1. DLI UPDATE 2007-2008 Michel Séguin Statistics Canada May 14, 2007

2. u Organizational changes u Changes in the DLI Community u Changes in the EAC and Education Committees u Changes in the DLI Collection u Present Projects – priorities u Listserv u Compleat Survival Kit u Improve quality and standardization of data and metadata for preservation u Database and Internet update project u DDI - CANDDI u Digitizing the printed documentation u Census Basic Summary tables 71-81 u Metrics Papers u DLI contact Survey u Citation Guide u Training Repository u Licensing Questions

3. ORGANIZATIONAL CHANGES Director of Communications and Library Services Division François Bordé will retire on June 24 th 2007 Eric St. John will start as June 4 th 2007 Marie-Josée Bourgeois has gone to Special Survey Division André Blondin is now with Industry Account Division Sage Cram is now on Maternity leave Monia Bergeron has g one to Science, Innovations and Electronic Information Division Marie-Claire Lauzon is now the Communications person with the DLI Community Linda Hardings-Devries is our DDI specialist Jocelyn Geha is working with u s on an occasional basis to transfer Census BST and Profile to the DLI collection Renée Rocan will start soon working on the administrative aspect of the DLI

4. In April 2005 Red Deer College decided not renew their membership In fall 2005 the University of Ontario Institute of Technology joined In January 2006 Niagara College joined. In April 2006 Nova Scotia Community College joined In June 2006, Grant MacEwen College in Alberta joined In December 2006, Kwantlen College University in British Columbia joined This brings the membership to 71 DLI MEMBERSHIP

5. Other institutions who have made enquires during 2005 – 2007 include: British Columbia Institute of Technology No picture… not joined yet… Selkirk College in British Columbia Heritage College and Seminary in Ontario The College of the North Atlantic in Newfoundland and Labrador DLI MEMBERSHIP

6. We keep getting requests from American universities to join DLI. This has been discussed by the EAC a number of times, including the fall of 2005. EAC has decided that, for now, DLI will remain open to only Canadian institutions.

7. EAC MEMBERSHIP Mary MacLeod of Acadia University has resigned – Thank you Mary Chad Gaffield has also left the EAC and is now appointed as President of the Social Sciences and Humanities Council of Canada (SSHRC) Jeffrey Smith has left Statistics Canada for a two years assignment and may rejoin EAC upon his return

8. EAC MEMBERSHIP New Members: Jean Poirier, co-ordinator of the Montreal RDC Ted Wannell, Assistant Director, Labor and Household Surveys Analysis Division Jennifer Adams from Acadia

9. Education Committee The committee met last October Minutes and action items are posted on the DLI site Training Repository has been implemented and many documents are already posted Training coordinators are challenged in keeping a balance between repeat basic knowledge and advance training Also challenged with changes in technology

10. DLI COLLECTION The complete series of Absence From Work survey 1979 – 1999 has been added to the collection This was part of project to retrieve older surveys from the STC mainframe before it is shut down. The division responsible is continuing efforts to retrieve older surveys.

11. DLI COLLECTION Also part of retrieval project we now have: Survey of Job Opportunities ( Revised 1992 – 1993) Added 1979 - 1989; 1991. Survey of Alberta Apprentices and Journeymen 1985 – 1989. Survey of Household Spending - 1997 to 2003 Standard Tables.

12. DLI COLLECTION Other major files added to the DLI Collection during 2005 – 2007 include: Canadian Addiction Survey (2004). GSS 16 (Social Support and Aging), GSS 18 (Victimization) and GSS 19 (Time use). Census 2001 Individual, Families and Household files. Absence from Work Survey 1979 – 1999 CCHS Files Cycle 2.1, 2.2 (1 st part of Nutrition) and 3.1

13. DLI COLLECTION Continuous updating of the collection 2006 Geography products 2006 Census products Mirror Site Mirror the DLI site Data from non Statistics Canada Data Sources Other initiative: Landings Data from Citizenship and Immigration Canada Working group in Statistics Canada is exploring access of PUMF from longitudinal files Looking at various alternatives

14. PRESENT PRIORITIES LISTSERV Remains our first priority Best tool available for answering your questions Don’t be afraid of asking questions on the listserv Present search tool may not be best at this point but work is being done to resolve this

15. PRESENT PRIORITIES Compleat Survival KIT Based on suggestions obtained from DLI members and from a kit used in Atlantic Aimed at new members as a starter kit but used by others as a reference document The kit will be presented at this afternoon at one of the workshop Thanks to Monia, Jane, Sage and Jackie Thanks to Elizabeth for the original idea

16. PRESENT PRIORITIES Improve the quality and standardization of data and metadata Going through the collection, survey by survey Ensuring that the information is complete – data files, metadata, and other information All information meets the STC standards – bilingual Working with Divisions to complete the collection if required

17. PRESENT PRIORITIES Data base and Internet update project Talk about for quite a few years Data base built from existing information from online catalogue or IMDB Will allow DLI members: Browse through the DLI Collection Choose the survey you want to access Choose to see the metadata Will link to the FTP site to allow you to download the data Hoping to have this on line before the Fall

18. PRESENT PRIORITIES Data base and Internet update project Jackie Godfrey will be managing this project with the help of the DLI team

19. PRESENT PRIORITIES CANDDI An informal “movement” to coordinate the efforts being made to create DDI marked-up metadata for Canadian studies. An ad hoc meeting organized by Chuck Humphrey and Bo Wandschneider was held during the IASSIST conference in 2004.

20. PRESENT PRIORITIES CANDDI At that time a number of different working groups were outlined: Coordinating/Steering Group Tag Working Group Control Vocabulary / Thesaurus Working Group Quality Control Group Education Group

21. PRESENT PRIORITIES CANDDI Over a year ago Bo decided to get the discussions moving again and a group of individuals were identified to act as the Steering Group: Dan Duda – Memorial Stefano Biondo – Laval Bernie Gloyne – STC – DLI Mike Sivyer – STC – DLI Ernie Boyko – Carleton Bo Wandschneider – Guelph Chuck Humphrey – Alberta

22. PRESENT PRIORITIES CANDDI A conference call was held to discuss the following topics: The need to formalize the CANDDI process slightly. To take steps to establish a Tag Working Group. To look at other identified groups and determine how to get these established. To find ways to promote DDI and CANDDI at other venues.

23. PRESENT PRIORITIES CANDDI The Steering Group also identified some main participants for the Tag Working Group: Michelle Edwards – Guelph Irene Wong – Alberta RDC Jane Fry – Carleton Marie-Josée Bourgeois – STC/DLI

24. PRESENT PRIORITIES DLI COLLECTION IN DDI Marie-Josée and Pauline have been preparing files to be DDI compliant. They use the NESSTAR system because it easier to start by reading in an SPSS portable file. Templates have been created to reduce the need to manually insert other information for a number of the DDI tags

25. PRESENT PRIORITIES DLI COLLECTION IN DDI Next they enter additional information that has been collected from different sources: User Guide Codebooks Questionnaires Catalogue records (Bibliocat, On-line Catalogue) STC Integrated Metadata Base Etc.

26. PRESENT PRIORITIES DLI COLLECTION IN DDI We began this project by converting the re-based Labour Force Survey files. We now have all of the re-based LFS monthly and annual files (1976 to present) loaded onto our internal NESSTAR system.

27. PRESENT PRIORITIES DLI COLLECTION IN DDI It will not be necessary for all DLI members to purchase a NESSTAR system. NESSTAR browser in both languages is now being installed on Internet and will soon be accessible to everyone.

28. PRESENT PRIORITIES DLI COLLECTION IN DDI The data files will be accessible to only the DLI Contacts and will be userid and password protected. The metadata will be accessible by everyone. Your patrons will be able to perform variable level searches to identify the files required.

29. PRESENT PRIORITIES CANDDI - NOW Is composed of : Michelle Edwards – Guelph Irene Wong – Alberta RDC Jane Fry – Carleton Marie-Josée Bourgeois – Special Surveys Division Louise Marmen – Special Surveys Division Mary Decuypere – Special Surveys Division John Ladds – Special Surveys Division Linda Harding-Devries – DLI Michel Séguin - DLI

30. PRESENT PRIORITIES CANDDI - NOW Has put together a best practice document which is DDI compliant Hopefully finalized shortly and accessible to everyone on DLi website and other appropriate places STC DDI working group has been created DLI Section Special Survey Division Health Statistics Division Standards Division Census Operations Division Labor Force Survey Division

31. PRESENT PRIORITIES DIGITIZING THE PRINTED DOCUMENTATION Quite a few paper documents, part of the collection were not digitized Now available as PDF documents This project has been completed.

32. PRESENT PRIORITIES CENSUS BASIC SUMMARY TABLES 71-81 Keep Jocelyn Geha as a student part-time and for the summer and hopefully complete this project Create records layout Translate documentation Work with Census Operations Division and Toronto University Load information as part of DLI collection 1981 has been loaded Thanks you to Laine Ruus and Linda Niman

33. PRESENT PRIORITIES Sherlock Metrics Paper Part of identifying use of DLI collection Essential feedback to STC divisions in order to ensure their participation to making information available to DLI and to obtain improved documentation Five years of use of Survey data from Statistics Canada DLI collection Use of Census of population microdata files Next: Use of GSS files in Quebec Universities Other systems: IDLS – University of Western QWIFS – Queens University Island – University of British Columbia Landru – University of Calgary

34. PRESENT PRIORITIES DLI Contact Survey Obtain information from DLI members in terms of satisfaction, use of data and other useful information that will help improve services Gaëtan: a few words!!!

35. THE CITATION GUIDE This guide has been completed and is now an “official” STC guide Available on the STC web site http://www.statcan.ca/english/freepub/1 2-591-XIE/12-591-XIE2006001.htm http://www.statcan.ca/english/freepub/1 2-591-XIE/12-591-XIE2006001.htm

36. TRAINING REPOSITORY All DLI training materials from workshops are being collected and deposited in one central location - T-Space at University of Toronto This work is being done by Jane Fry and students at Carleton University It is not on DLI site because of language requirements All training coordinators have access in order to load all material

37. TRAINING REPOSITORY https://ospace.scholarsportal.info/handl e/1873/69

38. LICENCING QUESTIONS There have been a number of questions over the last few months concerning data access and use as defined under the DLI License Agreement. A series of questions and answers / situations that you can browse through and get some answers are posted on the site.

39. LICENCING QUESTIONS We have created a database with examples of different data use questions. These are from actual cases. We will continue to add to this database as we get additional examples. Thank you Monia

40. http://www4.statcan.ca/english/dli/boundary/pages/displaycases.asp LICENCING QUESTIONS

41. u Static Maps u Maps at the Census Subdivision (CSD) level and higher geographic level (specifically: Census Metropolitan Area (CMA); Census Agglomeration (CA); Census Division (CD); Federal Electoral District (Fed); Province and Canada) may be placed on a DLI institution’s website for general accessibility. u Static thematic maps at the Census Tracts (CT), Dissemination Area (DA), and Forward Sortation Area geographic levels may be published on a DLI’s institutional website for general accessibility, without further consent from Statistics Canada, provided such maps constitute an integral part of analysis and/or research which was conducted using STC data products. Otherwise, maps at the CT, DA, and FSA must remain behind the institution’s firewall and accessible only to authorised DLI users. u All maps disseminated freely on the Statistics Canada website can be replicated. u In all cases where there are maps containing Statistics Canada data, proper u Sourcing is required; u Approval for making an atlas available on the Web requires licensing permission from Statistics Canada. u Permission must be obtained from the client Services Division of Statistics Canada: u licencing@statcan.ca for all other types of request. Such requests will be handles on licencing@statcan.ca u a case by case basis and if approved a notice must be posted indicating that Statistics u Canada approval has been obtained;

42. LICENCING QUESTIONS Products from Secondary Distributors, Section 5.3 in the license agreement: Grants the licensee to provide copies of a derived information product(s) to educational institution(s) at a discounted price providing that: The products are used exclusively for educational purposes; The educational institutions are supplied with a copy of the condition of use statement The royalty fees are then based on the licensee’s discounted price :

43. PUBS ON STC WEB SITE Since April 24, 2006 all electronic publications on the STC web site are available for free. This is a first step towards free information on the Internet What’s the future… Next Education Committee and EAC meeting