1. Mailroom
Recieves checks and remittance advices
Endorses checks
Annotates R/As
Prepares batch total
Sends batch of R/As to A/R
Sends batch of checks to cashier
Accounts Receivable
Enters the batch into an online terminal (CPTR)
Keys stuff into CPTR
Compares CPTR reports with R/As and batch totals
Sends total of Cash Receipts to G/L
Cashier
Compares Deposit Slip with batch of checks
Takes deposit to the bank
Computer
Verifies the invoice is open and the correct amount paid
Posts payment to A/R master
Notifies A/R clerk of errors
Prints deposit slip
Logs transactions
Creates C/R listing
Prints summary of customer accts paid

2.
Charge
customer
Bank
General
ledger
office
txn data (log)
A/R master
2.0
Record
customer
collections
1.0
Capture
cash
receipts
Put the external entities and files on the diagram
4.0
Prepare
cash
receipts
total
3.0
Prepare
deposit

3.
Charge
customer
7,8,17,13,14
2.0
Record
customer
collections
1.0
Capture
cash
receipts
2,3,4
Identify the activities with each process
A/R master
txn data (log)
4.0
Prepare
cash
receipts
total
16,11
3.0
Prepare
deposit
General
ledger
office
18,19,9
Bank

4.
Charge
customer
7,8,17,13,14 1
Checks & R/As
2.0
Record
customer
collections
1.0
Capture
cash
receipts 14 13
2,3,4 17
Draw arrows that relate to each process and arrows from
A/R master
txn data (log) 18
Total of C/R 10
4.0
Prepare
cash
receipts
total
16,11
3.0
Prepare
deposit
General
ledger
office
deposit 12
18,19,9
Bank

5.
Charge
customer
2.0
Record
customer
collections
1.0
Capture
cash
receipts
Checks & R/As
A/R master
txn data (log)
4.0
Prepare
cash
receipts
total
3.0
Prepare
deposit
Total of C/R
General
ledger
office
deposit
Bank