4th Phase : 4th Phase : CONTROL Why is control necessary? Because:  People make mistakes  External factors can have impact on the project  Requirements, deadlines can change  Budget can be reduced  Project priority can be changed

Purpose of Control  To track progress  To detect variance from plan  To take corrective actions

Aspects of Control  Time plan (deadlines)  Quality control (quality standards)  Utilisation of resources, costs

Quality Control Built in the whole process, measurable Quality management:  Operational metods and practices  Quality standards for deliverables  Norms for monitoring, evaluation, control  Mmilestones  Involvement of client / end-user

Status Report  To monitor regularly work progress  Status of WP / Tasks  Variance (Plan - Current status):  IF + OK  IF - Behind schedule (Critical Path?)  Costs  Layout: Work Completed / Started / Plan for next 6 months

Review Which deliverables (reports, SW etc.) will be reviewed (External / Internal)? Who is responsible? Where will be last versions of deliverables stored? Who will review the project and when (how often)

Forms of review Site visits Working meetings: Control of work progress Inform all involved about the status quo Inform involved about problems encountered Costs monitoring Co-ordination of work Plan for the next period of time

Gantt chart - Plan

Gantt chart – status report

Assessment of change  How the variance affects other project tasks?  What has to be done to solve the problem and to bring the project back to to the track  Why the variance has happened?  What has to be done to prevent similar events happen in the future?

Solving problems  A creative solution (e.g. use of a new technology)  Use of reserves (slack time, non critical activities)  Use of additional resources (increased costs)  Postpone deadline (approval of sponsor)  Change scope of project (will be delivered less)

TEAM ASSIGNMENT 3 Develop a Gantt chart of your Project.

4th Phase: 4th Phase: PROJECT CONTROL SUMMARY Purpose of control Aspects of Control Quality Control Status report Review Gantt diagram Change evaluation Solving problems