1. Venue: WIIW, Vienna Loredana Marmora and Margaret Pesuit, ISIS
WP11 Management, Dissemination, Exploitation & Communication I3U Project meeting – 14 September 2015
Venue: WIIW, Vienna
Loredana Marmora and Margaret Pesuit, ISIS

2. Contents Management aspects
WP11 deliverables (Data Management Plan and Inception Report)
Horizon 2020 progress reports
Dissemination, Exploitation & Communication aspects
Dissemination and Exploitation Plan
Visual identity & templates, Website, Project presentation and leaflet, LinkedIn group
Future initiatives
Q&A and next steps

3. Management aspects Next deliverables Inception Report (D11.3)
Data Management Plan (D11.4)
Submission date: M6 (end of August) > postponed to end of September

4. D11.3 Inception Report Objectives: Content Action
Summarise the scope, the general methodological approach and the objectives
Point out all the modifications to the work plan
Report all the progress in each work package
Content
Review of the workpackage objectives
Change with respect to the text of the DoW (e.g. WP5 deliverables, staff, etc)
Progress so far
List of deliverables
Action
17/09: ISIS circulates template and instructions to WP leaders
23/09: reaction WP leaders to content sections
25/09: ISIS send to the partners the final version of the deliverable

5. D11.4 Data Management Plan Objectives: Contents (for each data set)
to provide an analysis of the main elements of the data management policy that will be used in the project with regard to all the datasets that will be generated
It is not a fixed document, but evolves during the lifespan of the project
Contents (for each data set)
Data set description
Standards and metadata
Data sharing
Archiving and preservation

6. D11.4 Data Management Plan Aspects to be analysed:
With reference to the NEMESIS model:
The inputs coming from the partners (especially from WP1 to 8) to integrate the impact of each commitment in the model;
The other inputs needed to define the baseline and the exogenous variables;
The data representing the outputs of the model.
ACTION: by Monday 21 September, SEURECO will inventory all data collected in the project and precise the different features.
At project level:
we should know at WP/commitment level the sources used by the partners to collect data and the output generated by the project in each workpackage.
ACTION: by Monday 21 September, UN-MERIT (scientific coordinator) will provide inputs about how the information will be organised and managed.

7. Periodic Reports 3 periodic reports: Two sections:
RP1: from month 1 to month 12 (February 2016) - due by end of April 2016
Two sections:
Technical report
Part A – online. Publishable summary and the answers to the questionnaire covering issues related to the project implementation and the economic and social impact
Part B - narrative part (PDF). It includes explanations of the work carried out by the beneficiaries during the reporting period.
Financial report :
Individual financial statements;
Explanation of the use of resources and the information on subcontracting and in-kind contributions provided by third parties from each beneficiary for the reporting period concerned;
A periodic summary financial statement including the request for interim payment
Guidelines available on dropbox

8. Dissemination aspects in the periodic report
Information needed for the Horizon 2020 periodic report – this will need to be sent regularly to using the Publications and Dissemination Activities Form
Scientific publications
Dissemination and communication activities related to the project + type of audience
Intellectual property rights
Innovation-related activities
Prototypes, testing, clinical trials
New products, processes or methods
Private companies within the project introducing innovations

9. Dissemination, Exploitation & Communication aspects
Initiatives completed
Dissemination and Exploitation Plan
Visual identity and templates
Website
Project presentation and leaflet
LinkedIn group
Going forward
Future initiatives

10. Dissemination and Exploitation Plan
Deliverable submitted on 11 June 2015
Contents:
Objectives and target groups
Initiatives
Website
Social media
Leaflet and presentation
Newsletters
Events
Inception report and data management plan
Monitoring of results
Visual identity (see next slide)

11. Visual Identity and Templates
Purpose of visual identity
Logo
Colours
Fonts
Templates
3 meeting-related templates
Report template
Presentation template
Publication/Dissemination Activities Form
Legal information

12. Website Launched on 20 July 2015 Contains information on: Partners
Objectives
Commitments
Clusters
Deliverables
News and events
Will be used to provide information and promote the project, including news and events

13. Project Presentation and Leaflet
Submitted together on 24 June 2015
Leaflet
An overview of the project used to promote it at events, conferences, etc. (pending EC approval)
Contents: summary of project, partners, target groups, impacts and methodology
Project presentation
Present additional information on the project
Contents:
Purpose and objectives
Concept, approach and methodology
Partners and stakeholders
Work packages and how they are connected
Outputs and impacts

14. LinkedIn Group Created on 1 September 2015
A group where members of I3U and others interested in the project can share news, events and ideas

15. Upcoming Initiatives Other social media – Twitter (M8)
Promotion of publications, dissemination activities, etc. - ongoing
Publishing of deliverables – ongoing as they are approved
Articles on progress of project published on website and promoted on social media – ongoing
Newsletter – M12

16. Meetings timetable M1 (March 2015): Kick off meeting – Rome
M6 (September 2015): Project Steering Committee
M12 (February 2016): Project meeting – SAC and SC meetings
M18 (September 2016): Project Steering Committee
M24 (February 2017): Project meeting – SAC and SC meetings
M30 (September 2017): Project Steering Committee
M36 (February 2018): Project meeting – SAC and SC meetings
To be decided:
Locations
Format and division of roles among ISIS/UN-MERIT and SEURECO

17. Meetings timetable M1 (March 2015): Kick off meeting – Rome
M6 (September 2015): Project Steering Committee
M12 (February 2016): Project meeting – SAC and SC meetings
M18 (September 2016): Project Steering Committee
M24 (February 2017): Project meeting – SAC and SC meetings
M30 (September 2017): Project Steering Committee
M36 (February 2018): Project meeting – SAC and SC meetings
To be decided:
Locations
Format and division of roles among ISIS/UN-MERIT and SEURECO

18. Thank you Loredana Marmora lmarmora@isis
Thank you Loredana Marmora Margaret Pesuit
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