Presented by: Jessica Annis & Christie Vuleta Hardin County Schools 1

 Overview of MUNIS General Revenues Module  Accounts Receivable  A/R Code & A/R charge code setup (General overview)  Customer setup (General overview)  General Billing  How to enter an invoice  How to print an invoice  How to print a customer statement  Payment Entry  How to enter miscellaneous payments  How to enter payments against A/R invoices 2

 General Billing allows departments within the district such as Transportation to invoice schools and outside entities.  Payment Processing allows tracking of revenue received from all sources whether miscellaneous payments such as property taxes or receipts for invoices billed. 3

Accounts Receivable is defined as money owed to a company by its debtors 4

 For a school district, debtors could be schools, individuals or businesses  A district is more likely to collect on these “debts” if an invoice is created and tracked through a centralized accounting system (MUNIS) 5

 Establish Accounts Receivable Codes 6

 Establish A/R Charge Codes  Each Accts. Rec. Code can have many A/R Charge codes 7

 New Customer Setup 8

How to enter & print customer invoice How to print customer statement 9

 Menu  General Revenues  General Billing  Invoice Processing  Invoice Entry and Proof 10

1.Select “Add Batch” 2.Name batch 3.Check date 4.Accept 11

5.Select Customer Number 6.Choose A/R Code 7.Enter the Invoice # (+1) 8.Choose Invoice Date 9.Check the cash account 10. Type in For/Location 11. Accept 12

12. Choose charge code 13. Edit description 14. Enter quantity 15. Enter price 16. Account information should populate from where the charge codes where initially setup; however, GL Detail will allow you to update the GL account if necessary 17. Accept 18. At this point, you can add a line to the invoice by clicking “green” plus sign 19. Exit out of the detail screen 20. You are now ready to add additional invoices or post batch 13

20. Click Output Post 21. Choose your form of output…Print, PDF, Save to file, etc. 22. If no errors are found, you are ready to post invoices 23. Click Yes to post 24. You are also prompted to change the message for the invoices. Click No. 14

 Menu  General Revenues  General Billing  Invoice Processing  Print Invoices 15

1.Click Define 2.Complete the fields. *Not all fields need to be specified. 3.Click Select 4.Print, Save to File or Save as PDF to 16

 Menu  General Revenues  General Billing  Invoice Processing  Print Invoices 17

1.Click Define 2.Complete the fields. *Not all fields need to be specified. 3.Click Select 4.Print or Save to File 18

How to enter miscellaneous payments How to enter payments against A/R invoices 19

 Menu  General Revenues  Payment Processing  Payment Entry 20

1.Add a new record (green ) 2.Complete the fields 3.Click Accept 4.Bill Information screen will appear 21

5.Click Misc Receipt 6.Miscellaneous Receipts screen will appear 22

7. Add a new record (green ) 8. Complete the fields 9. At this point, cash account can be changed 10.Enter the GL Payment Allocation 10.Accept 11.Receipt completion screen opens 23

13. Complete necessary fields 14. Accept 15. The system return to Miscellaneous Receipts screen. 16. You can either add another receipt or exit out to post batch 24

1.Search for invoice to be paid 25

2. Choose search options 26

3. Choose to allocate an amount to a specific invoice or pay all invoices 4. Receipt completion screen opens 27

5. Complete necessary fields 6. Accept 7. The system return to Miscellaneous Receipts screen. 8. You can either add another receipt or exit out to post batch 28

9. Click Output-Rel 10. Output options screen appears 11. Accept 12. Choose to Print or Save to File 13. Release batch 14. Option appears to change deposit number 29

 Menu  General Revenues  Payment Processing  Payments Journal 1.Open Payments Journal program via path above 2.Find your batch 3.Accept 4.Output/Post 30

MUNIS KnowledgeBase 31

Thank You Contact: Jessica Annis— Christie Vuleta—