Idaho Statewide Interoperability Executive Council

Governance For Idaho Statewide Communication Interoperability Plan (SCIP) Implementation

GOVERNANCE AND TECHNOLOGY ARE NOT THE SAME

GOVERNANCE: The word governance derives from Latin origins that suggest the notion of "steering". One can contrast this sense of "steering" a group or society with the traditional "top-down" approach of governments "driving" society. Distinguish between governance's "power to " and governments' "power over".Latin Taken from From Wikipedia, the free encyclopedia on-line

TECHNOLOGY: The word technology derives from Greek origins that suggest the notion of material objects which serve humanity, such as machines, hardware or utensils. The term can either be applied generally or to specific areas: examples include "construction technology", "medical technology", or “state of the art” technology". Taken from From Wikipedia, the free encyclopedia on-line

What is a SCIP?  Statewide Communications Interoperability Plans are locally-driven, multi-jurisdictional, and multi-disciplinary statewide plans to enhance emergency communications interoperability that address all lanes of the SAFECOM Interoperability Continuum  According to the Office for Emergency Communications (DHS) as of April 18, 2008, all 56 SCIPs were approved

Interoperability Continuum

Where is Idaho?

Where we are headed

What is a SCIP?  Living document to be revised periodically  Written as a requirement by the Office for Emergency Communications for interoperable communications funding  Provides a “blueprint” to OEC of Idaho’s initiatives as we request funding  170 points outlined  Conveys that Governance is an immediate priority for Idaho

Governance Focus  LOCAL / PRACTIONER DRIVEN GOVERNANCE  Promote shared decision making within each component  Promote transparency  Promote sustainability  Establish and articulate a shared understanding of goals  Establish an oversight body  Seek legislation or gubernatorial authority  Actively engage stakeholders

Assistance Types of services are categorized into six major topic areas in the Technical Assistance Catalog: 1. Governance and Standard Operating Procedure Support 2. Communications Unit Training and Support 3. Communications Operations Support 4. Communications Systems Engineering Support 5. Tactical Communications Enhancement Support 6. Communication Assets Survey and Mapping (CASM) Support

Office for Emergency Communications Technical Assistance Purpose: To support implementation of Idaho’s SCIP in the development of regional governance structures and district support for those structures

Idaho’s request… Statewide Priorities 1. Statewide: Existing Governance Structures Assessment 2. Statewide: Create regional governance structures and guidelines for the shared radio system by the second quarter of calendar year Statewide: Disseminate information from the SIEC to the public safety community 4. Statewide: Develop, review, modify, and implement agency SOPs, MOUs, and MOAs in partnership with the locally driven Regional Interoperable Emergency Communications Governance Boards (RIECGs) which will be formed under the IECGP 5. Statewide: Conduct a SCIP review to update the plan

OEC Assistance Received To establish three locally driven Regional Interoperable Emergency Communications Governance Boards (RIECG) that will establish a charter, membership, and board roles and responsibilities. These boards will define the decision making process, policies and procedures to be used to make communications and interoperability decisions in partnership with the Idaho Statewide Interoperability Executive Council (SIEC representing local, tribal, state, federal and private agencies) and the State of Idaho Public Safety and Education Communications Governance Council (PSECGC representing state agencies). OEC = Office for Emergency Communications (DHS)

NGA Assistance Received To incorporate local responders into the formal regional governance structure aiding in the formation of joint local, tribal, state and federal strategic planning, Standard Operating Procedures (SOPs)s, Memorandums of Understanding (MOUs), and Memorandum of Agreement (MOAs) which will strengthen decision-making and resource sharing between the local and executive governance structures. NGA = National Governors Association

IDAHO LOCAL PRACTITIONER DRIVEN EMERGENCY COMMUNICATIONS GOVERNANCE STRUCTURE

As we begin... Questions:  What will be the scope of the regional board?  What is in scope and what is out of scope?  Who needs to be involved?  Locations and disciplines  Subject Matter Experts, Change agents, the right Authority?  What will be the board’s responsibilities?  Potential Challenges to be aware of?

As we begin...  Current Questions:  What is working well with the existing SIEC, PSECGC, E911 governance structures?  Decision making  Authority  Membership  Collaboration and participation  Meeting expectations, consistency, efficiencies, quality, use of resources, getting things done  Outreach to others

As we begin...  Current Questions:  What can be improved?  Decision making  Authority  Membership  Collaboration and participation  Meeting expectations, consistency, efficiencies, quality, use of resources, getting things done  Outreach to others

As we begin...  Future Question:  When thinking about the expanded governance model with the regional governance boards describe the characters that will ensure its success?

Phase One Nov 08 – Mar 09  Form SIEC Governance Subcommittee to work with our statewide stakeholders in implementing governance.  Schedule and conduct on site governance kick off meetings in each of the 6 districts of the state.  Share governance principles and organizational structuring information.  Have practitioners determine who will represent their district’s interest on the regional governance body.

Phase TwoApr 09 – Sept 09  Conduct 3 regional kick off meetings to bring the district representatives together.  Begin the process of organizational structuring; elect officers; establish procedures.  Establish regional level Executive Committee and Technology Committee.  Develop basic SOPs for regional interoperable communications governance. Finalize charters for regional and state governance structures - discuss legislation for 2010 session Determine decision making authority between regional and state Governance structures

Phase Three Oct 09 – Dec 09  Once organized have the Interoperable Communications Regional Governance Executive Committee attend the Idaho SIEC, Idaho E911, the Public Safety Emergency Communications Governance Council (PSECGC - state agency communications), and the Information Technology Resource Management Council (ITRMC - state agency IT) meetings for the purpose of introduction and initiating communications / work flow.

Phase FourJan 10 – Sept 10  Complete a 5-Year Interoperable Communications Regional Governance Strategy for operations, in partnership with the Idaho SIEC and the PSECGC.  Establish the regional governance structures in statute which will sustain practitioner-driven governance.

FOR MORE INFORMATION National Emergency Communications Plan Interoperable Emergency Communications Grant Program (IECGP) – governance Office of Emergency Communications Technical Resource Catalogue

QUESTIONS