1. MUNIS Payroll Training
Humble ISD
MUNIS Payroll Training
Time & Attendance Entry
MUNIS Implementation Consultants:
Murray Brooks
Dana Guillereault
Derek Walker

2. MUNIS Payroll Training Time and Attendance Entry
Path to Time and Attendance Entry: Dept ►N) Time and Attendance Entry
Notes:
Access Time and Attendance Entry via the Dept Menu. TIP: Add this to your favorites by clicking the yellow star.

3. MUNIS Payroll Training Time and Attendance Entry
Steps taken before Time and Attendance batch entry beings
 Payroll Department will start the Payroll
 Time and Attendance batches available
Steps taken before Time and Attendance batch entry begins
Notes:
Access Time and Attendance Entry via the Dept Menu

4. MUNIS Payroll Training Time and Attendance Entry
Access Time and Attendance Entry via the Dept Menu
  IMPORTANT! Confirm the payroll information before you continue
Run type – Semi-monthly
Payroll Warrant
Period Begin Date
Period End Date
Payroll Check (Direct Deposit Advice) Date
If all are correct, click on “YES”. If not, contact the Payroll Department.
BEFORE YOU ACCESS THE TIME AND ATTENDANCE BATCH ENTRY SCREEN CHECK THE PAYROLL INFORMATION:
Run type – Semi-monthly
Payroll Warrant
Period Begin Date
Period End Date
Payroll Check (Direct Deposit Advice) Date
Notes:

5. MUNIS Payroll Training Time and Attendance Entry
Time and Attendance Batch Header
To begin entering time select Add Batch.
Add a Batch, Daily Grid for Time Entry
Notes:

6. MUNIS Payroll Training Time and Attendance Entry
Time and Attendance Batch Header
Enter Department (if applicable) and any Comments. Location will default in.
Responsible for multiple locations?
The 2nd and subsequent locations are entered in a different batch.
Note fields in BOLD type are required; some fields such as Clerk will populate automatically.
Hit green check / Enter to continue.
Enter Location/Comments
Notes:

7. MUNIS Payroll Training Time and Attendance Entry
Load Group
Employees, Locations can be loaded in a group for quicker access. Groups have been setup by the System Administrator.
Choose the appropriate Group from the drop down menu.
Select appropriate Group.
Notes:

8. MUNIS Payroll Training Time and Attendance Entry
Auto-Load Records
Select green check (or select the enter key on your keyboard) to continue.
Auto-Load Records by, pre-defined, Groups.
Notes:

9. MUNIS Payroll Training Time and Attendance Entry
Daily Grid to enter time.
Notes:
Click on the Update icon to begin adding time. Employees are presented in alphabetical order.

10. MUNIS Payroll Training Time and Attendance Entry
Time Entry.
Notes:
Enter time for the first week

11. MUNIS Payroll Training Time and Attendance Entry
Enter time for each day
Time Entry – week 1.
Notes:

12. MUNIS Payroll Training Time and Attendance Entry
Completed time entry record.
Notes:
Completed employee time entry record will include amounts populated for each day as well as Week Sub – Totals, Pay Type Totals, and Pay Period Totals.
Return to Batch Header record by closing out the screen.

13. MUNIS Payroll Training Time and Attendance Entry
Proof Process
Select Print or Spool to run a report to check data entry.
What is “Spool”?
A report is sent to the MUNIS Spool File. It is held there for future use. Note: you may or may not have spool file access.
TIP: If you need to return to a batch, find it and select Resume.
Proof Process: print or spool a file to verify accurate entry.
Notes:

14. MUNIS Payroll Training Time and Attendance Entry
Report Options
Select the default options. The information in the report will satisfy most requirements.
A screen shot of a report generated with the default report options can be found on the next page.
Report Options
Notes:

15. MUNIS Payroll Training Time and Attendance Entry
Time & Attendance Proof Report
Notes:
Time & Attendance Sample Proof

16. MUNIS Payroll Training Time and Attendance Entry
Proof is reviewed, now the batch may be released for approval.
Release the Batch for approval.
Notes:

17. MUNIS Payroll Training Time and Attendance Entry
Click “Approvers” on the batch header screen to view the approval/notification workflow route.
The result is similar to what is displayed here.
Who are the workflow approvers?
Notes:

18. MUNIS Payroll Training Time and Attendance Entry
Example of the notification sent to batch approvers
Notes:
When “Released”, approvers will receive a notification similar to the one above.

19. Thank you for your attendance and participation!