Presented at the EBE Small Business Sustainability Conference July 16, 2009.

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Presentation transcript:

Presented at the EBE Small Business Sustainability Conference July 16, 2009

City of Milwaukee Business Operations Division Comprised of Three Sections:  Document Services Section  Emerging Business Enterprise Program  Procurement Services

City of Milwaukee Business Operations Division Mission: to acquire commodities and services in the most cost effective, efficient, transparent, and impartial manner within the appropriate guidelines. Responsibility: Procurement of approximately $65,000,000 in goods and services annually.

Who Do We Serve? Mayor’s Office Common Council / City Clerk Health Department Department of Public Works Milwaukee Police Department Milwaukee Fire Department

What Do We Buy? Light and heavy duty vehicles and equipment Electrical / Traffic Supplies Water related supplies Replacement equipment and repair parts Office supplies and equipment

Chemicals and oil products Police and fire equipment Forestry products IT related and communications equipment Road materials Health services and supplies Chemical

How Do I Get Started? Step 1: Register with the City’s E-Notify System Go to Click on the E-Notify logo

You will need: Valid address Select your bid notification categories Sit back, relax, wait for bid notices to come directly to you!

Step 2 : Visit our “Bids Pending” page

Step 3: Get Registered As A Procard Vendor Requirements: Be MasterCard capable Sign and return the Supplier Commitment Form Sign and return the Federal W-9 Form Accept and process orders not to exceed $5,000 per transaction

Step 4: Ensure That You Adhere To The Bid Specification Requirements Common Mistakes Include the following: 1.Failure to submit Bid on time. 2.Failure to submit descriptive literature (if required). 3.Failure to bid all line items (if required) 4.Failure to comply with social and economic contracting requirements.

What are the City’s Social & Economic Responsible Contracting Requirements Emerging Business Enterprise (EBE) Requirements Slavery Disclosure Requirements Ethical Purchasing Requirements Local Business Enterprise Contracting Program (Effective 8/2009) Denied NOTE: Failure to comply with these provisions may result in bid rejection!

Step 7: Keep Communication Centralized Do not contact the User/City Department Contact the Purchasing Agent Submit questions to the Purchasing Agent five (5) days before the bid closing date

If You Are Successfully Awarded A Contract Submit invoices in timely manner Submit to the user department (not to Procurement Services Section) Payment received within payment terms

Summary of Key Tips: 1.Register with E-Notify 2.Review the City’s Website and Bids Pending Page 3.Get Registered As A Procard Vendor 4.Carefully Read Bid Instructions, Specifications & Forms 5.If you have questions about Bidding Procedures contact the Procurement Services Section: