2 nd Steering Committee Meeting October 2008, Athens and Aegina

Themes to be covered  Project Reporting Deliverables Intermediate Project Update Reports (IPUR) Periodic Reports  Next Steering Committee Meeting and Thematic WP Workshops

Project Reporting Guidance Notes on Project Reporting for FP7 Projects Available online at

Reporting Requirements 1  During the course of the project, we should submit: deliverables The deliverables identified in Dow, according to the timetable specified in the deliverables list Intermediate Project Update Reports (IPUR) Intermediate Project Update Reports (IPUR) every 6 months Periodic Reports Periodic Reports after the end of each reporting period (including the last reporting period)

Upcoming Deliverables  D3 - Context Analysis and Methodological Review Report Submission date: December 2008  D4 – Policy Analysis Report Submission date: December 2008  IPUR 2 Input by partners date: December 2008 Submission date: January 2009  Periodic Report 1 Input by partners date: June 2009 Submission date: July 2009

IPUR overview, including a publishable summary, of the progressof work  An overview, including a publishable summary, of the progress of work towards the objectives of the project milestonesdeliverables  Should include achievements and attainment of any milestones and deliverables identified in DoW differences  Should include the differences between work expected to be carried out in accordance to DoW and that actually carried out

IPUR Template (1) 1. Publishable Summary  Summary description of project objectives, of the work performed since the beginning of the project, of the main results achieved so far, of the expected final results and their potential impact and use  Should enable direct publication by the EC and should be formatted as a stand-alone paper  Should reflect the website of the project, the project logo and contact details.

IPUR Template (2) 2. Project Objectives for the Period  An overview of the project objectives for the reporting period in question  A summary of the recommendations from previous reviews (if any) and how these have been taken into account

IPUR Template (3) 3. Work Progress and Achievements during the Period  An overview of each WP including: A summary of progress towards objectives and details for each task Clearly significant results Reasons for deviations from DoW and their impact (if applicable) Reasons for failing to achieve critical objectives and/or not being on schedule and their impact (if applicable) A statement on the use of resources Corrective actions (if applicable)

IPUR Template (4) 4. Deliverables and Milestone Tables  A list of all the deliverables due in the reporting period, as indicated in DoW  “Cumulative” Table

IPUR Template (5) 5. Project Management  Management of consortium activities summary Consortium management tasks and achievements Problems and solutions (if any) Changes in the consortium (if any) List of project meetings, dates and venues Project planning and status Impact of deviations from planned milestones and deliverables (if any) Changes to legal status of any beneficiary (if applicable) Development of the web site Use of foreground and dissemination activities Information on co-ordination activities

Periodic Reports overview, including a publishable summary, of the progressof work milestonesdeliverables differences  An overview, including a publishable summary, of the progress of work towards the objectives of the project, including achievements and attainment of any milestones and deliverables identified in DoW. Should include the differences between work expected to be carried out in accordance to DoW and that actually carried out use of the resources  An explanation of the use of the resources Financial Statement summary financial report  A Financial Statement (Form C – Annex VI of GA) from each beneficiary, together with a summary financial report

Periodic Report Template  Same as IPUR template for sections 1 – 5  Section 6 “Explanation of the Use of the Resources”  Section 7 “Financial Statements – Form C and Summary Financial Report”  Section 8 “Certificates”

Explanation of the Use of the Resources  Provides explanation of personnel cost and any major costs incurred by each beneficiary (such as equipment costs, travel costs, costs for consumable items, etc) linking them to WPs.  These shall be listed in Tables These shall be listed in Tables

Financial Statements – Form C and Summary Financial Report  Separate Form C by each beneficiary (Annex VI of GA) Separate Form C by each beneficiary (Annex VI of GA)  Summary financial report of all the beneficiaries in an aggregate form, based on the information provided in Form C by each beneficiary

Certificates  A list of all Certificates which are due for the period in question Forms C signed by the authorised person(s) within the beneficiary’s organisation Self declaration of the coordinator Audit certificates

Reporting Requirements 2  At the end of the project we should submit: Final Report A Final Report (within 60 days after the end of the project)  The Final Report shall comprise: final publishable summary report A final publishable summary report covering results, conclusions and socio-economic impact of the project wider societal implications plan for the use and dissemination of foreground A report covering the wider societal implications of the project, as well as the plan for the use and dissemination of foreground

 After we have received the final payment from the EC, we should submit: A report on the distribution of the EC financial contribution between beneficiaries (submitted by the coordinator 30 days after receipt of the final payment) Such a report is not required for intermediate payments Reporting Requirements 3

 Milestone 2: Analysis Framework (3 rd Steering Committee Meeting November 2009?) Partners will meet during thematic workshops to discuss preliminary fieldwork results and empirical findings, and decide upon the overall common framework and categories of analysis to be applied. Each partner will attend the workshops of the relevant thematic work packages are participating in (p. 37 of DoW) There will be six thematic work package meetings. These meetings will be organised in the form of a workshop … at the partner’s respective country (p. 41 of Dow) Overview of Next Milestone and Steering Committee Meeting

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