DLI UPDATE 2006 – 2007 Michel Séguin Statistics Canada December 06, 2006

u Organizational changes u Changes in the DLI Community u Changes in the EAC membership u Changes in the DLI Collection u Present Projects – priorities u Listserv u First Aid Kit u Improve quality and standardization of data and metadata for preservation u Database and Internet update project u DDI - CANDDI u Digitizing the printed documentation u Census Basic Summary tables u Sherlock Metrics Paper u DLI contact Survey u Citation Guide u Training Repository u Licensing Questions

ORGANIZATIONAL CHANGES July 2006: Mike Sivyer started to think RETIREMENT and Michel Séguin started to head the DLI Section

ORGANIZATIONAL CHANGES Sage Cram Came back part time on February and worked on special projects French full time till end of December 2006 Will work on the DLI Update and special projects from January to June Back on Maternity leave in June 2006

ORGANIZATIONAL CHANGES Monia’s assignment with the DLI has been extended to a full time position.

ORGANIZATIONAL CHANGES Marie-Josée Bourgeois Was working on DDI Organizing logistics for EAC and paperwork for Training Has gone to Special Survey Division

ORGANIZATIONAL CHANGES Linda Harding-Devries Working on DDI Will become our specialist in DDI Will work with other divisions and Committees for DDI

ORGANIZATIONAL CHANGES Jocelyn Geha, Student Presently working on digitizing the print metadata Will work on expansion the data collection

ORGANIZATIONAL CHANGES Pauline, who had joined the DLI last February to work on DDI project, decided to return to her home division. We are currently looking for a new person to continue with this work.

In April 2005 Red Deer College decided not renew their membership. In fall 2005 the University of Ontario Institute of Technology joined. In January 2006 Niagara College joined. In April 2006 Nova Scotia Community College joined. In June 2006, Grant MacEwen College in Alberta joined. Kwantlen College University in British Columbia is in the process of joining. This will bring membership to 71. DLI MEMBERSHIP

Other institutions who have made enquires during 2005 – 2007 include: British Columbia Institute of Technology. Selkirk College in British Columbia. Heritage College and Seminary in Ontario. The College of the North Atlantic in Newfoundland and Labrador. DLI MEMBERSHIP

We keep getting requests from American universities to join DLI. This has been discussed by the EAC a number of times, including the fall of EAC has decided that, for now, DLI will remain open to only Canadian institutions.

EAC MEMBERSHIP Mary MacLeod of Acadia University has resigned Chad Gaffield has also left the EAC and is now appointed as President of the Social Sciences and Humanities Council of Canada (SSHRC) Jeffrey Smith has left Statistics Canada for a two years assignment and may rejoin EAC upon his return

EAC MEMBERSHIP New Members: Jean Poirier, co-ordinator of the Montreal RDC Ted Wannell, Assistant Director, Labor and Household Surveys Analysis Division In the process of confirming a new member from the Atlantic Regions to replace Mary

Education Committee The committee met last October Discussions have resulted in quite a series of actions – short term and long term action These actions will posted along with the minutes of the Education Committee Training Repository has been implemented and will be discussed later on in this presentation Training coordinators are challenged in keeping a balance between repeat basic knowledge and advance training Also challenged with changes in technology

DLI COLLECTION Last year we received the complete series of Absence From Work survey 1979 – This was part of project to retrieve older surveys from the STC mainframe before it is shut down. The division responsible is continuing efforts to retrieve older surveys.

DLI COLLECTION Also part of retrieval project we now have: Survey of Job Opportunities ( Revised 1992 – 1993) Added ; Survey of Alberta Apprentices and Journeymen 1985 – Survey of Household Spending to 2003 Standard Tables.

DLI COLLECTION Other major files added to the DLI Collection during 2005 – 2007 include: Canadian Addiction Survey (2004). GSS 16 (Social Support and Aging), GSS 18 (Victimization) and GSS 19 (Time use). Census 2001 Individual, Families and Household files. Absence from Work Survey 1979 – 1999 CCHS Files Cycle 2.1, 2.2 (1 st part of Nutrition) and 3.1

DLI COLLECTION We have just been informed that, due to lack of on-going funding, the Distributive Trades Division may no longer produce the CD product SARTRE - Small Area Retail Trade Estimates. We did provide the Division feedback from the DLI indicating the need for that information.

PRESENT PRIORITIES LISTSERV Remains our first priority Best tool available for answering your questions Monia will address this point in the next presentation

PRESENT PRIORITIES FIRST AID KIT Based on suggestions obtained from DLI members Aimed at new members as a starter kit but used by others as a reference document Table of content presented at the DLI Education Committee last October The kit will be presented at the DLI National training day held in Montreal just before IASSIST conference.

PRESENT PRIORITIES Improve the quality and standardization of data and metadata Going through the collection, survey by survey Ensuring that the information is complete – data files, metadata, and other information All information meets the STC standards – bilingual Working with Divisions to complete the collection if required

PRESENT PRIORITIES Improve the quality and standardization of data and metadata André Blondin is responsible for this project

PRESENT PRIORITIES Data base and Internet update project Talk about for quite a few years Data base built from existing information from online catalogue or IMDB Create on page that will allow DLI members: Browse through the DLI Collection Choose the survey you want to access Choose to see the metadata Will link to the FTP site to allow you to download the data Aiming to have this completed before end of March

PRESENT PRIORITIES Data base and Internet update project Jackie Godfrey is responsible for this project along with the help of Monia Bergeron

PRESENT PRIORITIES CANDDI An informal “movement” to coordinate the efforts being made to create DDI marked-up metadata for Canadian studies. An ad hoc meeting organized by Chuck Humphrey and Bo Wandschneider was held during the IASSIST conference in 2004.

PRESENT PRIORITIES CANDDI At that time a number of different working groups were outlined: Coordinating/Steering Group Tag Working Group Control Vocabulary / Thesaurus Working Group Quality Control Group Education Group

PRESENT PRIORITIES CANDDI A few months ago Bo decided to get the discussions moving again and a group of individuals were identified to act as the Steering Group: Dan Duda – Memorial Stefano Biondo – Laval Bernie Gloyne – STC – DLI Mike Sivyer – STC – DLI Ernie Boyko – Carleton Bo Wandschneider – Guelph Chuck Humphrey – Alberta

PRESENT PRIORITIES CANDDI A conference call was held to discuss the following topics: The need to formalize the CANDDI process slightly. To take steps to establish a Tag Working Group. To look at other identified groups and determine how to get these established. To find ways to promote DDI and CANDDI at other venues.

PRESENT PRIORITIES CANDDI The Steering Group also identified some main participants for the Tag Working Group: Michelle Edwards – Guelph Irene Wong – Alberta RDC Jane Fry – Carleton Marie-Josée Bourgeois – STC/DLI

PRESENT PRIORITIES DLI COLLECTION IN DDI Marie-Josée and Pauline have been preparing files to be DDI compliant. They use the NESSTAR system because it easier to start by reading in an SPSS portable file. Templates have been created to reduce the need to manually insert other information for a number of the DDI tags

PRESENT PRIORITIES DLI COLLECTION IN DDI Next they enter additional information that has been collected from different sources: User Guide Codebooks Questionnaires Catalogue records (Bibliocat, On-line Catalogue) STC Integrated Metadata Base Etc.

PRESENT PRIORITIES DLI COLLECTION IN DDI We began this project by converting the re-based Labour Force Survey files. We now have all of the re-based LFS monthly and annual files (1976 to present) loaded onto our internal NESSTAR system.

PRESENT PRIORITIES DLI COLLECTION IN DDI It will not be necessary for all DLI members to purchase a NESSTAR system. Once we have the NESSTAR browser in both languages we will open up the external site to everyone.

PRESENT PRIORITIES DLI COLLECTION IN DDI The data files will be accessible to only the DLI Contacts and will be userid and password protected. The metadata will be accessible by everyone. Your patrons will be able to perform variable level searches to identify the files required.

PRESENT PRIORITIES CANDDI - NOW LAST EAC MEETING: Approval of budget to bring together a working group: Michelle Edwards – Guelph Irene Wong – Alberta RDC Jane Fry – Carleton Marie-Josée Bourgeois – Special Surveys Division Louise Marmen – Special Surveys Division Mary Decuypere – Special Surveys Division John Ladds – Special Surveys Division Linda Harding-Devries – DLI Michel Séguin - DLI

PRESENT PRIORITIES CANDDI - NOW Working group met in November: Put together a list of actions Will meet in January to monitor the status of the actions identified STC DLI working group has been created DLI Section Special Survey Division Health Division Standards Division Will work on best practices from the data sources perspective

PRESENT PRIORITIES DDI – NOW – GOOD NEWS CFI HAS ACCEPTED THE REQUEST FOR FUNDING THE CREATION OF TOOLS – INTERFACE - TO DEAL WITH DDI 3 INTERFACE CONVERSION TOOLS Canada’s contribution to the international initiative to deal with metadata

PRESENT PRIORITIES DIGITIZING THE PRINTED DOCUMENTATION Quite a few paper documents, part of the collection, are not digitized Now available as PDF documents This project will be completed this month

PRESENT PRIORITIES CENSUS BASIC SUMMARY TABLES Approved project at last EAC meeting Keep Jocelyn Geha as a student part-time and for the summer and hopefully complete this project Create records layout Translate documentation Work with Census Operations Division and Toronto University Load information as part of DLI collection

PRESENT PRIORITIES Sherlock Metrics Paper Part of identifying use of DLI collection Will enquire with other Universities to obtain similar information Essential feedback to STC divisions in order to ensure their participation to making information available to DLI and to obtain improved documentation DLI Contact Survey Obtain information from DLI members in terms of satisfaction, use of data and other useful information that will help improve services

THE CITATION GUIDE This guide has been completed and is now an “official” STC guide Available on the STC web site XIE/ XIE htm XIE/ XIE htm

TRAINING REPOSITORY All DLI training materials from workshops are being collected and deposited in one central location - T-Space at University of Toronto This work is being done by Jane Fry and students at Carleton University It is not on DLI site because of language requirements

TRAINING REPOSITORY e/1873/68 e/1873/68

LICENCING QUESTIONS There have been a number of questions over the last few months concerning data access and use as defined under the DLI Licence Agreement. A series of questions and answers / situations that you can browse through and get some answers are posted on the site.

LICENCING QUESTIONS We have created a database with examples of different data use questions. These are from actual cases. We will continue to add to this database as we get additional examples.

PUBS ON STC WEB SITE Since April 24, 2006 all electronic publications on the STC web site are available for free. Unknown as of yet how this will affect DSP.