undo
Ability to test without affecting actual library data.
Less helpful when:
Edits to item records, Material Type, Location codes, etc.
Edits to single records or that are unique to single records.

41. Thanks! Questions?