1. Office of Management and Enterprise Services Central Purchasing Division Keith Gentry Contract Manager keith.gentry@omes.ok.gov 405-522-4878

2. Changes OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES TITLE 580. CHAPTER 16. CENTRAL PURCHASING (revoked) and TITLE 260. CHAPTER 115. CENTRAL PURCHASING (new) Chapter Index Comparison Table Chapter 115 Chapter 16 SubchapterSectionTaglineSubchapterSectionTagline 1 GENERAL PROVISIONS1 260:115-1-1Purpose 580:16-1-1Purpose 260:115-1-2Definitions 580:16-1-2Definitions 260:115-1-3Reserved 580:16-1-3Reserved 580:16-1-4Statutory citations 580:16-1-5Reserved 580:16-1-6Purchasing forms 580:16-1-7Reserved 260:115-1-4 State Purchasing Director Authority 580:16-1-8 State Purchasing Director Authority 260:115-1-5CIO Authority 580:16-1-9Reserved 580:16-1-10Legal counsel 580:16-1-11Reserved 260:115-1-6Waivers 580:16-1-12Waivers

3. Major differences between 580:16 and 260:115 Cleaned up language due to consolidation initiative so the relation is to all the agencies consolidated and not the individual agencies that were consolidated. 1.Removed language relating to Department of Central Services and Office of State Finance 2.Removed language redundant in Central Purchasing Act such as definitions of Service, and Solicitation 3.Removed some language referring to Central Purchasing Act such as prescribing forms for the Central Purchasing Division (580:16-1-6 Purchasing Forms), and the Legal Counsel for the Central Purchasing Division being the legal counsel for the Department of Central Services (580:16-1-10)

4. 4. Removed section (b) Prohibited activities of (580:16-5- 5) 260:116-5-5 Procurement Ethics –prohibited conduct as it was a repeat of language in the Central Purchasing Act Section 85.3 5. Added language to 260:115-5-9. Retention of state agency acquisition records, (b) stating that procurement records and documents shall be retained in a reasonably accessible location instead of a central location 6. Removed section (a) in (580:16-5-11) 260:115-5-11 State Agency Acquisitions relating to acquisitions being in accordance with the Oklahoma Central Purchasing Act which is repeated and emphasized in several sections of the Oklahoma Central Purchasing and Administrative Rules

5. 7. Removed language from 580:16-7-5 Acquisition Authority relating to all acquisitions by state agencies being in accordance with the Oklahoma Central Purchasing Act and replaced it with Split Purchases which was 580:16-7-7 8. 260:115-7-13 Acquisitions over $5,000 and not exceeding $25,000, (c) Supplier selection added “registered” to the number of suppliers between $5,000 and $10,000 9. Removed 580:16-7-54 relating to Technology system acquisitions’ additional documentation

6. 10. Additional language to 260:115-9-1 Supplier contract performance (d) Acquisition title, stating “the state agency shall document, at a minimum, the date of delivery, the name and address of the supplier, description of the goods received, and the signature of the receiving agency employee. 11. Removed references to forms by detailed form number and left as a form description such as Authorized Signature Form and left off the OMES- FORM-CP-001.

7. 260:115-3-17. Contract award [NEW] (a) Time of award. The contract award shall be made upon completion of bid evaluation and associated administrative tasks necessary to complete the acquisition. State agency personnel shall not announce or reveal their decision regarding supplier evaluation or recommendation for award in any public manner or forum, until the State Purchasing Director has issued the award of contract. (b) Reasons for bid rejection. The State Purchasing Director may reject a bid when the bid is determined to be non-responsive or the bid is from a supplier who is not responsible, for reasons included, but not limited to, those listed in Section 16-7-32. (c) Notification of successful bidder. The State Purchasing Director shall notify the successful bidder within five (5) business days of the contract award. ***Should be Section 115-7-32

8. 260:115-5-11. State agency acquisitions [NEW] (a) A state agency shall submit a requisition to the State Purchasing Director for each of its acquisitions, whenever: (1)the agency does not have a CPO and/or approved internal purchasing procedures pursuant to the requirements of 260:16-5-3 and 260:16-5-7 and an acquisition exceeds Five Thousand Dollars ($5,000.00); (2)the agency's acquisition authority has been reduced by the OMES Director and the acquisition exceeds the dollar amount of the reduced acquisition authority; or, (3)an acquisition exceeds the state agency's acquisition authority. **** Should be 260:115-5-3 and 260:115-5-7

9. 260:115-7-3.Methods state agencies use to make acquisitions [NEW] (8)Acquisition pursuant to waiver. If the OMES Director approves a state agency's request for a waiver pursuant to 260:16-1-12, a state agency with a CPO and approved internal purchasing procedures meeting the requirements of 260:115-5-3 and 260:115-5-7 may make the acquisition for which the waiver was approved, within their approved purchasing authority limit. ****Should be 260:115-1-6

10. 260:115-7-21. Acquisition pursuant to a waiver [NEW] If the OMES Director approves a state agency's request for a waiver [Reference 260:115-1-12], a state agency with a CPO and approved internal purchasing procedures as required by 260:115-5-3 and 260:115-5- 7, may make the acquisition for which the waiver was approved, within their approved purchasing authority limit. When an acquisition is made pursuant to a waiver, the State Purchasing Director: **** Should be 260:115-1-6

11. 260:115-7-46. State travel [NEW] The State Travel Office is within the Central Purchasing Division and awards contracts for travel and travel services. State agencies shall make travel arrangements through the contract contracted travel agencies agency for commercial air travel for state employees in the course of official duties or for persons traveling at state expense. (1) State agency travel coordinator. The State Purchasing Director encourages state agencies to appoint one or more travel coordinators. The coordinators shall book air travel for the state agency except in case of an emergency. If the state agency appoints a travel coordinator, the state agency shall notify the Travel Office and provide the coordinator's name, mailing address, telephone number, and facsimile number.

12. (2) State travel zones. The Travel Office shall divide the state into geographic zones. The zone served by the travel agency shall be indicated in the statewide contract. (3) Airline ticket purchases. State agencies shall purchase airline tickets from contract travel agencies within the zone of the state agency location. (4) (2) Airline ticket purchases exceptions. The state agency shall determine when an exception to an airline ticket purchase shall apply. The state agency shall retain documents the state agency uses used in exception determination as required by internal purchasing procedures established pursuant to 260:115-5-7. All exceptions shall be reported to the State Travel Officer per the State Travel Policy.

13. (A) If the state agency can acquire air travel at less cost than the contract travel agency, the state agency may use this exception. (B) If air travel originates outside the state and it is impractical for the state agency, the state agency may use this exception. (C) If air travel is due to an emergency and time does not permit use of the contract travel agency, the state agency may use this exception. (D) If air travel is part of a package arrangement by an organization that schedules a meeting or conference, the state agency may use this exception.

14. (5) (3) State agency credit purchase card for airline travel. A An state agency purchase card holder that acquires utilizing the a state travel credit purchase card to book and pay for official airline travel shall complete mandatory training as required by the Office of Management and Enterprise Services and comply with all State Purchase Card procedures issued by OMES.