How to Prepare a PowerPoint Presentation Lawrence W. McAllister English Bridge Program – SFU NOTE: MAC is similar but not identical. So, if you use MAC, you will have to adapt this tutorial.

Getting Ready Make sure you have access to the main Power Point toolbar. To do this: NOTE: PP should automatically open in a new Blank presentation. If it does not, go to “File” and select “New”. Then select “Blank Presentation”  Click “View”. Then, scroll down and click “Toolbars.” Make sure “Standard” and “Layout” (or “Formatting”, the MAC term) are checked.

Step 1 Step 1: Create “the Look” of your Presentation: Colours & Layout PowerPoint allows you to use one of their pre- made slide templates or make your own. If you use one of the templates, make sure it is plain and simple. DO NOT select a design that is a) fun or cute b) has background images c) has background designs that interfere with your text The next slide is an example of what NOT to do!

AIDS ORPHANS in CHINA

Step 1 Step 1: Create “the Look” of your Presentation: Colours & Layout  The running title should be centered at the top.  Organize your text in text boxes. Make sure they are properly aligned (just like this one).  Your FONT style should be Arial (or equivalent) and the size should be between 20 and 24. Size 12 is too small; size 40 is too big

Step 1 Step 1: Create “the Look” of your Presentation: Colours & Layout  For video purposes, select a DARK BACKGROUND and LIGHT FONT.  For cohesiveness in group presentations, all members must use the same design.

Step 2 Step 2: Add text. Make ONE good slide ONE  Make ONE slide that you will use as a template for all of your slides.  Move the text boxes so that the text is nicely located & spaced. titles should be centered at the top details should be lined up below. Leave margins so your slide is not crowded.  The next slide is an example of a well- organized slide (the note-taken role)

REASONS FOR EARLY EXPLORATION TO NORTH AMERICA I.Economic A. Mercantalism - nnn - gmkdflg B. Trade - fgdfsg II. Cultural A. Fashion - dlkf B. Food - sdfks

Step 3 Step 3: Add New Slides  After you have made one slide you like, copy that slide and then paste it just below the original. This makes an exact copy of the slide you have made. You can make as many copies as you need.  All you need to do now is change the information on the slides that follow  Repeat to add a third slide, or a fourth, etc…

You can also add a new slide by just selecting “New Slide”. But if you do this, it will not be formatted like the others. The following slides show how this works. See how each slide adds one piece of information. Step 3 Step 3: Add New Slides

REASONS FOR EARLY EXPLORATION TO NORTH AMERICA

I.Economic

REASONS FOR EARLY EXPLORATION TO NORTH AMERICA I.Economic A. Mercantalism - nnn - gmkdflg

REASONS FOR EARLY EXPLORATION TO NORTH AMERICA I.Economic A. Mercantalism - nnn - gmkdflg B. Trade - fgdfsg

REASONS FOR EARLY EXPLORATION TO NORTH AMERICA I.Economic A. Mercantalism - nnn - gmkdflg B. Trade - fgdfsg II. Cultural

REASONS FOR EARLY EXPLORATION TO NORTH AMERICA I.Economic A. Mercantalism - nnn - gmkdflg B. Trade - fgdfsg II. Cultural A. Fashion - dlkf

REASONS FOR EARLY EXPLORATION TO NORTH AMERICA I.Economic A. Mercantalism - nnn - gmkdflg B. Trade - fgdfsg II. Cultural A. Fashion - dlkf B. Food - sdfks

To do this, I began with the original complete slide and then just deleted the info I did not want on each of the following slides. Step 3 Step 3: Add New Slides

Adding a Table  Select “Insert Table”. Select the number of rows and columns.  Make sure “Tables and Borders” is checked in “View” “Toolbars”.  To add rows, keep pressing the “Tab” key on your keyboard. CueMeaning Before we begin

Adding a Table  Select “Insert Table”. Select the number of rows and columns.  Make sure “Tables and Borders” is checked in “View” “Toolbars”.  To add rows, keep pressing the “Tab” key.  To add columns, use the “Draw Table” pencil CueMeaning Before we begin

Adding a Table  Select “Insert Table”. Select the number of rows and columns.  Make sure “Tables and Borders” is checked in “View” “Toolbars”.  To add rows, keep pressing the “Tab” key.  To add columns, use the “Draw Table” pencil  To delete rows or columns, select the row or column and click “Edit” + “Cut” CueMeaning Before we begin

Adding a Table  Select “Insert Table”. Select the number of rows and columns.  Make sure “Tables and Borders” is checked in “View” “Toolbars”.  To add rows, keep pressing the “Tab” key.  To add columns, use the “Draw Table” pencil  To delete rows or columns, select the row or column and click “Edit” + “Cut”  If your text does not fit, use Arial Narrow size 20. CueMeaning Before we begin

Adding a Table  Select “Insert Table”. Select the number of rows and columns.  Make sure “Tables and Borders” is checked in “View” “Toolbars”.  To add rows, keep pressing the “Tab” key.  To add columns, use the “Draw Table” pencil  To delete rows or columns, select the row or column and click “Edit” + “Cut”  If your text does not fit, use Arial Narrow size 20.  If the cell is too wide, click on the line and move it. CueMeaning Before we begin

Adding Pictures  Important: only add pictures that will enhance your presentation.  Go to the Insert menu. Scroll down to “Picture” and select “picture from file”. Find the image file you want, open it and click “insert”. (You can also use “clip art”.)

Adding Graphics  Insert a new slide.  Click “Format” “Slide Layout”. Select the layout that has the chart.  In the area for the chart, double click to input the data for your chart. When you do this a window program called “Graph” will open. Demographics: EBP

Adding Graphics  To change the chart type, double click the chart. Then, click on the “Chart type” button at the top Toolbar. Select the type you want. Demographics: EBP

Adding Graphics  To enter data, double click the chart. Enter the data in the spreadsheet that opens.  Practice doing this by double clicking on the chart at the right. Make some changes to the chart. Demographics: EBP

Animating text Animating text (using bullets)  This is how you make each bulleted point of your slide appear on the screen one at a time when you click the mouse during the presentation  First, go to the Slide Show menu and down to “Preset Animations”  Next, where you see “Off”, scroll until you see the animation style you want e.g. “fly in”

Viewing Animations Viewing Animations: You will need to click your mouse (or hit the space key) to look at the text in this part  You can see the effect of animations by choosing “Animation Preview” under the Slide Show menu  Try a few different animations to see which one you think is most effective  Once you decide, use ONLY THIS animation. Do not use more than one type of animation in a presentation.

Important Note about Sounds  PowerPoint sound effects are very distracting. DO NOT USE THEM.  To turn off the sound effects, go under the Slide Show menu and choose Custom Animation.  In the “Animation order” window, choose the effect and click on “Effect Option”  In the “Sound” menu scroll up to “[No Sound]

all you need That’s really all you need to get started! The best way to learn a program is to use it, so experiment by yourselves. But remember: simple is best!